Forest Preserve District of Cook County Board of Commissioners met May 19.
Here is the agenda provided by the board:
PUBLIC TESTIMONY
Due to the current health crisis, there is no in-person participation for the County Board and Forest Preserve Board meetings. The President and Commissioners will participate remotely. The public can observe the livestream https:// www.cookcountyil.gov/service/watch-live-board-proceedings
The public can still testify to the Board Meetings. Only written comment will be accepted for those wishing to provide Public Testimony. Written comments provided prior to the start of the Board meeting will be read aloud at the meeting. Three minutes per comment will be allowed, though every effort will be made to read statements in their entirety. If you have additional material for the Board to consider, please email testimony to cookcounty.board@cookcountyil.gov and indicate a desire that your testimony be entered into the record. All written comment which complies with County Board Rules will be posted online or Forest Preserve District Legislative site.
PRESIDENT
20-0018
Sponsored by: TONI PRECKWINKLE (President), Forest Preserve District of Cook County Board of Commissioners
PROPOSED RESOLUTION
TO APPROVE AND ADOPT A FOREST PRESERVE TREE PROTECTION AND PRESERVATION MANUAL
WHEREAS, the Forest Preserves of Cook County (the “Forest Preserves”) received a grant from the U.S. Forest Service Urban and Community Forestry Program via the Morton Arboretum and such grant was used for the development of a tree protection and preservation manual; and
WHEREAS, as one of the largest landowners in Illinois, the Forest Preserves harbors open space which includes a diverse array of tree species that have stood for generations, and represent the ecological history of our region; and
WHEREAS, trees provide ecosystem services such as cleaning the air, controlling soil erosion, and reducing the impacts of flooding; and
WHEREAS, despite the finite nature of this resource, the Forest Preserves also faces constant pressure to add development features which may lead to the harm or destruction of trees if not protected; and
WHEREAS, the Forest Preserves works to protect and manage trees and forests by providing specifications for licenses and construction agreements that require tree and shrub removal to be minimized and compensated for according to the Forest Preserves’ Tree Mitigation Plan approved by the Forest Preserves’ Board of Commissioners (Board Items 07143, 16-0233, and 16-0308); and
WHEREAS, even with these standards and specifications in place, however, construction activities on Forest Preserves lands have not always adequately planned for the protection of trees, resulting in collateral damage to the Forest Preserves’ forests and tree canopy; and
WHEREAS, in recognition of these concerns, the proposed Tree Protection and Preservation Manual details internal measures to protect trees and other vegetation from construction impacts; and
WHEREAS, it is intended that the proposed Tree Protection and Preservation Manual will also apply to external entities and that compliance with such manual will be added as a contract requirement in applicable contracts, and that such manual will serve as a guide when individuals or entities not under contract with the Forest Preserves damage its trees and other vegetation; and
WHEREAS, the proposed Tree Protection and Preservation Manual was developed by a consultant, with input from an advisory working group comprised of representatives from multiple departments and partner organizations; and
WHEREAS, the terms of the grant through which the Tree Protection and Preservation Manual was developed requires recognition by the grantee’s governing body.
NOW, THEREFORE, BE IT RESOLVED, by Toni Preckwinkle, President, and the Forest Preserves of Cook County Board of Commissioners that the Forest Preserves’ Tree Protection and Preservation Manual is hereby adopted by resolution and is effective immediately.
BE IT FURTHER RESOLVED, that the Forest Preserves, at the discretion of the General Superintendent, is hereby authorized to modify such Tree Protection and Preservation Manual based on changes in arboricultural best practices.
20-0167
Sponsored by: TONI PRECKWINKLE (President), Forest Preserve District of Cook County Board of Commissioners
PROPOSED RESOLUTION
RESOLUTION AUTHORIZING FOREST PRESERVE DISTRICT OF COOK COUNTY TO PARTICIPATE IN THE GOOSE LAKE HOMEOWNER’S ASSOCIATION
WHEREAS, the Forest Preserves of Cook County (the “Forest Preserves”) acquired and holds title to approximately a 10-acre parcel of land commonly known as Lot 4 of the Goose Lake Subdivision in Barrington Hills, Illinois (the “Property”); and
WHEREAS, the Property is part of the Goose Lake Homeowner’s Association (the “HOA”); and
WHEREAS, as a member of the HOA, the Forest Preserves can vote on HOA issues and is required to pay its pro rata share of assessments approved by the HOA; and
WHEREAS, the Forest Preserves’ desires to participate in HOA business and vote on HOA matters; and
WHEREAS, the Forest Preserves’ pro rata share of the HOA’s 2020 annual assessment is Five-Hundred Dollars and No Cents ($500.00)(the “2020 Annual Assessment”); and
WHEREAS, a special assessment remains outstanding on the Property of Five Thousand Dollars and No Cents ($5,000.00) (the “Special Assessment”) in connection with a dam project and the Forest Preserves may be required to pay all, some, or none of this special assessment.
