Metropolitan Water Reclamation District of Greater Chicago met May 18.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Timothy Bradford, seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
Michelle Masonup, Deputy Attorney for the City of Evanston and several residents addressed the board (Re: Real Estate Committee Item #37)
Eamon Kelly- Resident
John J. Walsh- Resident
Noreen Edwards, Evanston Environmental Board
Joseph Brennan- Resident
Libbly Hill- Resident
Carl J. Bova-Resident
Eleanor Revelle- Alderman City of Evanston
Jean Smiling Coyote-Resident
David Gusan-Resident
Linda Damashek-Resident
Bryan Abbott- Wilmette Park District
Leslie Shadd-Resident
George Blakemore, concerned citizen addressed the board (Re: Real Estate Committee Item #37)
Recess and Convene as Committee of the Whole:
A motion was made by Timothy Bradford, seconded by Martin J. Durkin, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 2:10 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 17-0542 Report on Cash Disbursements for the Month of April 2017, in the amount of $28,942,922.12
Published and Filed
2 17-0543 Report on the investment interest income during February 2017
Published and Filed
3 17-0544 Report on the investment interest income during March 2017
Published and Filed
4 17-0545 Report on investments purchased during February 2017
Published and Filed
5 17-0546 Report on investments purchased during March 2017
Published and Filed
6 17-0547 Report on investment inventory statistics at March 31, 2017
Published and Filed
Procurement Committee:
Report-
7 17-0500 Report on advertisement of Request for Proposal 17-RFP-28 Fleet Vehicle Maintenance Management Services for a 36-Month Period, estimated cost $1,440,000.00, Accounts 101-15000-612860 and 612080, Requisition 1461193
Published and Filed
8 17-0505 Report on advertisement of Request for Proposal 17-RFP-26 Vision Plan Administrator, effective January 1, 2018 to December 31, 2020, Account 101-25000-601250
Published and Filed
9 17-0526 Report of bid opening of Tuesday, May 2, 2017
Published and Filed
10 17-0531 Report on rejection of bids for Contract 16-419-11, Rehabilitation of Elevators, Main Office Building (MOB), estimated cost $425,000.00
Published and Filed
11 17-0534 Report of bid opening of Tuesday, May 9, 2017
Published and Filed
Authority to Advertise-
12 17-0507 Authority to advertise Contract 14-263-3F, Melvina Ditch Reservoir Improvements, estimated cost between $18,835,767.37 and $22,801,192.08, Account 401-50000-645620, Requisition 1461610
Approved
13 17-0508 Authority to advertise Contract 13-806-2S Television Inspection and Recording of Sewers and Manhole at Various Locations, estimated cost $2,100,000.00, Account 201-50000-612240, Requisition 1463036
Approved
14 17-0516 Authority to advertise Contract 17-111-11 Furnish and Deliver Repairs, Service and Parts for American Sigma /Hach Auto Samplers, Flowmeters and Sampling Accessories, estimated cost $51,422.00, Accounts 101-16000-612970, 623570, Requisition 1458421
Approved
15 17-0517 Authority to advertise Contract 17-107-11 Furnish and Deliver a Lab-Scale Fermenter, estimated cost $29,000.00, Account 201-50000-634990, Requisition 1460689
Approved
Issue Purchase Order-
16 17-0503 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Primavera Software Maintenance Renewal, in an amount not to exceed $17,851.90, Account 101-27000-612820, Requisition 1463045
Approved
17 17-0504 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Support Renewal, in an amount not to exceed $231,501.14, Account 101-27000-612820, Requisition 1462111
Approved
18 17-0510 Issue purchase order and enter into an agreement with Unum Group (Corporation), to provide group term life insurance for employees for a one-year period, in an amount not to exceed $83,831.00, Accounts 101-25000-601250, 501-25000-601250, Requisition 1458951
Approved
19 17-0518 Issue purchase order and enter into a three-year agreement with Agilent Technologies, for repair and replacement parts for Gas Chromatograph/Mass Spectrometer Systems and consumable parts and supplies as needed, in an amount not to exceed $128,031.24, Account 101-16000-612970, 623570, Requisition 1462104
Approved
20 17-0519 Issue purchase order and enter into an agreement for Contract 16-RFP-21 Professional Services for the Development of Phosphorus Removal Feasibility Studies for the Kirie and Egan Water Reclamation Plants with Carollo Engineers Inc. in an amount not to exceed $380,049.00, Account 201-50000-612430, Requisition 1432067
Approved
21 17-0520 Issue purchase order to enter into an agreement for Contract 16-RFP-21 Professional Services for the Development of Phosphorus Removal Feasibility Studies for the Hanover Park and Lemont Water Reclamation Plants with Greeley and Hansen LLC in an amount not to exceed $476,734.00, Account 201-50000-612430, Requisition 1464038
