Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met October 19.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 9 -
Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Timothy Bradford, seconded by Debra Shore, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, concerned citizen, addressed the Board
Recess and Convene as Committee of the Whole:
A motion was made by Debra Shore, seconded by Josina Morita, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 12:00 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report
1 17-1052 Report on Cash Disbursements for the Month of September 2017, in the amount of $32,992,239.07
Published and Filed
2 17-1087 Report on investment inventory statistics at June 30, 2017
Published and Filed
3 17-1088 Report on investment inventory statistics at September 30, 2017
Published and Filed
4 17-1089 Report on investments purchased during June 2017
Published and Filed
5 17-1090 Report on investments purchased during July 2017
Published and Filed
6 17-1091 Report on investments purchased during August 2017
Published and Filed
7 17-1092 Report on investments purchased during September 2017
Published and Filed
8 17-1093 Report on the investment interest income during June 2017
Published and Filed
9 17-1094 Report on the investment interest income during July 2017
Published and Filed
10 17-1095 Report on the investment interest income during August 2017
Published and Filed
11 17-1096 Report on the investment interest income during September 2017
Published and Filed
Authorization:
12 17-1069 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $1,000.00, to Salt Lake City, Utah, to attend the National Association of Clean Water Agencies (NACWA) Fall Strategic Leadership and Board of Director’s Meeting, Account 101-15000-612010, 612030
A motion was made by Timothy Bradford, seconded by David J. Walsh, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh
Present: 1 - Mariyana T. Spyropoulos Procurement Committee
Report
13 17-1050 Report on Advertisement of Request for Proposal 17-RFP-41 IT Project Management and Business Analysis Consulting, estimated cost $80,000.00, Account 101-27000-612430, Requisition 1475900
Published and Filed
14 17-1077 Report of bid opening of Tuesday, October 3, 2017
Published and Filed
15 17-1078 Report of bid opening of Tuesday, October 10, 2017
Published and Filed
16 17-1102 Report on rejection of bids for Contract 17-704-21, Furnish and Deliver an Airlift Blower to the Egan Water Reclamation Plant, estimated cost $100,000.00
Published and Filed
Authorization:
17 17-1054 Authorization to enter into an agreement for Contract 17-RFP-26 Vision Plan Administrator, with Vision Service Plan of Illinois, NFP for a three-year period, effective January 1, 2018 to December 31, 2020, Account 101-25000-601250
Approved
18 17-1068 Authorization for payment to Illinois Association of Wastewater Agencies (IAWA) for 2017/2018 membership dues in the amount of $14,120.00, Account 101-15000-612280
Approved
19 17-1103 Authorization to rescind Board Order to accept initial annual rental bid for Contract 17-360-13 (RE-BID) Proposal to Lease for 10-years on approximately 5.95 acres of District real estate located at 3154 South California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16 from Connelly-GPM Environmental, LLC, in the amount of $118,000.00, Agenda Item No.11, File No. 17-0704
Approved
Authority to Advertise:
20 17-1051 Authority to advertise Contract 18-608-21 Furnish and Deliver Screens, Conveyors, Fine Screens, and Grit Classifier to Various Locations, estimated cost $545,000.00, Account 201-50000-634650, Requisitions 1475484 and 1475485
Approved
21 17-1055 Authority to advertise Contract 18-101-11 Perform Olfactometry Analysis of Odorous Gas Samples, estimated cost $19,900.00, Account 201-50000-612440, Requisition 1469599
Approved
22 17-1056 Authority to advertise Contract 18-105-11 Perform Gas Analysis of Odorous Compounds in Gas Samples, estimated cost $19,120.00, Account 201-50000-612440, Requisition 1469431
Approved
23 17-1057 Authority to advertise Contract 18-617-11 Power Distribution Equipment Inspection and Repair, estimated cost $98,000.00, Accounts 101-67000/68000/69000-612240/612650/623070, Requisitions 1470090, 1469955 and 1469957
Approved
24 17-1058 Authority to advertise Contract 18-605-21 Furnish and Deliver Station Battery Equipment, estimated cost $275,000.00, Account 201-50000-634650, Requisition 1473901
Approved
25 17-1059 Authority to advertise Contract 18-914-21 Furnish and Deliver Reconditioned Circuit Breakers for the Stickney Service Area, estimated cost $200,000.00, Account 201-50000-645600, Requisition 1473900
Approved
26 17-1061 Authority to advertise Contract 17-474-11 Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC, estimated cost $31,050.00, Account 101-27000-612820, Requisition 1469138
Approved
27 17-1107 Authority to advertise Contract 17-366-11 for public tender of bids a 10-year lease on 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16. The minimum initial annual rental bid shall be established at $117,000.00
Approved
Issue Purchase Order
28 17-0993 Issue purchase order and enter into an agreement for Contract 17-RFP-28 Fleet Vehicle Maintenance Management Services for a 36-Month Period, with LeasePlan USA, Inc. in an amount not to exceed $1,251,184.00, Accounts 101-15000-612080 and 612860, Requisition 1461193 (Deferred from the October 5, 2017 Board Meeting)
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, authorizing the Executive Director to Delete this agenda item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
29 17-1048 Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 14-RFP-21R, to provide a one-day training on Team Dynamics for the Finance Department, in a total amount not to exceed $14,275.00, Accounts 101-25000 and 40000-601100, Requisition 1475517
Approved
30 17-1049 Issue purchase order to CDW Government LLC to Furnish and Deliver VMware Software, Support and Subscription, in an amount not to exceed $69,504.00, Account 101-27000-612820, Requisition 1475899
Approved
31 17-1105 Issue purchase order for Contract 17-107-12 (Re-Bid), Furnish and Deliver a Lab-Scale Fermenter, to Solaris Biotech USA, Inc., in an amount not to exceed $35,408.67, Account 201-50000-634990 Requisition 1460689
Approved
32 17-1106 Issue purchase order for Contract 17-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA, to D3W Industries, Inc., in an amount not to exceed $80,985.60, Account 101-66000-623560, Requisition 1463207
Approved
33 17-1108 Issue purchase orders to Gasvoda & Associates, Inc., to Provide Vaughn, YSI, Grundfos, Chicago and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment to Various Locations, in a total amount not to exceed $60,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623270
Approved
Award Contract:
34 17-1079 Authority to award Contract 17-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Group A to Amerisource Industrial Supply Co., in an amount not to exceed $9,714.03, and Groups B and C to Warehouse Direct, Inc., in an amount not to exceed $112,486.27, Account 101-20000-623660.