NOW, THEREFORE, BE IT RESOLVED, that the Forest Preserves of Cook County Board of Commissioners does hereby authorize the General Superintendent, or his/her designee, to formally participate in the HOA and vote on HOA matters; and
BE IT FURTHER RESOLVED, that the Forest Preserves be authorized to remit payment, if deemed necessary and reasonable by the General Superintendent for the following: (1) Special Assessment; (2) the 2020 Annual Assessment; and (3) subsequent annual assessments approved by the HOA, provided such annual assessments do not exceed Seven-Hundred Fifty Dollars and No Cents ($750.00)..end
20-0204
Sponsored by: TONI PRECKWINKLE (President), Forest Preserve District of Cook County Board of Commissioners
PROPOSED RESOLUTION
AUTHORIZING THE FOREST PRESERVE DISTRICT OF COOK COUNTY TO AMEND COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS FOR HORIZON FARMS
WHEREAS, the Forest Preserves of Cook County (the “Forest Preserves”) is the owner in fee simple of certain real property known as Horizon Farms, consisting of 401.01 acres, more or less, in the Village of Barrington Hills, County of Cook and State of Illinois (the “Property”); and
WHEREAS, the Property is subject to a previously recorded Declaration of Covenants, Conditions, Restrictions and Easements, dated October 19, 2006, as Document Number 063044043 (the "Original Declaration"); and
WHEREAS, a conservation easement establishing certain natural areas and restrictions on the Property, the grantee of which is The Conservation Foundation, and the Barrington Area Conservation Trust has been delegated responsibilities, was originally recorded on November 12, 2003, as Document Number 03316329235, and then amended and completely restated on August 14, 2006 (the "Conservation Easement"); and
WHEREAS, the Original Declaration and the Conservation Easement, (collectively referred to as the “Property Restrictions”), were created and recorded at a time when the Property was envisioned to be developed as an equestrian focused residential community consisting of nine private residential zones with shared common elements; and
WHEREAS, the Forest Preserves is the owner in fee simple of eight of the nine residential zones, with the ninth residential zone being owned in fee simple by a private owner of record; and
WHEREAS, the Forest Preserves intends to manage and operate the Property in a manner consistent with its mission and for the benefit of the public; and
WHEREAS, the Forest Preserves seeks to amend or remove the Property Restrictions to the maximum extent possible, in order to avoid any incompatibility with the Forest Preserves mission, intended use and resultant potential disputes.
NOW, THEREFORE, BE IT RESOLVED, that the Forest Preserves of Cook County Board of Commissioners does hereby authorize the Forest Preserves to negotiate with the private owner of record and party to the Original Declaration, The Conservation Foundation, the Barrington Area Conservation Trust and any other relevant parties, any and all agreements necessary to amend the Property Restrictions; and
BE IT FURTHER RESOLVED, that the Forest Preserves General Superintendent, or his/her designee(s), be authorized to execute and record any documents, and pay any associated legal and closing costs, not to exceed Twenty-Five Thousand Dollars and No Cents ($25,000.00), subject to final review and approval by the Forest Preserves’ Legal and Finance Departments, necessary to effectuate the amendment or removal of the Property Restrictions.
20-0208
Sponsored by: TONI PRECKWINKLE (President) and LARRY SUFFREDIN, Forest Preserve District of Cook County Board of Commissioners
PROPOSED ORDINANCE AMENDMENT
STANDING COMMITTEES OF THE FOREST PRESERVE DISTRICT OF COOK COUNTY BOARD OF COMMISSIONERS
BE IT ORDAINED, by the Forest Preserves District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 5 - Forest Preserve District President and Board of Commissioners Rules of Organization and Procedure, Section 2-6 - Standing Committees of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows:
Sec. 2-6. Standing Committees. The standing committees of the Board, their standing subcommittees and the number of members to be appointed to each (including Chair and Vice-Chair) are as follows:
AUDIT (7) (Chief Financial Officer shall be an ex officio, nonvoting member of the Audit Committee)
BOTANIC GARDEN (9)
CAPITAL DEVELOPMENT (9)
CONTRACT COMPLIANCE (9)
ENVIRONMENT AND SUSTAINABILITY ENVIRONMENTAL CONTROL (7)
FINANCE (Committee of the Whole) with the following subcommittees with the number of members indicated: Labor (9) (7) Litigation (7) Workers' Compensation (5)
LAW ENFORCEMENT (7)
LEGISLATION AND INTERGOVERNMENTAL RELATIONS (Committee of the Whole)
PENSION COMMITTEE (7)
REAL ESTATE (Committee of the Whole)
RECREATION (7)
RULES AND ADMINISTRATION (9)
ZOOLOGICAL (9)
Effective date: This ordinance shall be in effect immediately upon adoption.end
20-0207
Sponsored by: TONI PRECKWINKLE (President) and LARRY SUFFREDIN, Forest Preserve District of Cook County Board of Commissioners
PROPOSED RESOLUTION
AMENDING AND RESTATING RESOLUTION 19-0511 - APPOINTMENT OF PRESIDENT PRO TEMPORE, CHAIRS AND VICE-CHAIRS OF THE STANDING COMMITTEES AND SUBCOMMITTEES AND MEMBERS OF STANDING COMMITTEES AND SUBCOMMITTEES OF THE FOREST PRESERVE DISTRICT BOARD
BE IT RESOLVED, by the Board of Commissioners of the Forest Preserve District of Cook County, Illinois, that, effective upon passage, the following Commissioners are designated and appointed as President Pro Tempore, Chairpersons and Vice-Chairpersons of Standing Committees and Subcommittees of the Board.
