Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met November 2.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, concerned citizen, addressed the Board.
Recess and Convene as Committee of the Whole:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At noon President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Authorization
1 17-1147 Authority to Approve Travel Expenses for Members of the Board of Commissioners, in the estimated amount of $801.00, Accounts 101-11000-612010 and 101-11000-612030
A motion was made by Timothy Bradford, seconded by Frank Avila, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee:
Report
2 17-1146 Report of bid opening of Tuesday, October 24, 2017
Published and Filed
3 17-1148 Report on rejection of bids for Contract 17-604-12 (Re-Bid), Furnish and Deliver Air Handling Coils to Various Locations, Groups A and B, estimated total cost $110,485.00
Published and Filed
Authorization
4 17-1121 Authorization to exercise an option to extend and amend agreement with CPower, for Contract 14-RFP-35 Energy Curtailment Services, for 2018-19
Approved
5 17-1122 Authorization to exercise an option to extend and amend agreement with Blue Delta Energy, LLC, for Contract 15-RFP-25 (Re-bid) Environmental Attributes Service Provider, for 2018, on a percentage retention structure of 90% for the District and 10% for Blue Delta.
Approved
Authority to Advertise:
6 17-1115 Authority to advertise Contract 17-483-11 to Provide Co-location Services for District Infrastructure, estimated cost $360,000.00, Account 101-27000-612210, Requisition 1460676
Approved
7 17-1120 Authority to advertise Contract 18-676-11 Pest, Rodent, Termite and Animal Control at Various Service Areas, estimated cost $160,400.00, Accounts 101-15000/69000-612370/612390/612420, Requisitions 1474791 and 1477418
Approved
Issue Purchase Order:
8 17-1076 Issue purchase order to Governmentjobs.com Inc. for Annual Maintenance and Support of the AMS 5 Enterprise Software (Sigma 5), in an amount not to exceed $14,101.50, Account 101-27000-612820, Requisition 1469602
Approved
9 17-1111 Issue purchase order and enter into an agreement with Aerico Inc. for maintenance services for APC equipment, in an amount not to exceed $66,554.90, Account 101-27000-612810, Requisition 1477215
Approved
10 17-1112 Issue purchase order to SHI International Corporation to Furnish and Deliver Adobe Acrobat Pro Software Licenses and License Renewal, in an amount not to exceed $18,408.00, Accounts 101-27000-612820, 623800, Requisition 1468503
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Abstain: 1 - Debra Shore 11 17-1113 Issue purchase order and enter into an agreement with HP Inc. for the purchase of new and replacement computer hardware and replacement toner, in an amount not to exceed $364,200.00, Accounts 101-27000-623810, 623520, Requisition 1477214
Approved
12 17-1114 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco FirePower Services and SmartNet Support for Cisco ASA Firewalls, in an amount not to exceed $34,647.10, Account 101-27000-612840, Requisition 1477204
Approved
13 17-1116 Issue purchase order to Computerized Facility Integration LLC, to Furnish and Deliver IBM TRIRIGA Annual Software Maintenance Renewal, in an amount not to exceed $30,301.20 Account 101-27000-612820, Requisition 1476767
Approved
14 17-1119 Issue purchase order to CommVault Systems Inc. for maintenance renewal and software for CommVault’s Backup Software and Premier Maintenance Package, in an amount not to exceed $170,674.21, Accounts 101-27000-612820, 612430, Requisition 1477414, 1472031
Approved
15 17-1133 Issue purchase order for Contract 17-425-12 (Re-Bid), Furnish and Deliver Paper to Various Locations for a Thirty-Six (36) Month Period, to Veritiv Operating Company, in an amount not to exceed $174,617.08, Account 101-15000-623520, Requisition 1465252
Approved
16 17-1135 Issue purchase order for Contract 17-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Pomp’s Tire Service Inc., in an amount not to exceed $82,780.48, Account 101-66000-623250, Requisition 1459145
Approved
2, 2017 17 17-1149 Issue purchase order for Contract 16-608-23 (Re-Bid), Furnish and Deliver Concrete Erosion Control Block Mats to SEPA 4, to Motz Enterprises Inc., in an amount not to exceed $68,000.00, Account 201-50000-645600, Requisition 1430718
Approved
18 17-1150 Issue purchase order for Contract 17-712-21, Furnish and Deliver Two Submersible Pumps to O’Brien Water Reclamation Plant, to Flow-Technics Inc., in an amount not to exceed $28,155.00, Account 201-50000-645600, Requisition 1469141
Approved
Award Contract:
19 17-1134 Authority to award Contract 14-263-3F, Melvina Ditch Reservoir Improvements, to F.H. Paschen, S.N. Nielsen & Associates LLC, in an amount not to exceed $14,245,000.00, plus a five (5) percent allowance for change orders in an amount of $712,250.00, for a total amount not to exceed $14,957,250.00, Account 401-50000-645620, Requisition 1461610
Approved
