Metropolitan Water Reclamation District of Greater Chicago Board met June 1.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
Dawn Thompson-Ellis, Director Rain Ready Center for Neighborhood Technology addressed the board (Re: Stormwater Management Item #23)
Andrew Donakowski, Friends of the Chicago River addressed the board (Re: Stormwater Management Item #23)
George Blakemore, concerned citizen addressed the board (Re: Procurement Item #7)
Mike Archy, addressed the board (Re: Procurement Item #12)
Recess and Convene as Committee of the Whole:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 1:30 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Procurement Committee:
Report-
1 17-0566 Report on advertisement of Request for Proposal 17-RFP-27 Duplication of Legal Materials, Trial Records and Other Reprographic and Electronic Discovery Services for the District’s Law Department for a two-year period with an option to extend for an additional year, estimated cost $40,000.00, Accounts 101-30000-612090 and 401-50000-612090, Requisition 1464223
Published and Filed
2 17-0586 Report on rejection of bids for Contract 17-689-11, Test and Repair Underground Storage Tanks at Various Locations, estimated cost $121,100.00
Published and Filed
3 17-0593 Report of bid opening of Tuesday, May 23, 2017
Published and Filed
4 17-0594 Report of bid opening of Tuesday, May 16, 2017
Published and Filed
Authorization-
5 17-0592 Authorization to accept initial annual rental bid for Contract 17-364-12 (Re-Bid) Proposal to Lease for 39-years 7.43 acres of District real estate located at 4100 South Laramie Avenue in Stickney, Illinois; Main Channel Parcel 39.07 from Koppers Inc. in the amount of $260,000.00
Approved
Authority to Advertise-
6 17-0576 Authority to advertise Contract 18-629-11 Rack and Pinion Manlift Inspection and Repair, estimated cost $638,761.00, Accounts 101-68000/69000-612600/612680, Requisitions 1461813 and 1461814
Approved
Issue Purchase Order-
7 17-0575 Issue purchase order and enter into an agreement with HP Inc. for the purchase of new and replacement computer hardware, in an amount not to exceed $1,338,000.00, Account 101-27000-623810, Requisition 1464039
Deleted by the Executive Director
8 17-0579 Issue purchase order and enter into an agreement for Contract 17-RFP-18 Post-Offer Physical Assessments with Occupational Health Centers of Illinois, P.C. in an amount not to exceed $21,500.00, Account 101-25000-612260, Requisition 1455230
Approved
9 17-0584 Issue a purchase order and enter into an agreement with the law firm of Neal & Leroy, LLC, to represent the District in acquiring certain property rights in connection with the construction, operation and maintenance of the Addison Creek Channel Improvements Project (Contract 11-187-3F) in the municipalities of Northlake, Stone Park, Melrose Park, Bellwood, Westchester, and Broadview, Illinois, in an amount not to exceed $400,000.00, Account 501-50000-612430, Requisition 1465071
Approved
Award Contract-
10 17-0533 Authority to award Contract 17-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies Inc., in an amount not to exceed $452,100.00, Accounts 101-67000-612520, 612530, Requisition 1452796 (Deferred from the May 18, 2017 Board Meeting) "Adopted as Amended Refer to File ID# 17-0533A"
A motion was made by Timothy Bradford, seconded by Debra Shore, that this Agenda Item be Approved as Amended. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
11 17-0587 Authority to award Contract 16-005-14, Furnish and Deliver Pallets to Various Locations, for a One (1) Year Period, Group B to Cabka North America Inc., in an amount not to exceed $100,237.50 Account 101-20000-623130
Approved
12 17-0591 Authority to award Contract 17-970-11, Janitorial Services at Various Locations, Groups A, B and D to Perfect Cleaning Service Corporation, in an amount not to exceed $184,110.00, and Group C to Eco-Clean Maintenance, in an amount not to exceed $31,141.00, Account 101-69000-612490, Requisition 1450843
Approved
Increase Purchase Order/Change Order-