Section 1. The President Pro Tempore of the Forest Preserve District of Cook County Board shall be Commissioner Sims.
Section 2. The Chair, Vice-Chair and members of the committees and of the subcommittees of the Forest Preserve District of Cook County Board shall be as follows:
AUDIT (7 members)
Chair: Anaya
Vice-Chair: S. Morrison
Members: Aguilar, Britton, Degnen, Lowry, Miller
BOTANIC GARDEN (9 members)
Chair: Suffredin
Vice-Chair: Britton
Members: Anaya, Daley, Deer, Johnson, K. Morrison, S. Morrison, Sims
CAPITAL DEVELOPMENT (9)
Chair: Arroyo
Vice-Chair: Sims
Members: Britton, Deer, Johnson, Moore, K. Morrison, S. Morrison, Silvestri
CONTRACT COMPLIANCE (9 members)
Chair: Miller
Vice-Chair: Lowry
Members: Anaya, Arroyo, Deer, Degnen, Johnson, Moore, Sims
ENVIRONMENT AND SUSTAINABILITY (7 members)
Chair: Degnen
Vice-Chair: Deer
Members: Britton, Lowry, Miller, K. Morrison, Silvestri
FINANCE (Committee of the Whole)
Chair: Arroyo
Vice-Chair: Deer
Members: All Board Members
Finance Subcommittee on Litigation (7 members)
Chair: Silvestri
Vice-Chair: Lowry
Members: Britton, Degnen, Johnson, S. Morrison, Suffredin
FINANCE SUBCOMMITTEE ON WORKERS’ COMPENSATION (5 members)
Chair: S. Morrison
Vice-Chair: Britton
Members: Degnen, Johnson, K. Morrison
LABOR (9 members)
Chair: Arroyo
Vice Chair: Johnson
Members: Aguilar, Degnen, Lowry, Miller, K. Morrison, Moore, Sims
LAW ENFORCEMENT (7 members)
Chair: Moore
Vice-Chair: Silvestri
Members: Aguilar, Britton, Johnson, Miller, K. Morrison
LEGISLATION AND INTERGOVERNMENTAL RELATIONS (Committee of the Whole)
Chair: Suffredin
Vice-Chair: Britton
Members: All Board Members
PENSION (7 members)
Chair: Gainer
Vice-Chair: Anaya
Members: Johnson, Miller, Daley, K. Morrison, Suffredin
REAL ESTATE (Committee of the Whole)
Chair: Anaya
Vice-Chair: Moore
Members: All Board Members
RECREATION (7 members)
Chair: S. Morrison
Vice-Chair: Johnson
Members: Aguilar, Anaya, Deer, Miller, K. Morrison
RULES AND ADMINISTRATION (9 members)
Chair: Suffredin
Vice-Chair: Degnen
Members: Daley, Deer, Lowry, Miller, S. Morrison, Silvestri, Sims
ZOOLOGICAL (9 members)
Chair: K. Morrison
Vice-Chair: Moore
Members: Aguilar, Arroyo, Daley, Deer, Miller, S. Morrison, Silvestri.end
OFFICE OF THE GENERAL SUPERINTENDENT
20-0025
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Department of Resource Management
Other Part(ies): United States Geological Survey, Urbana, Illinois
Request: Authority for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an Intergovernmental Agreement with the United States Geological Survey (“USGS”)
Goods or Services: Installation of two (2) precipitation gauges on Forest Preserve properties near the intersections of Cermak Road and Mannheim Road in the Village of Westchester, and Riverview Avenue and South Des Plaines River Road in the City of Des Plaines.
Agreement Number(s): N/A
Agreement Period: Date of Execution - 12/31/2030
Fiscal Impact: None
Accounts: N/A
District(s): 9, 16
Summary: The USGS is proposing to install two (2) precipitation gauges in cooperation with the U.S. Army Corps of Engineers (“USACE”) Lake Michigan Diversion Accounting (“LMDA”) program. Data from the gauges are used along with other hydro-meteorological information to simulate stormwater runoff from the Lake Michigan and Des Plaines River watersheds. The precipitation gauge network is a primary component of the LMDA program to ensure that the USACE is in compliance with a Supreme Court decree regarding diversion of water from Lake Michigan.
