Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met Sept. 20.
Here is the minutes provided by the Committee:
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:50 a.m.
Roll Call
Present: 8 -
Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita Finance Committee
Report
1 18-0969 Report on Cash Disbursements for the Month of July 2018, in the amount of $32,410,747.48
Attachments:
July 2018 Cash Disbursement Summary Recommended
Procurement Committee
Report
2 18-0941 Report on advertisement of Request for Proposal 18-RFP-21 Psychological Evaluations and Fitness-For-Duty Examinations for Selected Employees, estimated cost $60,000.00, Account 101-25000-612260, Requisition 1501613
Recommended
3 18-0947 Report of bid opening of Tuesday, August 28, 2018
Recommended
4 18-0948 Report of bid opening of Tuesday, September 4, 2018
Recommended
Authorization
5 18-0942 Authorization to accept initial annual rental bid for Contract 18-364-11 Proposal to Lease for ten (10) years, approximately 4.46 acres of District real estate located at 4035 South Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.02 in the amount of $140,000.00
Auhorization to accept intial rental bid for Contract 18-364-11.pdf Attachments:
Recommended
Authority to Advertise
6 18-0933 Authority to advertise Contract 19-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA, estimated cost $50,000.00, Account 101-66000-623560, Requisition 1501135
Recommended
7 18-0949 Authority to advertise Contract 19-045-11 Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, estimated cost $55,000.00, Account 101-20000-612360
Recommended
8 18-0955 Authority to advertise Contract 19-003-11 Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, estimated cost $71,000.00, Account 101-20000-623570
Recommended
Issue Purchase Order
9 18-0920 Issue purchase order and enter into an agreement with Horizon Technology Inc., for preventative maintenance and consumable supplies for the Solid-Phase Oil and Grease Automated Extractor System in the Industrial Waste Analytical Laboratories Division, in an amount not to exceed $62,044.18 Accounts 101-16000-612970, 623570, Requisition 1500705
Recommended
10 18-0925 Issue purchase order and enter into an agreement with Environmental Systems Research Institute Inc. to renew the ESRI Enterprise License Agreement, in an amount not to exceed $1,245,000.00, Account 101-27000-612820, Requisition 1501775
Recommended
11 18-0926 Issue purchase order and enter into an agreement with AT&T Corp., for Point to Point Switched Ethernet Service upgrade at the Mainstream Pumping Station, in an amount not to exceed $15,002.76, Account 101-27000-612430, Requisition 1502113
Recommended
12 18-0928 Issue purchase order to CDW Government LLC, to Furnish and Deliver Symantec Antivirus Licenses and Maintenance, in an amount not to exceed $15,557.00, Account 101-27000-612820, Requisition 1498574
Recommended
13 18-0929 Issue purchase order and enter into an agreement with Skalar Inc. to furnish, deliver, and install a Total Organic Carbon Analyzer with all associated accessories, in an amount not to exceed $39,215.00, Account 101-16000-634970, Requisition 1498595
Recommended
14 18-0938 Issue a purchase order to the DePaul University, pursuant to the Terms of Master Agreement 17-RFP-34, to conduct Comp TIA Security and Certification Prep with Exam Training for 20 employees, in a total amount not to exceed $39,500.00, Account 101-25000-601100 and 101-27000-601100 Requisition 1501344
Recommended
15 18-0939 Issue purchase order to University of Wisconsin, pursuant to the Terms of Master Agreement 17-RFP-34, to conduct NFPA 70E-2018 Arc Flash Prevention and Protection refresher training for approximately 130 employees, in a total amount not to exceed $20,100.00, Account 101-25000-601100, Requisition 1502315
Recommended
16 18-0950 Issue purchase orders to JM Process Systems Inc., to Furnish and Deliver Replacement Parts for the Dewatered Sludge Screw Conveyor at the Egan Water Reclamation Plant, in a total amount not to exceed $62,864.00, Account 101-67000-623270, Requisition 1498573
Recommended
17 18-0951 Issue purchase order and enter into an agreement with J.B. Systems Inc., to Provide District-Wide On-Site Mainsaver Software Training for 80 Employees, for the District’s Computerized Maintenance Management System (CMMS), in an amount not to exceed $14,925.00, Account 101-69000-601100, Requisition 1499762
Recommended
18 18-0958 Issue purchase order to Stevenson Crane Service Inc., to Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 042815-TER, in an amount not to exceed $71,284.20, Account 201-50000-634860, Requisition 1487342
Recommended
19 18-0959 Issue purchase order for Contract 18-117-11, Furnish, Deliver and Install an Automated Biochemical Oxygen Demand System, to Fisher Scientific Company L.L.C., in an amount not to exceed $39,520.74, Account 101-16000-634970, Requisition 1496100
Recommended
20 18-0960 Issue purchase order for Contract 18-804-21, Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, to J&S Power Solutions Inc., in an amount not to exceed $69,388.00, Account 201-50000-634650, Requisition 1497103
Recommended
21 18-0961 Issue purchase order for Contract 18-905-21, Furnish and Deliver a Six-Inch Slurry Gate Hydraulic Submersible Pump to Stickney Water Reclamation Plant, to Xylem Dewatering Solutions Inc., in an amount not to exceed $73,821.00, Account 201-50000-634650, Requisition 1491755
Recommended