Approved
35 17-1080 Authority to award Contract 17-030-11, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, Items 1, 22, and 24 to Rilco, Inc., in an amount not to exceed $12,696.00; Items 2, 4, 7, 8, 15, 16, 18, 20, 23, and 29 to Midtown Petroleum Acquisition, LLC, d.b.a. Reladyne, in an amount not to exceed $41,452.40; Items 3 and 5 to Valdes, LLC, in an amount not to exceed $3,755.00; Items 6, 11, 12, 13, 14, 17, and 21 to Feece Oil Company in an amount not to exceed $67,895.96; Items 9 and 26 to Superior Petroleum Products & Fuels, Inc., in an amount not to exceed $15,040.75; and Items 10, 19, 25, 27, 28, and 30 to PetroChoice, LLC, in an amount not to exceed $44,071.13, Account 101-20000-623860
Approved
36 17-1104 Authority to award Contract 17-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Groups A and C to Root Brothers Mfg. & Supply Co., in an amount not to exceed $31,943.56, and Group B to Fairmont Supply Company, in an amount not to exceed $19,353.63 Account 101-20000-623680
Approved
Increase Purchase Order/Change Order:
37 17-1006 Authority to increase Contract 11-195-AP Phosphorus Recovery System, Stickney Water Reclamation Plant, to Black & Veatch Construction, Inc. in an amount of $1,905,939.28, from an amount of $34,905,483.55, to an amount not to exceed $36,811,422.83, Accounts 401-50000-645650 and 201-50000-612430, Purchase Order 5001478 (Deferred from the October 5, 2017 Board Meeting)
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, authorizing the Executive Director to Delete this agenda item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
38 17-1045 Authority to increase purchase order and amend the agreement with RSM US LLP (formerly McGladrey LLP), for Contract 14-RFP-36 ,Professional Auditing Services, in an amount of $268,000.00, from an amount of $503,200.00, to an amount not to exceed $771,200.00, Accounts 101-40000-601170 and P802-11000-798200, Purchase Order 3086839
Approved
39 17-1047 Authority to increase purchase order and amend the agreement with Veritext Corp., for Contract 13-RFP-13, Court Reporting Services, in an amount of $142,000.00, from an amount of $363,388.10, to an amount not to exceed $505,388.10, Accounts 101-25000, 30000, 40000-612250 and 401, 501-50000-612250, Purchase Order 3079514, 3079515, 3079517 and 3079516
Approved
40 17-1062 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $20,345.00, from an amount of $36,253,433.93, to an amount not to exceed $36,273,778.93, Account 401-50000-645600, Purchase Order 5001404
Approved
41 17-1063 Authority to increase Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien Water Reclamation Plant, to Walsh Construction Company II, LLC in an amount of $773,055.05, from an amount of $62,477,915.38, to an amount not to exceed $63,250,970.43, Accounts 901-30000-667220 and 401-50000-645650, Purchase Order 4000005
Approved
42 17-1064 Authority to increase Contract 15-123-3D Safety Railing Around Tanks, Stickney Water Reclamation Plant, to IHC Construction Companies, LLC and F.H. Paschen, S.N. Nielsen & Associates LLC Joint Venture in an amount of $301,634.31, from an amount of $5,271,460.61, to an amount not to exceed $5,573,094.92, Account 401-50000-645650, Purchase Order 4000038
Approved
43 17-1065 Authority to decrease Contract 15-632-11, Furnishing and Delivering Sodium Hypochlorite, to K. A. Steel Chemicals, Inc., in an amount of $1,900,000.00 from an amount of $6,046,542.28 to an amount not to exceed $4,146,542.28, Accounts 101-67000, 68000, 69000-623560, Purchase Order 3086305
Approved
Budget & Employment Committee:
Authorization:
44 17-1100 Authority to transfer 2017 departmental appropriations in the amount of $5,000.00 in the Corporate Fund
Approved
Engineering Committee:
Report
45 17-1071 Report on change orders authorized and approved by the Director of Engineering during the month of September 2017
Published and Filed
Authorization:
46 17-1070 Authority to approve and execute an easement grant from the Chicago Housing Authority for the Tunnel and Reservoir Plan Tunnel and Shafts (Ogden Avenue to Addison, Contract 75-123-2H), consideration shall be a nominal fee of ten dollars ($10.00)
Approved
Judiciary Committee:
Authorization:
47 17-1081 Authority to settle the Workers’ Compensation Claims of Margaret Hruby vs. MWRDGC, Claim 16 WC 19902, Illinois Workers’ Compensation Commission (IWCC), in the sum of $28,866.40, Account 901-30000-601090
Approved
48 17-1082 Authority to settle the Workers’ Compensation Claim of William Hoskins vs. MWRDGC, Claim 16 WC 17923, Illinois Workers’ Compensation Commission (IWCC), in the sum of $30,964.02, Account 901-30000-601090