The precipitation gauges would be installed on a 3'x5' concrete pad, located at the aforementioned properties. USGS technicians will visit the sites on a monthly basis in order to download data, service the instrumentation, and maintain the area surrounding the pads. The USGS will be responsible for all installation and maintenance costs.
Water-resources data collected by the gauges will be available online to Forest Preserves staff and the public through the public National Water Information System. The data collected can potentially provide the Forest Preserves information for assessing stormwater levels within our region. Under the proposed agreement, the Forest Preserves is waiving its standard fees as well as standard agreement terms such as insurance and indemnification.
In the event of damage to Forest Preserves real property, the Federal Tort Claims Act may apply. Final agreement is subject to legal review and approval.
20-0162
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED LICENSE REQUEST
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”), as Licensor to grant a License to Commonwealth Edison Company (“ComEd”), Grantee, to locate, operate and maintain a single guy wire and support pole on the south side of Golf Road at Big Bend Lake Forest Preserve. The existing pole needs to be relocated due to an IDOT improvement project on Golf Road. The pole and guy wire provide support for the existing electric pole line along the north side of Golf Road, which is under License No. 387, granted in 1960.
Term: Ten (10) Years
License Fee: $4,400.00
License Application Fee: $1,500.00
License Review Fees: $3,000.00
YELAR Fee: $6,600.00
Total one-time upfront fee of $15,500.00 for the term of the License (Sec. 5-2A-4 and 5-2B-4)
Tree Mitigation Fee: None
The area of the License is: 0.007 Acre
Concurrence(s): The Chief Financial Officer has approved this item. Final agreement is subject to Legal review and approval.
Grantee has met the insurance requirements under the License Agreement.
The Forest Preserves staff have reviewed this license application and plans and have found them to be acceptable; therefore, it is recommended that the Forest Preserves of Cook County Board of Commissioners approve the issuance of this license.
District(s): 17
20-0111
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Department of Planning and Development
Request: Authorization to amend a previously approved Board item as it is no longer feasible for the Metropolitan Water Reclamation District of Greater Chicago (“MWRD”) to install a new water line under 1st Avenue to provide service to the Forest Preserves’ Central Garage Compound from the west side of 1st Avenue.
Item Number: 19-0465
Original Text of Item: PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Department of Planning and Development
Other Part(ies): Metropolitan Water Reclamation District of Greater Chicago (“MWRD”)
Request: Authorize the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an Intergovernmental Agreement with, and convey permanent and temporary easements to, MWRD.
Goods or Services: Construction and maintenance of stormwater conveyance improvements along a portion of 1st Avenue between Roosevelt Road and Cermak Road in Maywood
Agreement Number(s): N/A
Agreement Period: Continuous
Fiscal Impact: Revenue Generating. Estimated compensation $122,000.00 $257,124.00 ($113,180.00 for permanent easement and $10,744.00 for temporary easement and $133,200.00 for tree mitigation)
Accounts: N/A
District(s): 1
Summary: MWRD proposes to construct new stormwater conveyance improvements along 1st Avenue between Roosevelt Road and Cermak Road in Maywood to alleviate chronic flooding conditions affecting access to several hospitals including Loyola University Medical Center. The flood control project includes tree removal prior to installation of new underground storm sewer pipes along the 1st Avenue Cutoff at the south end of Miller Meadow, a new outlet to the Des Plaines River, new storm sewers and on each side of 1st Avenue from Roosevelt Road to Cermak Avenue and a new bioswale and other drainage improvements on the east side of 1st Avenue at Miller Meadow.
MWRD is requesting temporary and permanent easement areas for construction staging and future maintenance of all improvements by the Illinois Department of Transportation (“IDOT”) except for mowing or maintenance of vegetation in a new hybrid bioswale along 1st Avenue that would be maintained by the Forest Preserves. MWRD will make improvements at their sole cost and expense and provide additional benefits to the Forest Preserves by installing new storm conveyance infrastructure to alleviate flooding on Forest Preserve land, and relocating underground pipes to the edge of the Forest Preserves to minimize future tree impacts and installing a new water line under 1st Avenue to provide service to the Forest Preserves Central Garage Compound from the west side of 1st Avenue.
Tree mitigation and other fees will would normally be fully waived for MWRD consistent with a Memorandum of Understanding providing for mutual waiver of fees between MWRD and the Forest Preserves approved by the Forest Preserves’ Board of Commissioners on May 11, 2017. In this case, however, due to the limited benefits to the Forest Preserves, MWRD has agreed to partial waiver of tree mitigation fees for removal of roughly fifty-six (56) trees.