22 18-0972 Issue purchase order and enter into an agreement for Contract 17-RFP-28R Fleet Vehicle Maintenance Management Services for a 36-Month Period, with LeasePlan USA Inc. in an amount not to exceed $1,248,984.00, Accounts 101-15000-612080 and 612860, Requisition 1461193
Recommended
Increase Purchase Order/Change Order
23 18-0921 Authority to decrease purchase order for Contract 16-105-12 (Re-Bid), Furnish and Deliver Boat Maintenance, Repairs, Parts and Secured Dockage, to Marine Services Corporation in an amount of $1,600.00, from an amount of $53,104.48, to an amount not to exceed $51,504.48, Accounts 101-16000-612330, 612790 and 623990, Purchase Order 3087864
09-20-18 Attachment CO Log- Marine Services.pdf Attachments:
Recommended
20, 2018 24 18-0930 Authority to decrease purchase order for Contract 06-158-3S Des Plaines
Intercepting Sewer Rehabilitation, SSA to Kenny Construction Company in an amount of $109,832.60, from an amount of $13,875,008.17, to an amount not to exceed $13,765,175.57, and to decrease the related five percent change order allowance in an amount of $25,900.84, from an amount of $25,900.84 to an amount not to exceed $0.00, Account 401-50000-645700, Purchase Order 4000012
Recommended
25 18-0932 Authority to decrease Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL to Paramount Electrical Supply in an amount of $35,588.28 from an amount of $100,000.00 to an amount not to exceed $64,411.72, Account 101-68000-623070, Purchase Order 3100091
Recommended
26 18-0934 Authority to increase Contract 15-632-11, Furnishing and Delivering Sodium Hypochlorite, to K.A. Steel Chemicals Inc., in an amount of $29,827.10, from an amount of $3,304,015.80 to an amount not to exceed $3,333,842.90, Accounts 101-67000/68000/69000-623560, Purchase Order 3086301
Recommended
Budget & Employment Committee
Authorization
27 18-0963 Authority to transfer 2018 departmental appropriations in the amount of $66,100.00 in the Corporate Fund
Recommended
Engineering Committee
Report
18-0953 Report on change orders authorized and approved by the Director of Engineering during the months of July and August 2018
Recommended
Authorization
29 18-0931 Authorization to negotiate Intergovernmental Agreements with the Fox River Water Reclamation District for Phosphorus Removal Struvite Facilities and Liquid Facilities Projects at the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (18-IGA-35 and 18-IGA-36)
Recommended
Judiciary Committee
Authorization
30 18-0944 Authority to settle the Workers’ Compensation Claim of Henry Negoda vs. MWRDGC, Claim 14 WC 33546, Illinois Workers’ Compensation Commission (IWCC), in the sum of $11,424.90, Account 901-30000-601090
Recommended
31 18-0945 Authority to settle the Workers’ Compensation Claim of Tia Schrean vs. MWRDGC, Claim 10 WC 41596, Illinois Workers’ Compensation Commission (IWCC), in the sum of $33,236.00, Account 901-30000-601090
Deferred by David J. Walsh
Maintenance & Operations Committee
Report
32 18-0946 Declaration of an emergency and ratification of execution of contracts to conduct an investigation into and repair damage caused by the August 30, 2018 roof collapse at the Calumet Water Reclamation Plant
Recommended
33 18-0956 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of August 2018
Recommended
Real Estate Development Committee
Authorization
34 18-0943 Consent to an assignment of lease from the Village of Lemont to the Village of Lemont and Lemont Park District as co-tenants with respect to the Village’s 0.97 acre leasehold located at the southwest corner of the District's Lemont Water Reclamation Plant property; Main Channel Parcel 23.11. Consideration shall be a nominal fee of $10.00
Recommended
35 18-0952 Authority to amend lease agreement dated June 16, 2005, between the District and Illinois Marine Towing Inc. on 14.7 acres of District real estate located at 16700 Des Plaines River Road in Lemont, Illinois; Main Channel Parcel 22.02 to allow an additional use of maintaining dockside crew quarters. Consideration shall be a $5,000.00 document preparation fee
Recommended
Stormwater Management Committee
Authorization
36 18-0954 Authority to enter into an Intergovernmental Agreement with and make payment to Leyden Township for the design, construction, operation and maintenance of the Diversey Avenue Drainage Improvements under Phase II of the Stormwater Management Program (18-IGA-29), in an amount not to exceed $350,000.00, Account 501-50000-612400, Requisition 1502284 (18-IGA-29)
Recommended
Approval of the Consent Agenda with the exception of Items: 31 and 37
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Barbara J. McGowan, seconded by Kenneth Dunkin. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Miscellaneous & New Business
Motion
20, 2018 37 18-0922 MOTION to adopt a policy providing parental leave to Commissioners (Deferred from the September 6, 2018 Board Meeting)
A motion was made by Barbara J. McGowan, seconded by David J. Walsh, that this Motion be Deleted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita Executive Session
A motion was made by David J. Walsh, seconded by Barbara J. McGowan, that an executive session be held for the Committee on Judiciary to discuss the minutes of meetings lawfully closed under the Open Meetings Act. Motion carried by roll call 7:1
Adjournment
The Committee of the Whole meeting of September 20, 2018 was adjourned at 11:10 a.m.
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