Approved
22 17-0524 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver one 2017 Ford Transit Connect refrigerated van under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $31,805.00, Account 201-50000-634860, Requisition 1464242
Approved
23 17-0525 Issue purchase order for Contract 17-105-11, Provide Analyses on High Strength Organic Material Samples, to Environmental Monitoring and Technologies Inc., in an amount not to exceed $11,400.00, Account 101-16000-612430, Requisition 1441306
Approved
Award Contract-
24 17-0533 Authority to award Contract 17-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies Inc., in an amount not to exceed $452,100.00, Accounts 101-67000-612520, 612530, Requisition 1452796
Deferred by Frank Avila
25 17-0538 Authority to award Contract 17-656-11, Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, to WESCO Distribution Inc., in an amount not to exceed $422,889.36, Accounts 101-66000, 67000, 68000, 69000-601100, 612600, 612620, 612650 and 623070, Requisitions 1420421, 1413584, 1413254 and 1412659
Approved
26 17-0541 Authority to award Contract 17-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. & Supply Co. Inc., in an amount not to exceed $59,157.37, Group B to Synergy Systems, LLC in an amount not to exceed $20,398.12, and Group C to The Standard Companies Inc., in an amount not to exceed $20,127.06, Accounts 101-20000-623110, 623170, 623660
Approved
Increase Purchase Order/Change Order-
27 17-0551 Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of $2,438,890.44, from an amount of $229,413,031.94, to an amount not to exceed $231,851,922.38, Accounts 401-50000-645650, 645780, 645680, Purchase Order 4000020
Approved
Budget & Employment Committee:
Report-
28 17-0523 Report on Budgetary Revenues and Expenditures for the first quarter of 2017, ended March 31, 2017
Published and Filed
Engineering Committee:
Report-
29 17-0506 Report on change orders authorized and approved by the Director of Engineering during the month of April 2017
Published and Filed
Judiciary Committee:
Authorization-
30 17-0527 Authority to settle the Property Loss Claim of Roman Schlaeger, Claim AP 1392, in the sum of $29,541.07 arising out of the April 28, 2016 Glencoe Sewer Event, Account 901-30000-667220
Approved
31 17-0528 Authority to settle the Property Loss Claim of William Motley, Claim AP 1390, in the sum of $51,286.12 arising out of the April 28, 2016 Glencoe Sewer Event, Account 901-30000-667220
Approved
32 17-0529 Authority to settle the Workers’ Compensation Claim of Carolyn Lofton Brown vs. MWRDGC, Claim 14 WC 16057, Illinois Workers’ Compensation Commission (IWCC), in the sum of $26,091.75, Account 901-30000-601090
Approved
33 17-0530 Authority to settle the Workers’ Compensation Claims of Vanessa Woppel vs. MWRDGC, Cases 11 WC 23642 and 12 WC 8339 Illinois Workers’ Compensation Commission, in the sum of $300,000.00, Account 901-30000-601090
Approved
Labor & Industrial Relations Committee:
Authorization-
34 17-0559 Authority to enter into a new Multi-Project Labor Agreement with the Chicago and Cook County Building and Construction Trades Council, and as appropriate, the Teamsters Joint Council No. 25, or their union affiliates that become signatories
Approved
Real Estate Development Committee:
Authorization-
35 17-0536 Authority to pay 2016 real estate taxes in the amount of $90,431.18 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Fulton County, Illinois. Account 101-30000-667130
Approved
36 17-0537 Authority to grant a 25-year, non-exclusive easement to the Village of Crestwood comprising 0.723 acres to construct, install, operate, maintain, repair and remove a 60-inch storm sewer through Cal-Sag Channel Parcel 12.05 in Crestwood, Illinois. Consideration shall be a nominal fee of $10.00
Approved
37 17-0539 Authority to grant a 75-year, approximately 28’ x 255’, non-exclusive easement to the County of Cook to construct, install, operate, maintain, repair and remove a public road across the western portion of North Shore Channel Parcel 1.11, north of Isabella Street and east of the CTA railroad tracks in Evanston, Illinois. Consideration shall be a nominal fee of $10.00
Timothy Bradford lifted his earlier deferral
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Agenda Item be Approved. The motion failed. The motion carried by the following roll call vote:
Nay: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
38 17-0540 Authority to pay 2016 real estate taxes in the amount of $677,723.98 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Will County, Illinois. Account 101-30000-667130
Approved
39 17-0549 Authority to issue a 30-day permit to Parsons Environmental & Infrastructure Group Inc. to conduct soil borings on District real estate located at 5005 South Harlem Avenue in Forest View, Illinois; Main Channel Parcel 37.03. Consideration shall be $2,500.00