The final agreement is subject to legal review and approval.
20-0214
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Department of Planning and Development
Request: Authorization to amend a previously approved Board item as it is no longer feasible for the Metropolitan Water Reclamation District of Greater Chicago (“MWRD”) to provide a trail detour during reconstruction of the McCook Levee.
Item Number: 20-0008
Original Text of Item: PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Department of Planning and Development
Other Part(ies): Metropolitan Water Reclamation District of Greater Chicago (“MWRD”)
Request: Authorization to enter into an Intergovernmental Agreement (“IGA”) with MWRD for reconstruction and maintenance of the McCook levee.
Goods or Services: MWRD proposes to improve, raise, and maintain the McCook Levee on the west side of the Des Plaines River from 45th Street downstream to the railroad in Ottawa Trail Woods. This project will require the grant of a permanent easement from the Forest Preserves to MWRD.
Agreement Number(s): N/A
Agreement Period: Continuous
Fiscal Impact:
Accounts: N/A
District(s): 16
Summary: MWRD proposes to repair, rehabilitate, and replace a levee along the west side of the Des Plaines River from 45th Street to Lawndale Avenue, known as the McCook Levee, to protect commercial and residential structures from flooding. MWRD will complete the proposed work and assume future maintenance responsibility for the levee pursuant to an agreement for project design and construction with the United States Army Corps of Engineers (Corps) and the proposed IGA. The proposed 3.58-acre permanent easement will provide access and right of entry to MWRD and the Corps for the construction, operation and maintenance of the levee on Forest Preserves property. Under the IGA, the Forest Preserves will have record keeping and reporting obligations, as well as use restrictions, in relation to MWRD funding certain improvements with bond funds. A two-block portion of the Salt Creek Trail will be closed and temporary access to an on-street detour provided during the construction period. Tree mitigation and other fees will be waived for MWRD consistent with a Memorandum of Understanding providing for mutual waiver of fees between MWRD and the Forest Preserves approved on May 11, 2017. The Forest Preserves may also grant MWRD and the Corps waivers to applicable work-hour limits and truck-traffic restrictions upon written request. The proposed IGA is subject to final review and approval by the Forest Preserves’ Legal Department.
20-0148
Presented by: ARNOLD RANDALL, General Superintendent
REQUEST TO REGISTER BERGMAN SLOUGH AS AN ILLINOIS LAND AND WATER RESERVE
Department: Department of Resource Management
Summary: Requesting authority to submit Bergman Slough for Illinois Land and Water Reserve ("ILWR") registration through the Illinois Nature Preserve Commission (“INPC”).
This registration contributes to one of the key goals set forward in the Next Century Conservation Plan to dedicate 20,000 acres as Illinois Nature Preserves or ILWRs by 2025. Registration of a site as an ILWR provides a high level of protection for land in Illinois and is granted only to natural areas of important ecological quality.
The proposed Bergman Slough ILWR is an approximately 280-acre preserve adjacent to the Village of Palos Park in southwest Cook County. The site consists of a high-quality prairie restoration, wetlands, and a slough. Ecological management of the site began in the 1990s by volunteers and Forest Preserves of Cook County staff, and today the site remains under management by a vibrant volunteer community. The site features beautiful open prairie, a diverse set of wildflowers, and a number of rare grassland bird species.
The Forest Preserves of Cook County (the “Forest Preserves”) currently has twenty-five (25) dedicated Nature Preserves and four (4) registered Land and Water Reserves. The addition of Bergman Slough would establish the Forest Preserves’ 5th ILWR and bring the Forest Preserves’ total INPC protected lands (including all pending registrations) to approximately 10,320 acres.
It is respectfully requested that authority be granted to the Forest Preserves to submit Bergman Slough to the Illinois Nature Preserves Commission for review and formal registration as an Illinois Land and Water Reserve.
District(s): 17
20-0168
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED AGREEMENT
Vendor: Fox Run Group, Allentown, New Jersey
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement
Reason: Contract 19-40-431-R is a request for a consultant to manage sponsorship and temporary naming rights sales for Forest Preserve facilities and programs, including campgrounds, trails, aquatics centers and other opportunities.
The Forest Preserves issued two (2) Requests for Proposals in 2019 and received two (2) responses to the second RFP. A multi-departmental review committee determined that the Fox Run Group was the most responsive to lead this program, which is intended to provide a new source of non-tax revenue to support the Forest Preserves operations and programs.
Upon the Forest Preserves receipt of the Gross Revenues, the Forest Preserve shall remit to Fox Run Group an amount equal to eighty percent (80%) of the Gross Revenues, until the Consultant has received $50,000.00 within a calendar year. Once Fox Run Group has received $50,000.00 within a calendar year, the Forest Preserve shall thereafter remit to Consultant an amount equal to twenty (20%) of the Gross Revenues received by the Forest Preserve for the remainder of the calendar year.
