Forest Preserve District of Cook County Board of Commissioners Finance Committee met June 6.
Here is the agenda provided by the Board:
Notice and Agenda:
There will be a meeting of the committee or subcommittee of the Forest Preserve District of Cook County Board of Commissioners at the date, time and location listed above.
Public Testimony:
Authorization as a public speaker shall only be granted to those individuals who have submitted in writing, their name, address, subject matter, and organization (if any) to the Secretary 24 hours in advance of the meeting. Duly authorized public speakers shall be called upon to deliver testimony at a time specified in the meeting agenda. Authorized public speakers who are not present during the specified time for public testimony will forfeit their allotted time to speak at the meeting. Public testimony must be germane to a specific item(s) on the meeting agenda, and the testimony must not exceed three minutes; the Secretary will keep track of the time and advise when the time for public testimony has expired. Persons authorized to provide public testimony shall not use vulgar, abusive, or otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result in expulsion from the meeting and/or disqualify the person from providing future testimony.
17-0243
Committee Minutes:
Approval of the minutes from the meeting of 5/11/2017
17-0238
Recommendation of the Finance Subcommittee (Workers’ Compensation):
Finance Subcommittee Meeting on Workers’ Compensation -6/6/2017
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2017 to present: $146,682.26
Workers’ Compensation Claims to Be Approved: $204,122.62
Bid Recommendations:
17-0225
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a construction contract with Matthew Paving Inc. primary place of business Oak Lawn, Illinois for pavement and drainage repairs at Deer Grove Driveway and Grove #5 in Palatine and Poplar Creek Trail near Bode East in Streamwood, location map attached.
Reason: Contract #17-80-05 Deer Grove Driveway and Grove #5 Pavement Repairs and Bode East Poplar Creek Trail Improvements. The work includes, but is not limited to, repaving, reconstructing and improving drainage to the existing driveways, parking lots, trails, and other related work as specified in the plans & specifications.
Bid Opening Date: 5/12/2017
Bid Results:
1. Schroeder Asphalt Services Inc. $388,849.30*
2. Matthew Paving Inc. $468,502.00
3. Chicagoland Paving $499,900.00
4. Brothers Asphalt Paving $501,004.81
5. Enlight Corporation $598,683.72
*Note: Schroeder Asphalt submitted an incomplete bid.
Estimated Fiscal Impact: $468,502.00
Contract Period: One hundred and five (105) days from notice to proceed
Account Name/Number: Site Amenities Accounts: 51009.560060, 51025.560060, 51026.560060, 51054.560060, 51055.560060, 51056.560060 and 51057.560060
District(s): 14 and 15
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0226
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Picnic Groves Drainage & Accessibility Improvements at 8 locations (Busse #20, Allison Woods #1, Bunker Hill #5, Linne Woods #2, Midlothian Meadow #1, Elizabeth Conkey #1, Schiller Woods #12 and King’s Grove).
Reason: Contract #17-80-43 Picnic Groves Drainage & Accessibility Improvements. The work includes, but is not limited to, excavation, grading, new asphalt, new concrete, drainage, ADA striping and signage, and other related work as specified in the plans & specifications.
Bid Opening Date: 5/12/2017
Bid Results:
Firm; Total Bid:
1. Enlight Corporation; $263,904.69
2. Matthew Paving Inc.; $275,710.75
3. Lifco Construction; $450,090.00.
Estimated Fiscal Impact: $263,904.69
Contract Period: One hundred and fifty (150) days from notice to proceed
Account Name/Number: Land Improvements Accounts: 51009.560055, 51025.560055, 51026.560055, 51054.560055, 51055.560055, 51056.560055 and 51057.560055
District(s): 5, 6, 9, 13 and 15
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
17-0227
Proposed Bid Recommendation:
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a construction contract with Ujamaa Construction Inc., primary place of business Chicago, Illinois, for Picnic Shelter Repairs at fifteen (15) locations (Busse Woods grove #26, Catherine Chevalier grove #1,2 and 3, Clayhole Woods, Country Lane Woods, Dam No. 1 Woods East #2, Dam No. 4 Woods East #2, Dan Ryan #11, Deer Grove #4, Forest Glen Woods, Lake Ave Woods East #1, Plum Creek #2, Somme Woods and Sunset Bridge Meadow).