Approved
40 17-0550 Authority to amend permit agreement issued to the City of Burbank to access the properties acquired for the Melvina Ditch Reservoir Improvements Project (Contract 14-263-3F) in Burbank, Illinois, for the purpose of preparing such residences for demolition. Consideration shall be a nominal fee of $10.00
Approved
41 17-0552 Authority to enter into a Utility Relocation Agreement with Comcast Cable Communications Inc. to relocate existing cable communication lines and facilities on parcels of real estate recently acquired by the District as part of the Melvina Ditch Reservoir Improvements Project located north of 87th Street and west of Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal fee of $10.00
Approved
42 17-0553 Authority to enter into a Utility Relocation Agreement with Commonwealth Edison Company to relocate existing electrical transmission lines and facilities on parcels of real estate recently acquired by the District as part of the Melvina Ditch Reservoir Improvements Project located north of 87th Street and west of Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal fee of $10.00
Approved
43 17-0554 Authority to enter into a Utility Relocation Agreement with Illinois Bell Telephone Company d/b/a AT&T Illinois to relocate existing telecommunication lines and facilities on parcels of real estate recently acquired by the District as part of the Melvina Ditch Reservoir Improvements Project located north of 87th Street and west of Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal fee of $10.00
Approved
Stormwater Management Committee:
Authorization-
44 17-0555 Authority to enter into an Intergovernmental Agreement with and make payment to the City of Chicago, to share the cost of a research pilot study in the Chatham Neighborhood of Chicago to gain insight into the effectiveness of various technologies aimed at reducing basement backups and flooding (16-IGA-20), in an amount not to exceed $400,000.00, Account 401-50000-612400, Requisition 1463732
Deferred by Kari K. Steel
45 17-0562 Authority to enter into an intergovernmental agreement with the Forest Preserve District of Cook County for flood control improvements and maintenance of the Lyons Levee
Approved
Miscellaneous and New Business:
Memorial Resolution-
46 17-0558 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of Merilyn Browning
Adopted
Resolution-
47 17-0502 Resolution sponsored by the Board of Commissioners recognizing the 126th Chicago Polish Constitution Day Parade
Adopted
48 17-0557 Resolution sponsored by the Board of Commissioners recognizing Infrastructure Week
Adopted
Approval of the Consent Agenda with the exception of Items: 24, 37, 44 and 49-
A motion was made by Timothy Bradford, seconded by Kari K. Steele, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
49 17-0565 Resolution sponsored by the Board of Commissioners recognizing the 125th Anniversary of the Sierra Club
A motion was made by Timothy Bradford, seconded by Kari K. Steele, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary:
Speakers-
Jack Darin, Deputy Director and Cindy Skrukrud, McHenry County Clear Water Advocate, accepted the resolution recognizing the 125th Anniversary of the Sierra Club (Re: Miscellaneous and New Business Item #49)
Summary of Requests-
Procurement Item #7
1. Debra Shore requested a review on the need for contract estimates
Procurement Item #24
1. Frank Avila requested a review on the potential for organic farming
Study Session-
A Study Session on the Committee on Budget and Employment will be held on Thursday, June 1, and June 15, 2017 imediately following the Regular Board Meeting, in the Board Room, 100 East Erie Street, Chicago, Illinois.The purpose of the Study Session is to provide the budget overview.
Announcements-
As part of their ‘Infrastructure Week,’ Metropolitan Water Reclamation District of Greater Chicago (MWRD) is opening up six of its water reclamation plants (WRP) for free open houses and tours on May 20, 2017, 9:00 a.m. - Noon. Visitors can tour any of the following plants:
•Calumet WRP, 400 E. 130th St., Chicago
•Egan WRP, 550 S. Meacham Rd., Schaumburg
•Hanover Park WRP, 1220 Sycamore Av., Hanover Park
•Kirie WRP, 701 Oakton St., Des Plaines
•O’Brien WRP, 3500 Howard St., Skokie
•Stickney WRP, 6001 W. Pershing Rd., Cicero
Board Letter Submission Dates-
The next regular board meeting is scheduled for June 1, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: May 19, 2017. Date all agenda items are due to the Executive Director: 1:00 p.m., May 24, 2017.
Adjournment:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, June 1, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
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