Elk Grove Village Board conducts a public hearing on a special use request for a vehicle repair shop

By Lhalie Castillo

Apr 3, 2017

Elk Grove Village Board met Feb. 28.

Here is the agenda as provided by Elk Grove:

AGENDA

REGULAR VILLAGE BOARD MEETING

February 28, 2017 7:00 PM

AGENDA

REGULAR VILLAGE BOARD MEETING

February 28, 2017 7:00 PM

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

INVOCATION

3. APPROVAL OF MINUTES OF FEBRUARY 14, 2017

4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: FEBRUARY 28, 2017 $ 1,194,720.10

6. CONSENT AGENDA

a. Consideration to award a contract for furnishing Hot-Mix Asphalt Materials with Plote Construction Inc. of Hoffman Estates, IL for the 2017 MFT Hot-Mix Asphalt Material Purchase Contract in the amount of $83,075.00 from the Motor Fuel Tax Fund (MFT) and the Water & Sewer Fund.

(On Tuesday, February 14, 2017 the Village opened sealed bids for the 2017 MFT Hot Mix Asphalt Material Purchase contract. (Five (5) contractors obtained bid documents and two (2) submitted bids. (The lowest responsive and responsible bid adjusted for mileage cost was received from Plote Construction Inc. of Hoffman Estates, IL. (Funds for the project have been allocated in the MFT and the Water & Sewer Fund. (The Director of Public Works has recommended approval.)

b. Consideration to award a contract to the lowest responsive and responsible bidder, Builders Land Inc. of Arlington Heights, IL for the 2017 Interior Renovations at the James P. Petri Public Works Facility in the amount of $81,936 from the Capital Projects Fund.

(On Thursday, January 19, 2017 the Village opened sealed bids for the 2017 Interior Renovations at the James P. Petri Public Works Facility. (A total of seven (7) contractors submitted bids on the project. The bid tabulation is attached. (The project includes the conversion of a conference room into office space and hallway, relocating doors and reconfiguring the copier/mail area.

(The lowest responsive and responsible bid was received from Builders Land Inc. of Arlington Heights, IL.

(Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.)

. Consideration of the following:

remove the bid item "Topsoil Furnish and Place, 6" (Modified)" to reduce the total

awarded bid by $23,000; and award a construction contract to the lowest responsive and responsible bidder, Mondi Construction of West Chicago, IL for the 2017 Village-Wide Concrete Replacement Program in an amount not to exceed $545,009.75.

(On Tuesday, February 14, 2017, the Village opened sealed bids for the 2017 VillageWide Concrete Replacement Contract. (Fourteen (14) contractors obtained bid documents and seven (7) submitted bids, see bid tab for contractors bid prices. (The lowest responsive and responsible bid was received from Mondi Construction of West Chicago, IL. (This bid is approximately 13.5 percent higher than the Engineer's Estimate. (It should be noted that this bid is over the amount appropriated for MFT use approved by the Board on December 13, 2016. This overage is covered in the request for additional appropriation of MFT funds as part of this agenda with 7 bids, lower pricing is not anticipated to be achieved. (Removal of the bid item "Topsoil Furnish and Place, 6" (Modified)" will reduce the total awarded bid by $23,000. This work will be done in house at a fraction of the cost. (Appropriated funds for the project are available in the MFT fund, Water/Sewer fund and the PPCRP account.

(The Director of Public Works recommends approval.)

. Consideration to award a contract to the lowest responsive and responsible bidder, Orange Crush, LLC. from Hillside, IL for the 2017 Business Park Street Rehabilitation Project in the amount of $738,197.91 from the BLF Fund.

(On Tuesday, February 14, 2017, the Village opened sealed bids for the 2017 Business Park Street Rehabilitation Project. (Four (4) contractors obtained bid documents and four (4) submitted bids. (The lowest responsive and responsible bid was received from Orange Crush, LLC. of Hillside, IL.

(Funds for the project have been allocated in the BLF budget. (The Director of Public Works recommends approval.)

. Consideration to award a contract to the lowest responsive and responsible bidder, Arrow Road Construction Company of Mount Prospect, IL for the 2017 MFT Hot-Mix Asphalt Resurfacing Contract in the amount of $1,058,275. 10 from the Motor Fuel Tax Fund (MFT).

(On Tuesday, February 14, 2017, the Village opened sealed bids for the 2017 MFT Hot Mix Asphalt Resurfacing Contract. (Six (6) contractors obtained bid documents and three (3) Submitted bids. (The lowest responsive and responsible bid was received from Arrow Road Construction Company of Mount Prospect, IL. (It should be noted that bid amount is over the MFT appropriated by the Village Board on December 13, 2016. (This overage is covered in the request for additional appropriation of MFT funds as part of this agenda.