Reason: Contract #17-80-42 Picnic Shelter repairs. The work includes, but is not limited to, lead-based paint removal, concrete ceiling panel patching, concrete ceiling panel replacement, roof removal and replacement, painting and other related work as specified in the plans & specifications.
Bid Opening Date: 5/12/2017
Bid Results:
Firm; Base Bid; Optional 1& 2; Alternate 1&2; Total:
1. Ujamaa Construction Inc.; $345,000.00; $40,844.00*; -$32,500.00**; $353,344.00
2. Genesis Construction; $545,224.00; $94,560.00*; -51,620.00**; $588,164.00
* Optional Additional Work items 1 and 2 (Somme Woods and Sunset Bridge Meadow) **Alternates 1 and 2 Credit for changing roof type.
Estimated Fiscal Impact: $353,344.00
Contract Period: One hundred and fifty (150) days from notice to proceed
Account Name/Number: Land Improvements Accounts: 51009.560055, 51025.560055, 51026.560055, 51054.560055, 51055.560055, 51056.560055 and 51057.560055
District(s): 4, 6, 9, 10, 11, 14, 15 and 17
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0231
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees R Us, Wauconda, Illinois
Reason: Contract 17RM 109 consists of tree removals along single track bike trails on a time and materials basis in Paw Paw Nature Preserve, Maple Lake Woods, and along 95th Street between Willow-Springs Road and Wolf Road. Bid Opening Date: 5/19/2017
Bid Results:
1. Trees R Us $189.00/hr
2. Blackwood Property Maintenance $195.00/hr
3. McGinty Brothers $195.00/hr
4. JH Landworks $225.00/hr
5. Homer Tree Service $240.00/hr
6. Mac Industrial Services $248.00/hr
Estimated Fiscal Impact: Not to exceed $25,000.00 for the overall term of the contract.
Contract Period: Sixty (60) days from issuance of purchase order
Account Name/Number: EAB Tree Removal 51009.521456, Vegetation Management 51009.521455, Habitat Restoration 51009.521444, Mitigation Accounts: 51010.29982 and 51010.22522
District(s): 17
Concurrence(s):
The Chief Attorney and Chief Financial Officer have approved this item.
Disbursements:
17-0235
Proposed Disbursement
Department(s): Conservation and Experiential Programming
Action: Authorization to disburse payment
Payee: Swim Chicago Southland, P. O. Box 2215, Bridgeview, Illinois
Good(s) or Service(s): Management and operations associated with three (3) Aquatic Centers
Contract Number(s): 16-35-01
Fiscal Impact: $896,000.00
Accounts: Professional Services 51001.520840
District(s): 4, 9, 10 and 16
Summary: Payments based on invoices submitted by Swim Chicago for management and operations, including staffing, supplies and concession items for three (3) Aquatic Centers.
17-0236
Proposed Disbursement:
Department(s): Planning and Development
Action: Authorization to disburse payment
Payee: Illinois Department of Transportation, Chicago, Illinois
Good(s) or Service(s): Construction Services, North Branch Bicycle Trail, Stage 1
Fiscal Impact: $861,421.23
Accounts: 51026.560063
Contract Number(s): 05-80-02
District(s): 10
Summary: Construction services for the Extension to the North Branch Trail which includes 1.8 miles of paved trail and two bridges from Devon and Caldwell to Forest Glen Avenue.
Report:
17-0068
Report
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 4/1/2017 - 4/30/2017
Summary: Detailed Fund Analysis Revenue and Expense Report for April 2017.
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