13 17-0573 Authority to decrease purchase order for Contract 14-425-12, Furnish and Deliver Offset and Miscellaneous Specialty Paper to Various District Locations for a Thirty-Six (36) Month Period, to Veritiv Operating Company formally known as Unisource Worldwide Inc., in an amount of $20,000.00, from an amount of $224,840.84 to an amount not to exceed $204,840.84. Account 101-15000-623520, Purchase Order 3082250
Approved
14 17-0574 Authority to decrease purchase order to HP Inc. formally known as Hewlett-Packard Company for purchase of new and replacement computer hardware in an amount of $80,291.84, from an amount of $585,945.19, to an amount not to exceed $505,653.35, Account 101-27000-623810, Purchase Order 3089635
Approved
15 17-0580 Authority to decrease Contract 14-815-1S (Re-Bid) Sanitary Sewer Flow Metering Services, Various Locations, to ADS, LLC in an amount of $51,800.00, from an amount of $282,944.00, to an amount not to exceed $231,144.00, Account 101-50000-612430, Purchase Order 5001519
Approved
16 17-0581 Authority to decrease the purchase order for professional engineering services for Contract 13-809-5C Implementation of the Watershed Management Ordinance - Phase B, with Christopher B. Burke Engineering, Ltd. in an amount of $212,068.37, from an amount of $1,048,097.04, to an amount not to exceed $836,028.67, Account 501-50000-612440, Purchase Order 3079008
Approved
Engineering Committee:
Authorization-
17 17-0597 Authority to enter into an agreement with the Illinois Department of Transportation and to make payment to the Illinois Department of Transportation in an amount not to exceed $100,100.00. Account 401-50000-612400
Approved
Judiciary Committee:
Authorization-
18 17-0588 Authority to settle the Workers’ Compensation Claim of Michael Deal vs. MWRDGC, Claim 11 WC 14889, Illinois Workers’ Compensation Commission (IWCC), in the sum of $135,000.00, Account 901-30000-601090
Approved
19 17-0589 Authority to settle the Workers’ Compensation Claims of Denis Robinson vs. MWRDGC, Claim 14 WC 12619 and Claim 14 WC 12620, Illinois Workers’ Compensation Commission (IWCC), in the sum of $20,000.00, Account 901-30000-601090
Approved
20 17-0590 Authority to settle the Property Loss Claim of Nina and Steve Schroeder, Claim AP 1389, in the sum of $182,000.00 arising out of the April 28, 2016 Glencoe Sewer Event, Account 901-30000-667220
Approved
Real Estate Development Committee:
Authorization-
21 17-0599 Authority to amend lease agreement dated July 10, 2008, between the District and Trinity Christian College to: (1) surrender an 8.2 acre portion of its 65.18 acre leasehold on Cal-Sag Channel Parcel 10.03 in Alsip, Illinois, and (2) reduce the annual rental amount from $56,576.00 to $49,458.00. Consideration shall be a $5,000.00 document preparation fee
Approved
22 17-0600 Authority to amend lease agreement dated October 7, 1993, between the District and the Alsip Park District on 71.731 acres of District real estate located north and south of the Cal-Sag Channel between Pulaski Road and Ridgeland Avenue on Cal-Sag Channel Parcels 10.03 (eastern portion), 11.02, 11.03, 12.01, 12.03, and 12.11 in Alsip, Illinois, to add the northern portion of Cal-Sag Channel Parcel 10.03 comprising 8.2 acres for a total new leasehold area of 79.931 acres for operation and maintenance of the Cal-Sag Trail. Consideration shall be a nominal fee of $10.00
Approved
Stormwater Management Committee:
Authorization-
23 17-0555 Authority to enter into an Intergovernmental Agreement with and make payment to the City of Chicago, to share the cost of a research pilot study in the Chatham Neighborhood of Chicago to gain insight into the effectiveness of various technologies aimed at reducing basement backups and flooding (16-IGA-20), in an amount not to exceed $400,000.00, Account 401-50000-612400, Requisition 1463732 (Deferred from the May 18, 2017 board meeting) "Adopted as Amended Refer to File ID# 17-0555A"
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Agenda Item be Approved as Amended. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Miscellaneous and New Business:
Memorial Resolution-
24 17-0609 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of Donald Ray Wilson, Sr. (As Revised)
