Metropolitan Water Reclamation District of Chicago Committee of the Whole met Thursday, Feb. 16.
100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611
Here are the minutes as provided by the committee:
District of Greater Chicago
Meeting Minutes
Committee of the Whole
Chairman of Finance Frank Avila, Commissioner Timothy Bradford, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
Thursday, February 16, 2017 10:35 AM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at
11:00 a.m.
Roll Call
Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Rosina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Present: 9 -
Finance Committee
Authorization
1 17-0190 Authority to add Project 17-903-41, Elevator Improvements at the Mainstream Pumping Station, to the Capital Improvements Bond Fund, estimated cost of the project is $245,000.00.
Recommended
Procurement Committee
Report
2 17-0143 Report on advertisement of Request for Proposal 17-RFP-18 Post-Offer Physical Assessments, estimated cost $21,500.00, Account
101-25000-612260, Requisition 1455230
Recommended
3 17-0152 Report on advertisement of Request for Proposal 17-RFP-22, Hosted Software Solution Used to Produce the Comprehensive Annual Financial Report and Budget Book, estimated cost $125,000.00 for a two-year period, Account 201-50000-612430, Requisition 1456485
Recommended
4 17-0172 Report on rejection of bids for Contract 17-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $77,500.00
Recommended
5 17-0174 Report of bid opening of Tuesday, January 31, 2017
Recommended
6 17-0175 Report of bid opening of Tuesday, February 7, 2017
Recommended
Authorization
7 17-0096 Authorization to exercise the option to extend the agreement with Ace Coffee Bar Inc. for Contract 14-RFP-01 (Re-Bid) to Provide Vending Machines at various locations for an additional Thirty-Six (36) Month Period. (Deferred from the February 2, 2017 Board Meeting)
Recommended
8 17-0130 Authorization for payment to JULIE Inc., for participation in underground project coordination, in an amount not to exceed $46,109.84, Account 101-50000-612430
Recommended
9 17-0157 Authorization to accept initial annual rental bid for Contract 16-366-12 (Re-Bid) Proposal to Lease for 39-years portions of the ground floor and outdoor plaza consisting of approximately 10,751 sq. ft. of the 101-111 East Erie Street building in Chicago, Illinois, from GIC 101 Erie LLC in the amount of $60,000.00
Recommended
10 17-0181 Authorization to amend Board Order of November 17, 2016, regarding issue purchase order and enter into an agreement with Aerico Inc. for maintenance services for APC equipment, Agenda Item No. 16, File No. 16-1167
Recommended
Authority to Advertise
11 17-0154
Authority to advertise Contract 17-689-11, Test and Repair Underground Storage Tanks at Various Locations, estimated cost $121,100.00, Accounts 101-67000/68000/69000-612240/612490/623070/ 623270, Requisitions 1456934, 1456939, 1456943, 1456946, and 1456947
Recommended
12 17-0176 Authority to advertise Contract 17-053-11 Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, estimated cost $40,000.00, Account 101-20000-623070
Recommended
Issue Purchase Order
13 17-0141 Issue purchase order to Chen, Garner & Stevens Partners, LLC (dab Eureka Water Probes), to Furnish and Deliver water quality meters and accessories, in an amount not to exceed $49,612.24, Account 101-16000- 634970, Requisition 1450835
Recommended
14 17-0145 Issue purchase order and enter into an agreement with Thermo LabSystems, Inc. (dba ThermoFisher Scientific) to provide a five-day on-site Laboratory Information Management System training on the SampleManager Laboratory Information Management System for the Monitoring and Research Department laboratories, in an amount not to exceed $19,000.00, Account 101-16000-601100, Requisition 1455237
Recommended
15 17-0161 Issue purchase order for Contract 16-612-22 (Re-Bid), Furnish and Deliver Bio-P Control Equipment, to Gasvoda and Associates Inc., in an amount not to exceed $140,000.00, Account 201-50000-645650, Requisition 1439242
Recommended
16 17-0186 Issue purchase orders to Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, for a two-year period, in an amount not to exceed $160,000.00, Accounts 101-66000, 67000, 68000,
69000-623270
Recommended
Award Contract
17 17-0163 Authority to award Contract 17-646-51, Small Streams Maintenance in Cook County, Illinois, Group A to J & L Contractors Inc., in an amount not to exceed $2,947,875.00, and Group B to Thornton Equipment Services Inc., in an amount not to exceed $1,848,940.00, Account 501-50000-612620, Requisition 1430448
Recommended
18 17-0171 Authority to award Contract 17-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to JC Licht, LLC, in an amount not to exceed $43,519.75, Account 101-20000-623190
Recommended
19 17-0177 Authority to award Contract 17-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, to Elam Private Detective Inc., in an amount not to exceed $162,651.50, Account 101-66000-612490, Requisition 1431171
Recommended
Increase Purchase Order/Change Order
20 17-0144 Authority to increase Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company Inc. in an amount of $300,000.00, from an amount of $5,578,167.09, to an amount not to exceed $5,878,167.09, Account 201-50000-645750, Purchase Order 4000018
Recommended
21 17-0158 Authority to increase purchase order and exercise an option to extend agreement for one year with West Publishing Corporation for on-line legal research and subscriptions to various legal publications for a three year period, in an amount not to exceed $76,660.00 from an amount of $230,108.18, to an amount not to exceed $306,768.18, Accounts 101-30000-612490, 623720,
Purchase Order 3080583
Recommended
Engineering Committee
Report
22 17-0169 Report on change orders authorized and approved by the Director of Engineering during the month of January 2017
Authorization
23 17-0168 Authorization to negotiate an Intergovernmental Agreement with the Chicago Park District for a project to remove the North Branch Dam and stabilize banks along the North Branch Chicago River and the North Shore Channel from Lawrence Avenue to Peterson Avenue (16-IGA-22)
Recommended
Judiciary Committee
Authorization
24 17-0166 Authority to settle the Illinois Workers’ Compensation Claims of Dale Polak vs. MWRDGC, Cases 12 WC 19556, 12 WC 19561 in the sum of $67,107.97, Account 901-30000-601090
Recommended
Maintenance & Operations Committee
Report
25 17-0153 Report on change orders authorized and approved by the Director of Maintenance and Operations during the months of December 2016 and January 2017.