Approved
49 17-1083 Authority to settle Beaver Oil Company, Inc.’s 2015 User Charge liability in the total amount of $450,792.62, Board Appeal No. 17B-001
Approved
Labor & Industrial Relations Committee:
Authorization:
50 17-1074 Authority to extend until November 2, 2017, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and 1) the Building Trades Coalition; and 2) International Brotherhood of Teamsters, Local 700
Approved
51 17-1075 Authority to extend until November 30, 2017, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and 1) SEIU Local 1, Firemen and Oilers Division; 2) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Instrumentation and Testing); 3) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Operations); 4) International Brotherhood of Electrical Workers, Local Union No. 9 (Motor Vehicle Dispatcher Group); and 5) International Union of Operating Engineers, Local Union No. 399
Approved
Real Estate Development Committee:
Authorization:
52 17-1085 Authority to commence statutory procedures to lease approximately 25 acres of vacant District real estate located between I-294 and LaGrange Road in Willow Springs, Illinois; Main Channel Parcel 31.01
Approved
53 17-1086 Authority to enter into a Utility Relocation Agreement with the South Stickney Sanitary District to relocate an existing water main on parcels of real estate recently acquired by the District as part of the Melvina Ditch Reservoir Improvements Project (Contract 14-263-3F) located north of 87th Street and west of Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal fee of $10.00
Approved
54 17-1098 Authority to issue a six (6) month permit extension to Connelly-GPM, Inc. on approximately 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16. Consideration shall be $97,500.00
Approved
55 17-1099 Authority to grant a 10-year, approximately 90' x 1,964' non-exclusive easement to Waste Management of Illinois, Inc. to continue to use, maintain, operate and repair a roadway along Jeffrey Avenue (extended) between 134th Street and 137th Street in Chicago, Illinois. Consideration shall be an initial annual fee of $15,000.00
Approved
56 17-1101 Consent to an assignment of lease from Ashland LLC to Valvoline Inc. and Valvoline LLC of 0.60 acres of District real estate located along the northwesterly bank of the Main Channel, east of Willow Springs Road, in Willow Springs, Illinois; Main Channel Atlas Parcel 30.05. Consideration shall be a document preparation fee of $5,000.00
Attachments:
Aerial Map.Parcel 30.05.pdf Approved
Stormwater Management Committee:
Authorization:
57 17-1072 Authorization for payment to Commonwealth Edison Company Illinois for a utility relocation fee for Contract 11-186-3F, Addison Creek Reservoir in the Village of Bellwood, in an amount not to exceed $236,553.20, Account 401-50000-612490
Approved
58 17-1073 Authorization for payment to Illinois Bell Telephone Company d/b/a AT&T Illinois for a utility relocation fee for Contract 11-186-3F, Addison Creek Reservoir in the Village of Bellwood, in an amount not to exceed $76,889.10, Account 401-50000-612490
Approved
Approval of the Consent Agenda with the exception of Items: 12, 28, 37, 59, 60, and 61
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Miscellaneous and New Business:
Motion
59 17-1097 Motion to approve dates and time for the Regular Board Meetings of The Metropolitan Water Reclamation District of Greater Chicago to be held in the year 2018
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Resolution
19, 2017 60 17-1084 Resolution sponsored by the Board of Commissioners opposing House Bill 4075 pertaining to creating single member districts for Board of Commissioner positions
A motion was made by Debra Shore, seconded by Kari K. Steele, that this Resolution be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Abstain: 1 - David J. Walsh Ordinance
61 O17-008 Authority to amend the Watershed Management Ordinance
Deleted by the Executive Director
Meeting Summary:
Speakers-
None
Summary of Requests-
Miscellaneous and New Business 1. Debra Shore requested that notification be given when the reversal of the flow into Lake Michigan occurs.
Study Session-
None
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for November 2, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: October 20, 2017 Date all agenda items are due to the Executive Director: 1:00 p.m., October 25, 2017
Adjournment:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, November 2 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
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