Adopted
Approval of the Consent Agenda with the exception of Items: 7, 10, 23, 25, 26, 27, 28, 29 and 30-
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Resolution-
25 17-0583 Resolution sponsored by the Board of Commissioners recognizing Dr. Lakhwinder S. Hundal’s 25 years of service and contribution to the field of soil and water environment
Deleted by the Executive Director
26 17-0598 Resolution sponsored by the Board of Commissioners recognizing Recovery on Water
A motion was made by Timothy Bradford, seconded by Debra Shore, that this Resolution be. The motion carried by acclamation. Chorus of ayes - No nays
27 17-0605 Resolution sponsored by the Board of Commissioners recognizing Brad Temkin and his work on The State Of Water
A motion was made by Timothy Bradford, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
28 17-0606 Resolution sponsored by the Board of Commissioners honoring World War II Veterans on the 73rd Anniversary of D-Day
A motion was made by Frank Avila, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
29 17-0607 Resolution sponsored by the Board of Commissioners recognizing Sam D. Pulia’s 20 years of service to the Village of Westchester and congratulating him on his well-earned retirement (As Revised)
A motion was made by Timothy Bradford, seconded by David J. Walsh, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance - Prevailing Wage Rate-
30 PWR17-001 Adoption of Prevailing Wage Act Ordinance
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Prevailing Wage Rate Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
17-0533A Motion to amend File No. 17-0533 (Agenda Item No. 10) Authority to award Contract 17-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies Inc., in an amount not to exceed $452,100.00, Accounts 101-67000-612520, 612530, Requisition 1452796 (Deferred from the May 18, 2017 Board Meeting)
A motion was made by Timothy Bradford, seconded by Frank Avila, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
17-0555A Motion to amend File No. 17-0555 (Agenda Item No. 23) Authority to enter into an Intergovernmental Agreement with and make payment to the City of Chicago to share the cost of a research pilot study in the Chatham Neighborhood of Chicago to gain insight into the effectiveness of various technologies aimed at reducing basement backups and flooding (16-IGA-20), in an amount not to exceed $400,000.00, Account 401-50000-612400, Requisition 1463732 (Deferred from the May 18, 2017 Board Meeting)
A motion was made by Debra Shore, seconded by Timothy Bradford, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Meeting Summary:
Speakers-
Chuck Cooper, Veteran and Mary Pettinato, CEO Honor Flight Chicago accepted the resolution honoring World War ll Veterans 73rd Anniversary D-Day (Re: Miscellaneous and New Business Item #28)
Jenn Junk, Executive Director and Coach, accepted the resolution recognizing Recovery of Water (Re: Miscellaneous and New Business Item #26)
Sam D. Pulia’s accepted the resolution recognizing his years of service to the Village of Westchester and congratulating him on his well-earned retirement (Re: Miscellaneous and New Business Item #29)
Summary of Requests-
Stormwater Management Item #23
1. Kari K. Steel requested Center for Neighborhood Technology perform another round of community outreach
2. Mariyana T. Spyropoulos requested copy of reports
Study Session-
A Study Session on the Committee on Budget and Employment will be held on Thursday, June 15, 2017 immediately following the Regular Board meeting, in the Board Room, 100 East Erie, Chicago, Illinois. The purpose of the Study Session is to provide the budget overview.
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for June 15, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: June 2, 2017. Date all agenda items are due to the Executive Director: 1:00 p.m., June 7, 2017.
Adjournment:
A motion was made by Timothy Bradford, seconded by Debra Shore, that when the Board Adjourns, it adjourns to meet again on Thursday, June 15, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
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