(The Director of Public Works recommends approval.)

Consideration to adopt Ordinance No. 3482 (attached) amending the Position Classification & Salary Plan of the Village Code of the Village of Elk Grove Village.

(The ordinance adds one temporary Police Officer position.)

. Consideration to adopt Ordinance No. 3483 declaring the necessity and convenience of the conveyance of certain property located 1635 Biesterfield Road from the Elk Grove Park District to the Village of Elk Grove Village (Public Works West Garage Facility).

(The Elk Grove Park District is the owner of a parcel of land located at 1635 Biesterfield Road for which it has no further use. (It is necessary and convenient for the property to be conveyed to the Village of Elk Grove Village for use in connection with owning and operating the existing Public Works Facility located at 1635 Biesterfield Road. (The Deed from the Elk Grove Park District to the Village of Elk Grove Village conveying the Park District's interest in the property shall include provisions releasing and terminating all rights pursuant to the Public Works Facility Agreement dated September 23, 1980, as well as the Agreement dated July 8, 2004, previously entered into by the Village of Elk Grove Village and the Elk Grove Park District.)

. Consideration to adopt Resolution No. 8-17 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating an additional $162,000 from the Motor Fuel Tax Funds (MFT) for the 2017 Street Maintenance Program.

(On December 13, 2016, the Village Board approved a Resolution appropriating Motor Fuel Tax (MFT) funds in the amount of $1,330,800 to be utilized for the 2017 MFT Street Maintenance Program. (The Village opened sealed bids on February 14, 2017 for the 2017 MFT Street Maintenance Program. (These bids came in $162,000 higher then the original amount of funds appropriated. (It is recommended that a Resolution appropriating additional Motor Fuel Tax (MFT) funds in the amount of Sl62,000 to be utilized for the 2017 MFT Street Maintenance Program.

(There are adequate funds in the MFT fund to cover this additional request. (The Director of Public Works recommends approval.)

i. Consideration to adopt Resolution No. 9-17 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1125 Howard Street.

(The Law Offices of Crane and Norcross, on behalf of Aman Kapoor Inc. (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 1125 Howard Street. (The Applicant intends to purchase the building and its related entity Prag International will utilize the space for its operation of distribution and wholesale of Indian groceries. (Prag International currently operates out of a building located in Elk Grove Village at 2353 Devon Avenue. (Due to business expansion Prag is expanding and plans to relocate its entire staff of five employees to the new building. They plan to hire an additional thirteen new employees shorty after relocating. (The subject property consists of an approximately 59, 181 Square foot site. The building has been vacant since August of 2016. (The Applicant intends on spending approximately $162,000.00 to improve the building. Improvements include; update the façade, landscaping, and signage; repair all concrete aprons and docks, replace and stripe all asphalt surfaces; install new outdoor lighting; and general maintenance. (The eligibility requirements for 6B status are new construction, Substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves vacancy for less than twenty-four (24) months with a purchase for value and significant rehabilitation with special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment Schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.)

j. Consideration to adopt Resolution No. 10-17 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at llll Chase Avenue.

(Panattoni Development Corporation (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at I 11 1 Chase Avenue. (The Applicant intends to tear down the existing two buildings and construct a new 133,000 square foot industrial building. The Applicant expects the construction costs to be $12,000,000.00 to $13,00,000.00. (The building will include a high image entryway, thirty-two foot ceilings, onsite truck maneuvering, twenty exterior docks, and 100 automobile parking spaces. The speculative building will be marketed to industrial users such as manufacturing and logistics. (The eligibility requirements for 6B status are new construction, Substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.)

7. REGULAR AGENDA

8. PLAN COMMISSION - Village Manager Rummel

a. PC Docket 17-1 - A Public Hearing for a Special Use Permit for the operation of a vehicle maintenance and repair shop in an I-1 Industrial Zoning District for the property located at 865 Nicholas Boulevard. (PH 2-13-17)

9. ZONING BOARD OF APPEALS - Village Manager Rummel

10. HEALTH & COMMUNITY SERVICES - Trustee CZarnik

11. RECYCLING & WASTE COMMITTEE - Trustee Feichter

12. YOUTH COMMITTEE - Trustee Franke

13. BUSINESS LEADERS FORUMS - Trustees Lissner/Petri

a. Update Zoning Regulations

14. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri

15. INFORMATION COMMITTEE - Trustee ProChino

a. Providing Information to Community

16. PARADE COMMITTEE - Trustee CZarnik

17. PERSONNEL COMMITTEE - Trustee Franke

18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner