Public Building Commission of Chicago met March 13.
Here is the minutes provided by the Commission:
The following Commissioners were present:
Rahm Emanuel
Olga Camargo
Frank M. Clark
James F. Ellis, Jr.
Jose G. Maldonado, Jr.
Toni Preckwinkle
Arnold Randall
Samuel Wm. Sax
Mariyana Spyropoulos - 9
Also present was:
Carina E. Sánchez
X. Alarcon A. Joseph N. Perez
J. Beatty G. Klinzman K. Purcell
G. Blakemore K. LaJeune A. Quathamer
J. Borkman L. Lypson F. Rico
L. Chavez R. McGee K. Robinson
M. DeRuntz J. Macias J. Rodriguez
P. Doyle A. Marti A. Santillan
A. Fredd T. Mendrek J. Senicar
L. Giderof K. Miller K. Sezer
R. Giderof P. Montenegro E. Fisk-Smith
G. Grabowski L. Neal K. Smith
S. Grant K. Newman T. Foucher-Weekley
B. Gundlach E. O’Keefe A. Wiggins
A. Horn J. O’Connor MP. Witry
G. Johnson B. Payne
Following the roll call, a public participation period was conducted pursuant to Section 2.06(g) of the Open Meetings Act. Robert J. McGee, Jr., Kenneth Newman and George Blakemore had previously registered to provide comments under the guidelines established by Resolution No. 7611 approved by the Board of Commissioners on January 11, 2011. Robert J. McGee, Jr. provided comments regarding a subcontract that his company had received on the PBC’s Williams Field House Project and complimented the PBC Team on its competence in providing information about the project and verifying the scope and bid prior to the award and during the pre-construction meeting. Kenneth Newman provided comments regarding his the review of schools and parks in the City of Chicago without track facilities, and the need to provide more athletic facilities to students and residents of the City of Chicago. George Blakemore provided comments regarding the Landmark Commission and the need for leadership among African American officials to obtain more employment and contract opportunities for their constituents.
Next, Chairman presented to the Board of Commissioners for consideration of approval the minutes of the board meeting held on February 13, 2018. The reading of said minutes, which had previously been distributed, was dispensed with and upon motion duly made and seconded, the minutes of the February 13, 2018 board meeting were unanimously approved.
The next item on the agenda was a report by Commissioner Maldonado regarding the Administrative Operations (AO) Committee meeting held on March 1, 2018 which is summarized as follows:
The Executive Director provided a report on bid openings for two projects.
The Chief of Staff reported on the following recommendations:
Task order awards for Material Testing Services as follows:
• GSG Material Testing Inc., a Minority Business Enterprise firm, in the sum of $226,070.00 for the Richard J. Daley College Engineering and Advanced Manufacturing Center Project.
• Design Consulting Engineers, a Minority Business Enterprise firm, in the sum of $34,520.00 for the Ebinger Elementary School Annex Project and $9,000.00 for the Mt. Greenwood Elementary School Annex Project.
• ECS Midwest, LLC in the sum of $6,880.50 for the Jamieson Elementary School Project.
A task order award for Surveyor services to American Surveying & Engineering, a Minority Business Enterprise firm, in the sum of $350.00 for the Whitney Young Library Expansion and Renovation Project.
A task order award for Architect of Record services to Wallin – Gomez Architects, a Minority Business Enterprise firm, in the sum of $2,600.00 for the Columbia Explorers Academy Modular Project.
The Initial Guaranteed Maximum Price (GMP) in the sum of $29,833,118.00 for Design Build services for UJAMAA Power II JV, a Minority Business Enterprise, for the South Side High School Project.
A recommendation to approve amendments to term agreements with the Blueprint Shoppe and Sign-a-Rama, a Minority and Women Business Enterprise firm, for the fabrication and installation of project signs at various locations. The amendments are for time only and extend the term of the agreements through December 31, 2019.
The Chief Development Officer provided a recommendation to approve close-out change orders as follows:
• A change order in the total sum of $26,463.00 to replace wire guards at the rooftop play area, piping to reconnect rain barrels and the addition of electric baseboard heaters in classrooms at the Lincoln Park Elementary School Annex Project.
• A credit in the sum of ($210,832.00) for unused contingency at the Southeast Area Elementary School Project.
• A credit in the sum of ($425,166.82) for unused commission contingency at the Henderson Elementary School Renovation Project.
• A change order in the total sum of $1,749.61 for modifications for the installation of a projector screen and a credit for unused commission contingency at the Thomas Hughes Children’s Library Renovation Project.
The Chief Development Officer also reported on field orders issued on various projects.
The AO Committee accepted the recommendations and reports from the PBC representatives.
A copy of the Task Order Report is attached hereto as Exhibit “A.”
Following consideration of the AO Committee report and upon motion duly made and seconded, the following Resolution was adopted by the Board of Commissioners:
Resolution No. 8438
Be It Resolved by the Board of Commissioners of the Public Building Commission of Chicago that the Executive Director is hereby authorized to approve amendments to professional services agreements as for the projects and services as indicated on the document entitled, “Proposed Amendment Report to the Administrative Operations Committee” and attached to the minutes of this meeting as Exhibit “B”.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
Resolution No. 8439
Be It Resolved by the Board of Commissioners of the Public Building Commission of Chicago that the Executive Director is hereby authorized to issue change orders to the construction contracts for the projects and services as indicated on the document entitled, “Proposed Change Order Report to the Administrative Operations Committee” and attached to the minutes of this meeting as Exhibit “C”.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
The next item on the agenda was consideration of approval of an amendment to the PBC Anti-Harassment Policy to comply with newly enacted state law P.A. 100-0554 ( 5 ILCS 430/70- 5) and require PBC Board Commissioners and PBC staff to complete sexual harassment training. The Executive Director advised the Commissioners that recent legislation requires each unit of government including PBC to adopt policies that prohibit sexual harassment. The policies must include the following: details on how an individual can report an allegation of sexual harassment; prohibitions on retaliation for reporting sexual harassment allegations and the notification of the availability of remedies under the Whistleblower Act and the Human Rights Act; and the consequences for a violation of the sexual harassment policy and for knowingly making a false report of sexual harassment. In addition, the City Council of the City of Chicago passed an ordinance on December 13, 2017 requiring members of boards and committees created by the City Council to complete a sexual harassment training course. The Executive Director then requested approval of an amendment to PBC’s current Anti-Harassment Policy so that it is in full compliance with the State and City sexual harassment guidelines. Thereupon, on motion duly made and seconded, the following resolution was adopted:
Resolution No. 8440
Be It Resolved that the Board of Commissioners of the Public Building Commission hereby approves the amendment of PBC’s Anti- Harassment Policy to include details on how an individual can report an allegation of sexual harassment; prohibitions on retaliation for reporting sexual harassment allegations and the notification of the availability of remedies under the Whistleblower Act and the Human Rights Act; and the consequences for a violation of the sexual harassment policy and for knowingly making a false report of sexual harassment as well as a requirement for PBC’s employees and Board members complete sexual harassment training within the next 120 days, which amendment shall be substantially in the form attached hereto and incorporated herein as Exhibit D.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
The next item on the agenda was a report by the Executive Director regarding regular reports, development status and other matters. She provided a “power point” presentation depicting all of the projects that the PBC has completed from 2011 through 2017. PBC’s total program authority for capital construction projects completed and in development since 2011 exceeds $2.2B in support of PBC’s commitment to provide exceptional public buildings and spaces that foster sustainability within Chicago’s communities. Examples of the diverse projects completed by PBC during 2017 include renovations at Edwards Elementary School and the Thomas Hughes Children’s Library, decommissioning the vacant Anthony Wing at Chicago Vocational Career Academy, and energy retrofit projects for the Metropolitan Water Reclamation District. PBC also helped to improve public safety and increase network capabilities by completing technology and infrastructure improvements on behalf of the City’s Office of Emergency Management and Communications.
Further, the Executive Director advised the Commissioners in her report that more than $40M has been paid to date on 2017 projects: minority business-owned enterprises (MBE) received $16.6M, or approximately 41.53% participation, while women-owned business enterprises (WBE) received $2.9 M or approximately 7.32%, for total MBE and WBE participation of 48.85%. More than $10.4M was earned by 1,037 persons who worked in PBC projects completed in 2017, and many of those employed were residents of the community areas where the projects were constructed. On the Richard Edwards Elementary School project completed in addition to the new annex, 884 workers including 121 community residents earned more than $9.3M in wages and benefits.
During 2017, PBC also renewed partnerships with the Chicago Park District, City Colleges of Chicago and the Chicago Transit Authority for the development of new projects. Also provided to board members was the latest edition of the PBC newsletter, “Constructive News You Can Use”, which provides information regarding PBC’s current and proposed projects. Commissioner Clark commended PBC for its extensive community involvement and outreach efforts, and Chairman Emanuel requested that the Executive Director provide additional information regarding the hiring of community residents on PBC projects at the next board meeting.
At the conclusion of the discussion, the report by the Executive Director was accepted.
Next, the Board of Commissioners was presented with consideration of approval to award Contract No. C1592 to O.C.A. Construction Inc. for the fabrication and installation of a modular building at the Columbia Explorers Academy located at 4520 South Kedzie Avenue which had been deferred at the February 13, 2018 board meeting. Commissioner Preckwinkle noted that extensive information had been provided by CPS staff regarding the need to construct the modular facility including a decline in enrollment and the construction of a magnet school in the vicinity. After discussion, and motion duly made and seconded, the following resolution was adopted:
Resolution No._8441
Whereas, pursuant to bid solicitations from duly pre-qualified Class A general construction firms, the Public Building Commission of Chicago received the following bids for Contract No. 1592, Columbia Explorers Elementary Academy Modular Project located at 4520 South Kedzie Avenue, copies of which bids and contract documents are on file with the Commission:
Bidder Base Bid Award Criteria
O.C.A. Construction Inc. $2,777,000.00 $2,679,805.00
Path Construction Company Inc. $3,137,457.00 $3,015,096.18
F.H. Paschen, S.N. Nielsen & Associates, LLC $3,376,000.00 $3,198,760.00
CCCJV $3,508,149.00 $3,349,117.85
Whereas, the bid of O.C.A. Construction Inc. was the lowest responsible bid meeting the technical specifications received by the Commission for the furnishing and performance of the work; and
Whereas, as a part of its bid proposal, O.C.A. Construction Inc. has advised the Commission that the surety on the performance and payment bond to be supplied in the form set forth in the contract documents will be Employers Mutual Casualty Company, a corporate surety authorized to do business under the laws of the State of Illinois; and
Whereas, the staff of the Commission has recommended that Contract No. 1592 be awarded to O.C.A. Construction Inc. and Employers Mutual Casualty Company, proposed surety on the performance and payment bond, be accepted and approved by the Commission.
Now Therefore Be It Resolved that the Board of Commissioners hereby awards to O.C.A. Construction Inc., Contract No. 1592, Columbia Explorers Elementary Academy Modular Project located at 4520 South Kedzie Avenue, pursuant to the terms thereof for the total contract price of $2,777,000.00 (inclusive of Contingency and Allowances), and authorizes and directs the appropriate officers of the Public Building Commission of Chicago to take such action as may be required or advisable in order to consummate the award and to execute the contract.
Be It Further Resolved that the Public Building Commission of Chicago does hereby approve a payment and performance bond to be supplied in the form set forth in the contract documents comprising Contract No. 1592, subject to the completion and delivery to the Commission of said form of bond by O.C.A. Construction Inc. and Employers Mutual Casual Company in the principal amount of $2,777,000.00 (inclusive of Contingency and Allowances) and the Chairman is hereby authorized and directed to signify approval by the Commission of the fully executed bond.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
The next item on the agenda was consideration of approval of an Undertaking Request from the Board of Education for the Read Dunning School Project located at 4071 North Oak Park Avenue. It was noted by the Executive Director that the Board of Commissioners had approved a Partial Undertaking Request for funding authority in February, 2017 for the sum of $44,000,000.00 for the delivery of the Project. PBC worked collaboratively with CPS to further define the scope and schedule and, following receipt of bids, it was determined that the Total Project Budget should be $71,000,000.00. The Project will consist of the construction of a new 135,000 square foot school and associated site development and the school program will include standard classrooms, science and specialty classrooms, computer labs, administrative and support areas, gymnatorium with stage, kitchen, dining room and music suite. Upon motion duly made and seconded, the following resolution was approved:
Resolution No. 8442
Be It Resolved by the Board of Commissioners of the Public Building Commission that the request from the Chicago Board of Education for the Public Building Commission to approve an undertaking Budget for the Read Dunning School Project located at 4071 North Park Avenue in the sum of $71,000,000.00 is hereby approved.
Be It Further Resolved that the Public Building Commission hereby authorizes and directs the Executive Director and appropriate officials of the Public Building Commission to undertake such actions and to execute, upon approval by Legal Counsel as to form and legality, quit claim deeds and such additional documents as may be necessary and appropriate in order to effectuate this Resolution.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
Next, the Board of Commissioners was presented with consideration of approval to award Contract No. C1591 to K.R. Miller Contractors Inc. for construction of the Read Dunning School located at 4071 North Oak Park Avenue. Five (5) responsive bids were received from duly pre-qualified general contractors deemed eligible to bid as a result of the bid solicitation. Upon motion duly made and seconded, the following resolution was adopted:
Resolution No._8443
Whereas, pursuant to bid solicitations from duly pre-qualified Class A general construction firms, the Public Building Commission of Chicago received the following bids for Contract No. 1591, Read Dunning School located at 4071 North Oak Park Avenue, copies of which bids and contract documents are on file with the Commission:
Bidder Base Bid Award Criteria
K.R. Miller Contractors Inc. $51,137,000.00 $47,797,753.90
Path Construction Company Inc. $51,312,000.00 $49,772,640.00
Henry Bros A.L.L. JV $54,868,754.00 $51,944,249.64
James McHugh Construction Company $55,900,924.00 $53,469,234.00
Tyler Lane Construction Inc. $57,142,007.00 $54,136,337.00
Whereas, the bid of K.R. Miller Contractors Inc. was the lowest responsible bid meeting the technical specifications received by the Commission for the furnishing and performance of the work; and
Whereas, as a part of its bid proposal, K.R. Miller Contractors Inc. has advised the Commission that the surety on the performance and payment bond to be supplied in the form set forth in the contract documents will be Liberty Mutual Insurance Company, a corporate surety authorized to do business under the laws of the State of Illinois; and
Whereas, the staff of the Commission has recommended that Contract No. 1591 be awarded to K.R. Miller Contractors Inc. and Liberty Mutual Insurance Company, proposed surety on the performance and payment bond, be accepted and approved by the Commission.
Now Therefore Be It Resolved that the Board of Commissioners hereby awards to K.R. Miller Contractors Inc., Contract No. 1591, Read Dunning School located at 4071 North Oak Park Avenue, pursuant to the terms thereof for the total contract price of $51,137,000.00 (inclusive of Contingency and Allowances), and authorizes and directs the appropriate officers of the Public Building Commission of Chicago to take such action as may be required or advisable in order to consummate the award and to execute the contract.