Contract period: 5/19/2020 - 12/31/2022; with two (2) two-year optional extensions to be exercised at the discretion of the General Superintendent
Estimated Fiscal Impact: Revenue Generating
Concurrence(s):
The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval
District(s): Districtwide
20-0188
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities and Fleet Maintenance
Vendor: Black Dog Petroleum, LLC, Lyons, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase this contract
Good(s) or Service(s): Diesel and Unleaded Fuel
Original Contract Period: 4/1/2018 - 4/30/2019 with two (2) one-year optional renewals; Board approved the first year renewal on 4/23/2019 (5/1/2019 - 4/30/2020)
Proposed Contract Period Extension: 5/1/2020 (retroactive) - 4/30/2021
Total Current Contract Amount Authority: $2,400,000.00
Original Approval: 3/13/2018, $1,200,000.00
Previous Increase(s): 4/23/2019, $1,200,000.00
This Increase Requested: $1,200,000.00
Estimated Fiscal Impact: FY 2020 $800,000.00, FY 2021 $400,000.00
Accounts: Automotive, Operation, and Maintenance 51001.540250
Contract Number(s): 1684-15558 CC (74000003198 FPCC)
Concurrences: The Chief Financial Officer and Chief Attorney have approved this item.
The vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.
Summary: On 4/12/2017, the Cook County Board of Commissioners approved a contract for the purchase and delivery of motor fuel for County-owned vehicles. On 3/21/2019, the Cook County Board of Commissioners approved the exercise of the first of two (2) one-year extension options and a contract increase. On 4/23/2020, the Cook County Board of Commissioners approved the exercise of the second one-year extension option and a contract increase.
On 3/13/2018, the Forest Preserves Board of Commissioners approved the Forest Preserves piggybacking onto the County contract. On 4/23/2019, the Forest Preserves Board of Commissioners approved the Forest Preserves exercise of the first of two (2) one-year extension options and a contract increase. The Forest Preserves would now like to exercise the second of two (2) one-year extension options and to increase contract amount.
The Forest Preserves intends to solicit new proposals in FY2020.
20-0189
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT
Department(s): Department of Planning and Development
Vendor: Christopher B. Burke Engineering, Ltd., Rosemont, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Professional engineering services for design and construction management of various transportation improvements and related ADA, stormwater and pedestrian safety improvements.
Contract Value: $2,000,000.00
Contract period: 5/19/2020 - 12/31/2025
Estimated Fiscal Impact: FY2020 $410,000.00; FY2021 $740,000.00. Future year projections will be submitted to the Cook County Department of Transportation & Highways for approval.
Accounts: Professional Services 51009.520830, 51027.520830, 51028.520830, 51029.520830, 51051.520830, 51056.520830, 51057.520830, 51058.520835 and future C&D accounts
Contract Number(s): Contract #74000007780 issued under Request for Qualifications 19-80-67
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.
District(s): Districtwide
Summary: The proposed contract involves engineering design and construction management services for certain transportation-related capital projects funded primarily by the transfer of up to $25 million in motor fuel tax (MFT) funds over the next five (5) to six (6) years through an Intergovernmental Agreement with the Cook County Department of Transportation & Highways (“CCDOTH”) approved by the Forest Preserves Board of Commissioners on 2/25/2020 (Item 20-0007). The proposed consultant scope would include design and/or construction management for approximately sixty-two (62) access roads with parking areas and several miles of paved trails, related ADA improvements, stormwater drainage and pedestrian safety improvements. Some improvements that are not eligible for MFT grant funds would be funded through other Forest Preserves capital funds.
Christopher B. Burke Engineering, Ltd. was chosen by a selection committee, staff of the Department of Planning and Development, in response to a qualification-based selection process (RFQ 19-80-67Q). Eighteen (18) firms submitted qualifications in response to the RFQ.
20-0205
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED GRANT AWARD
Department: Department of Resource Management
Grantee: Forest Preserves of Cook County (the “Forest Preserves”)
Grantor: The Nature Conservancy ("TNC") via the National Fish and Wildlife Foundation (“NFWF”)
Request: Authorization to accept grant
Purpose: To restore and enhance 350 acres of habitat at Burnham Prairie and the Sand Ridge Nature Preserve complex, with partial funding from a TNC-NFWF Sustain Our Great Lakes Program grant of $160,000.00.
Grant Amount: $160,000.00
Grant Period: Date of Execution - 1/31/2022
Fiscal Impact: Not to exceed $200,000.00 in direct match
Accounts: Professional Services 51058.520830, 51051.520830, 51028.520830 and all future Professional Services; Special or Co-op Programs 51058.521313, 51051.521313, 51028.521313 and all future Special or Co-op Programs; Grant and Mitigation 51010.521444
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 4
Summary: The Forest Preserves has been sub-awarded funds from The Nature Conservancy via the National Fish and Wildlife Foundation’s Save Our Great Lakes Program in support of habitat restoration at Burnham Prairie and the Sand Ridge complex in the Calumet region.