Recommended
Monitoring & Research Committee
Authorization
26 17-0182 Authorization for payment to Marquette University for annual membership in the National Science Foundation Industry/University Cooperative Research Center for Water Equipment and Policy, in an amount not to exceed
$50,000.00, Account 101-15000-612280
Recommended
Public Information & Education Committee
Authorization
27 17-0191 Authorization to allow participation in 2017 parades
Recommended
Real Estate Development Committee
Authorization
28 17-0139 Authority to issue a 5-year permit to the City of Des Plaines to continue to maintain a “Welcome to the City of Des Plaines” sign located at the southeast corner of Oakton Street and Elmhurst Road on the site of the District’s James C. Kirie Water Reclamation Plant, in Des Plaines, Illinois. Consideration shall be a nominal fee of $10.00
Recommended
29 17-0140 Authority to issue a 5-year permit to the US Army Corps of Engineers to use the access road and boat ramp located on an approximately 50' x 8' area of District Main Chanel Parcel 15.05 in Lockport, Will County, Illinois, to launch and retrieve boats. Consideration shall be a nominal fee of $10.00
Recommended
Stormwater Management Committee
Report
30 17-0170 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance (As Revised)
Recommended
Authorization
31 17-0173 Authority to enter into a Feasibility Cost Sharing Agreement with the Department of the Army, represented by the United States Army Corps of Engineers (Corps) for the McCook Levee, and to make payment in an amount not to exceed $250,000.00, Account 401-50000-645630
Recommended
Miscellaneous & New Business
Memorial Resolution
32 17-0138 MEMORIAL RESOLUTION sponsored by the Board of Commissioners extending sympathy and condolences to the family of Kenneth Ray Harris
Recommended
Resolution
33 17-0184 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
34 17-0185 RESOLUTION sponsored by the Board of Commissioners to comply with the Local Government Travel Expense Control Act )"ADOPTED AS AMENDED,
REFER TO FILE ID#17-0185A"
A motion was made by Frank Avila, seconded by Timothy Bradford, that this Resolution be Recommended. The motion carried by the following roll call vote:
Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina
Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
9 -
35 17-0189 RESOLUTION sponsored by the Board of Commissioners recognizing National Engineers Week
A motion was made by Frank Avila, seconded by Kari K. Steele, that this
Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
36 17-0192 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring William Beavers
Recommended
37 17-0193 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring the Honorable Timothy Evans
Recommended
38 17-0194 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring William Henry
Recommended
39 17-0195 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Cliff Kelley
Recommended
40 17-0196 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Mercedes Mallette
Recommended
41 17-0197 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Fred Rice
Recommended
42 17-0198 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Robert Shaw
Recommended
43 17-0199 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Allan Streeter
Recommended
44 17-0200 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Wallace Davis, Jr.
Recommended
45 17-0201 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring William Garth
Recommended
46 17-0202 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Marian Humes
Recommended
47 17-0203 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Tyrone Kenner
Recommended
48 17-0204 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Martin J. Oberman
Recommended
49 17-0205 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Congressman Bobby Rush
Recommended
50 17-0206 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Niles Sherman
Recommended
51 17-0207 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Dr. Conrad Worrill
Recommended
52 17-0208 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring David Orr
Recommended
53 17-0209 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Eugene Sawyer
Recommended
54 17-0210 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Ed Smith
Recommended
55 17-0211 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Congressman Danny K. Davis
Recommended
56 17-0212 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Rev. John C. Hatchett
Recommended
57 17-0213 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Perry Hutchinson
Recommended
58 17-0214 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2017 as Black History Month and honoring Anna Langford
Recommended
Approval of the Consent Agenda with the exception of Items: 33, 34, and 35
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Timothy Bradford, seconded by Kari K. Steele. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Executive Session
None
Adjournment
The Committee of the Whole meeting of February 16, 2017 was adjourned at
11:05 a.m.
Jacqueline Torres
Clerk
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