Be It Further Resolved that the Public Building Commission of Chicago does hereby approve a payment and performance bond to be supplied in the form set forth in the contract documents comprising Contract No. 1591, subject to the completion and delivery to the Commission of said form of bond by K.R. Miller Contractors Inc. and Liberty Mutual Insurance Company, as surety, in the principal amount of $51,137,000.00 (inclusive of Contingency and Allowances) and the Chairman is hereby authorized and directed to signify approval by the Commission of the fully executed bond.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
Finally, the Board of Commissioners was presented with consideration of approval to award Contract No. C1594 to Blinderman Construction Company Inc. for the rehabilitation of various Chicago Park District facilities. Two (2) responsive bids were received from duly prequalified general contractors deemed eligible to bid as a result of the bid solicitation. Upon motion duly made and seconded, the following resolution was adopted:
Resolution No._8444
Whereas, pursuant to bid solicitations from duly pre-qualified Class A general construction firms, the Public Building Commission of Chicago received the following bids for Contract No. 1594, rehabilitation of various facilities for the Chicago Park District - Group A Project including Austin Town Hall, Lincoln Park Cultural Center, Columbus Park and LaFollette Park, copies of which bids and contract documents are on file with the Commission:
Bidder Base Bid Award Criteria
Blinderman Construction Company Inc.
Austin Town Hall – Total Base + Alt. 1 + Alt. 2 $1,007,415.02 $965,103.59
Lincoln Park – Total Base Only
(including contingency and allowances)
$1,374,025.34 $1,316,316.28
Columbus Park – Total Base + Alt. 1 + Alt. 2 $1,329,261.10 $1,273,432.13
La Follette Park – Total Base + Alt. 1 + Alt. 2 $1,578,311.13 $1,512,022.06
Total Blinderman: $5,289,012.59
F.H. Paschen, S.N. Nielsen & Associates, LLC
Austin Town Hall – Total Base + Alt. 1 + Alt. 2 $1,111,500.00 $1,053,146.25
Lincoln Park – Total Base Only
(including contingency and allowances)
$1,443,000.00 $1,367,242.50
Columbus Park – Total Base + Alt. 1 + Alt. 2 $1,311,000.00 $1,242,172.50
LaFollette Park – Total Base + Alt. 1 + Alt. 2 $1,785,500.00 $1,691,761.25
Total Paschen: $5,651,000.00
Whereas, the bid of Blinderman Construction Company Inc. was the lowest responsible bid meeting the technical specifications received by the Commission for the furnishing and performance of the work; and
Whereas, as a part of its bid proposal, Blinderman Construction Company Inc. has advised the Commission that the surety on the performance and payment bond to be supplied in the form set forth in the contract documents will be Liberty Mutual Insurance Company, a corporate surety authorized to do business under the laws of the State of Illinois; and
Whereas, the staff of the Commission has recommended that Contract No. 1594 be awarded to Blinderman Construction Company Inc. and Liberty Mutual Insurance Company, proposed surety on the performance and payment bond, be accepted and approved by the Commission.
Now Therefore Be It Resolved that the Board of Commissioners hereby awards to Blinderman Construction Company Inc., Contract No. 1594, rehabilitation of various facilities for the Chicago Park District Group A Project including Austin Town Hall, Lincoln Park Cultural Center, Columbus Park and LaFollette Park, pursuant to the terms thereof for the total contract price of $5,289,012.59 (inclusive of Contingency and Allowances), and authorizes and directs the appropriate officers of the Public Building Commission of Chicago to take such action as may be required or advisable in order to consummate the award and to execute the contract.
Be It Further Resolved that the Public Building Commission of Chicago does hereby approve a payment and performance bond to be supplied in the form set forth in the contract documents comprising Contract No. 1594, subject to the completion and delivery to the Commission of said form of bond by Blinderman Construction Company Inc. and Liberty Mutual Insurance Company, as surety, in the principal amount of $5,289,012.59 (inclusive of Contingency and Allowances) and the Chairman is hereby authorized and directed to signify approval by the Commission of the fully executed bond.
Commissioners voting in the affirmative:
Rahm Emanuel, Olga Camargo,
Frank M. Clark, James F. Ellis, Jr.,
Jose G. Maldonado, Jr., Toni Preckwinkle,
Arnold Randall, Samuel Wm. Sax and
Mariyana Spyropoulos – 9
Commissioners voting in the negative:
None
There being no further business to come before the Board, the meeting was adjourned.
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