Burnham Prairie, located in the Village of Burnham, contains sand prairie, sedge meadow, and emergent wetlands that provide valuable habitat for marsh birds. The Sand Ridge complex in Calumet City consists of habitat collectively composing the second largest globally rare dune-and-swale remnant in Illinois. Both sites have been the recipients of significant investments in restoration over the past decade.
Restoration activities will include invasive species control across 50 acres at Burnham Prairie, and 300 acres at Sand Ridge Nature Preserve. The primary targets are invasive brush and wetland species such as purple loosestrife and reed-canary grass. This project will bolster previous restoration efforts at these sites to ensure their long term ecological integrity and expand high-quality habitat by preventing the spread of invasive species that threaten to re-invade recovering areas.
The grant sub-award requires the execution of a subrecipient agreement with TNC. Final agreement is subject to legal review and approval.
Total project costs are $360,000.00, of which the Forest Preserves are providing an amount not to exceed $200,000.00 in direct match.
20-0190
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Department of Finance and Administration
Request: Refer to Contract Compliance Committee
Report Title: Forest Preserves of Cook County Annual Business Diversity Report FY 2019
Report Period: 1/1/2019 - 12/31/2019
Summary: In July 2012, state legislation authorized the Forest Preserves of Cook County (the “Forest Preserves”) to establish provisions to address the underuse of minority and women-owned businesses with respect to procurement contracts. An ordinance establishing the program’s parameters and guidelines was passed by the Forest Preserves of Cook County Board of Commissioners in September 2012. This initiative is significantly benefitting the residents of Cook County by increasing the pool of qualified minority and women-owned businesses that have the opportunity to be selected for contracts awarded by the Forest Preserves each year.
To remedy historic inequity and to facilitate greater inclusion, the Forest Preserves established aspirational contract goals for the participation of minority and women-owned as set forth under the ordinances that comprise the Forest Preserve District of Cook County Municipal Code.
The Minority and Women-Owned Businesses program accomplishments in FY 2019 include awarded contracts achieved 41% minority and women-owned businesses participation; and 43% of contract payments were made to minority and women-owned businesses either as prime contractors or sub-contractors.
The Forest Preserves participated in sixteen (16) outreach and workshop conferences, many in collaboration with various government entities. Also, in 2019, the Forest Preserves, in collaboration with Cook County provided monthly workshops to Minority and Women-Owned Businesses on how to do business with the government.
20-0210
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Procurement and Disbursements Report
Report Period: 3/1/2020 - 3/31/2020
Summary: Submitting the Procurement and Disbursements Report for the period of March 2020. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.
20-0211
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Approved Items per Executive Order 2020-4
Report Period: 4/1/2020 - 5/1/2020
Summary: Pursuant to Executive Order 2020-4 dated March 20, 2020, the Forest Preserves of Cook County was granted limited authority to proceed without board approval for certain essential procurements, grant authorizations, and invoice payment and processing. The report includes items that were approved by the Forest Preserves of Cook County via Executive Order 2020-4.
20-0212
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expenditures
Report Period: 1/1/2020 - 3/31/2020
Summary: Detailed Fund Analysis of Revenue and Expenditures for March 2020.
20-0216
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Departments of Legal and Finance
Request: Receive and File
Report Title: Workers’ Compensation Report - March 2020
Report Period: 3/1/2020 - 3/31/2020
Summary: Per Board Resolution 19-0509 (12/17/2019), the Forest Preserves of Cook County Legal and Finance Departments are submitting Workers’ Compensation Claim Payments for the month of March 2020.
20-0213
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Department of Resource Management
Request: Authorization to add the McHenry County Conservation District to a Partnership Agreement for cooperative restoration and management of natural areas within the Barrington Greenway Initiative ("BGI"), a region of the Flint Creek Watershed which includes the following properties owned by the Forest Preserves of Cook County (the “Forest Preserves”): Crabtree Forest Preserve, Beverly Lake, Penny Road Pond, Spring Lake Forest Preserve, and Spring Lake Nature Preserve.
Item Number: 19-0401
Original Text of Item: PROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with the Lake County Forest Preserve District, Libertyville, Illinois; Citizens for Conservation, Barrington, Illinois; Friends of the Forest Preserves, Chicago, Illinois; the Bobolink Foundation, Chicago, Illinois; the McHenry County Conservation District, Woodstock, Illinois; and Great Lakes Audubon Great Lakes, Chicago, Illinois.
Reason: Cooperative restoration and management of natural areas within the Barrington Greenway Initiative (“BGI”), a region of the Flint Creek Watershed which includes the following properties owned by the Forest Preserves of Cook County: Crabtree Forest Preserve, Beverly Lake, Penny Road Pond, Spring Lake Forest Preserve, and Spring Lake Nature Preserve.
Through this agreement, the partners may share and exchange resources and information to improve management practices, and work jointly to secure grant funds and implement common management objectives. This may involve collaboration on common ecological management activities for the protection and management of the BGI, including fire management, invasive plant control, wildlife conservation and nuisance wildlife management activities. Additionally, the partners may be able to share information on land management techniques and effectiveness, as well as research and monitoring data relevant to conservation threats.
By adopting a multi-agency collaborative approach, the partners intend to achieve a positive ecological impact on the BGI ecosystem that is more efficient and cost effective than what they could achieve working individually.
Contract period: The agreement shall remain perpetual at the discretion of the General Superintendent, so long as a minimum of two (2) parties are participating. Any party shall have the right to withdraw from the agreement by giving thirty (30) days written notice.
Fiscal Impact: None
Account(s): N/A
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 15
20-0220
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities and Fleet Maintenance
Vendor: Osby Water Systems, Hebron, Indiana
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase this contract.
Good(s) or Service(s): Servicing Water Filtration Systems
Original Contract Period: 5/1/2019 - 4/30/2020
Proposed Contract Period Extension: 5/1/2020 (retroactive) - 12/31/2020
Total Current Contract Amount Authority: $24,050.00
Original Approval: 4/11/2019, $24,050.00
Previous Increase(s): N/A
This Increase Requested: $16,033.00
Estimated Fiscal Impact: FY 2020 $16,033.00
Accounts: Professional Services 51001.520840
Contract Number(s): #74000005865 issued under project #19-P&D-13
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Minority- and Women-owned Business Enterprise Ordinance establishes that MWBE participation goals are not applicable due to the contract value per year is at $25K or under threshold.
Summary: In 2019, the Forest Preserves issued an RFP for servicing of water filtration systems. Osby Water Systems was awarded the contract pursuant to the RFP. The Forest Preserves is requesting to increase and extend this contract to allow for service through year-end at Camp Bullfrog, Maple Lake Boathouse, Swallow Cliff Warming Shelter, and Camp Shabbona. The Forest Preserves intends to go out for bid again for this service by year-end.
20-0229
JOURNAL OF PROCEEDINGS
SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on Feb 25, 2020.
20-0230
JOURNAL OF PROCEEDINGS
SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on April 23,2020.
20-0127
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED CALENDAR OF EVENTS
Department: Department of Conservation and Experiential Programming
Request: Receive and File
Summary: Please see the Forest Preserves of Cook County’s website, fpdcc.com/events, for a current list of upcoming events and activities.
20-0166
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED DISBURSEMENT
Department(s): Department of Conservation and Experiential Programming
Action: Authorization to disburse payment
Payee: Swim Chicago Southland, Bridgeview, Illinois
Good(s) or Service(s): Management and operations associated with the three (3) Aquatic Centers.
Fiscal Impact: $665,722.00
Accounts: Professional Services 51001.520840
Contract Number(s): 16-35-01
District(s): 4, 9, 10, 16
Summary: Due to Covid-19 the Aquatic Centers will not open Memorial Day weekend and the Forest Preserves of Cook County is continuing to assess if and how the Aquatic Centers could be opened later in the summer 2020 season. If they do open, this allows for payment of expenses for managing the three (3) Aquatic Centers for the through Labor Day weekend, unless extended due to weather conditions. Payments will be based upon working capital needs, invoices, and backup documentation submitted by Swim Chicago Southland for the management and operations including staffing, supplies and concession items for the Aquatic Centers, pursuant to the Aquatic Center Management Contract approved by the Forest Preserves of Cook County Board of Commissioners on 3/22/2016, and extended on 10/16/2018 and again on 6/25/2019.
20-0227
Presented by: ARNOLD RANDALL, General Superintendent
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)
Finance Subcommittee Meeting on Workers’ Compensation -April 21, 2020 (Approved done through Executive Order 2020-4.)
Workers’ Compensation Claims approved Fiscal Year 2020 to present: $101,824.97
Workers’ Compensation Claims to Be Approved: $15,500.00
20-0226
Presented by: ARNOLD RANDALL, General Superintendent
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - April 21, 2020 (Approval done through Executive Order 2020-4.)
Proposed Settlements Approved Fiscal Year 2020 to Present: $215,082.87
Proposed Settlements to Be Approved: $15,000.00
Legal Fees Approved Fiscal Year 2020 to Present: $249,863.88
Legal Fees for 04/21/2020 to Be Approved: $71,283.36
https://fpdcc.legistar.com/MeetingDetail.aspx?ID=763728&GUID=5277FE6A-2FC8-4BCB-BFA9-689E6F73A9B7&Options
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