20 17-1136 Authority to award Contract 17-055-11, Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, to FBM Galaxy Inc., in a total amount not to exceed $26,255.33, Account 101-20000-623170
Approved
21 17-1137 Authority to award Contract 17-705-21, Rehabilitate One Raw Sewage Pump Rotating Assembly at the O’Brien Water Reclamation Plant, to Xylem Water Solutions U.S.A. Inc., in an amount not to exceed $178,300.00, Account 201-50000-645600, Requisition 1456115
Approved
Increase Purchase Order/Change Order:
22 17-1117 Authority to increase purchase order with Forward Space, LLC for stand-up desks in an amount of $8,000.000 from an amount of $24,999.00 to an amount not to exceed $32,999.00, Account 101-25000-623520, Purchase Order 8008785
Approved
23 17-1156 Authority to increase Contract 15-711-22, Process Control Building Restoration at the O’Brien Water Reclamation Plant, to Dardon’s Roofing Ltd, in an amount of $18,300.00 from an amount of $483,895.00 to an amount not to exceed $502,195.00, Account 201-50000-645690, Purchase Order 5001559
Attachments:
15-711-22.pdf Approved
Budget & Employment Committee:
Report
24 17-1138 Report on Budgetary Revenues and Expenditures for the third quarter of 2017, ended September 30, 2017
Published and Filed
Industrial Waste & Water Pollution Committee:
Report
25 17-1142 Report on Public Notification of Significant Industrial Users Having Exemplary Compliance Records and Industrial Users Significantly Violating Pretreatment Standards or Other Requirements
Published and Filed
Judiciary Committee:
Authorization
26 17-1131 Authority to settle the Workers’ Compensation Claims of Daniel Feeney vs. MWRDGC, Cases 12 WC 13992 and 12 WC 28718 Illinois Workers’ Compensation Commission, in the sum of $400,000.00, Account 901-30000-601090
A motion was made by Timothy Bradford, seconded by Debra Shore, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele
Present: 2 - David J. Walsh, Mariyana T. Spyropoulos
Labor & Industrial Relations Committee
Authorization
27 17-1140 Authority to Approve the Agreement Between the Metropolitan Water Reclamation District of Greater Chicago and The Building Trades Coalition and Chicago Regional Council of Carpenters
Approved
Maintenance & Operations Committee:
Authorization
28 17-1125 Authorization to enter into an Intergovernmental Agreement with the City of Chicago Department of Streets and Sanitation to accept woodchips at the Harlem Avenue and Calumet Solids Management Areas to facilitate biosolids composting operations
Approved
Monitoring & Research Committee:
Authorization
29 17-1109 Authorization to extend the term of the Memorandum of Understanding with Aarhus Vand A/S of Denmark for Engaging in a Knowledge Exchange Program
Deleted by the Executive Director
Real Estate Development Committee:
Authorization
30 17-1144 Authority to commence statutory procedures to lease approximately 2.5 acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion)
31 17-1145 Authority to amend permit agreement issued to United Parcel Service Inc. on 20.5 acres of District real estate located at the Cal-Sag Channel and Ridgeland Avenue in Alsip, Illinois and known as the Ridgeland Avenue Drying Facilities; Cal-Sag Channel Parcel 10.04 (eastern portion) for storing and parking trucks and trailers, to add 4+/- acres to the permit premises for the period of November 2, 2017, to January 31, 2018. Consideration shall be $827,000.00
Approved
Stormwater Management Committee:
Report
32 17-1139 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Published and Filed
Authorization
33 17-1143 Authority to negotiate intergovernmental agreements to assist various local municipalities and other governmental organizations with Green Infrastructure projects
Approved
Approval of the Consent Agenda with the exception of Items: 1, 10, 26, 29, and 34
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Miscellaneous and New Business:
Resolution
34 17-1141 Resolution sponsored by the Board of Commissioners congratulating employees who retired in the last year
Deleted by the Executive Director
Meeting Summary:
Speakers-
None
Summary of Requests-
Inudstrial Waste and Water Pollution Item #25
1. Josina Morita requested a report on violators from previous years
2. Frank Avila requested situations that result in a plant shutdown be included in the list 3. Mariyana T. Spyropoulos requested an update on the oil spill in Bubbly Creek
Stormwater Management Item #33
1. Mariyana T. Spyropoulos requested a detailed report on the project
2. Kari K. Steele requested a list of the parks that will participate in the project
Study Session-
None
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for November 16, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: November 3, 2017 Date all agenda items are due to the Executive Director: 1:00 p.m., November 8, 2017
Adjournment:
A motion was made by Timothy Bradford, seconded by Debra Shore, that when the Board Adjourns, it adjourns to meet again on Thursday, November 16, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
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