Lake County Public Works, Planning & Transportation Committee met Jan. 6.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call of Members
4. Addenda to the Agenda
5. Public Comment (Items not on the agenda)
6. Chair's Remarks
7. Unfinished Business
8. New Business
CONSENT AGENDA (Items 8.1 - 8.4)
Approval of Minutes
8.1 21-0046
Minutes for October 21, 2020.
8.2 21-0047
Minutes for November 4, 2020.
DIVISION OF TRANSPORTATION
8.3 21-0008
Ordinance providing for the establishment of an altered speed zone for 25 miles per hour (MPH), currently unposted 35 MPH, on Ivanhoe Lane in Fremont Township.
∙ The speed study was requested by the Fremont Township Highway Commissioner.
∙ The necessary speed studies have been undertaken and an ordinance is required to establish speed zones.
8.4 21-0009
Ordinance providing for the establishment of an altered speed zone for 25 miles per hour (MPH), currently unposted 30 MPH, on Maple Avenue and Park Avenue in Fremont Township.
∙ The speed study was requested by the Fremont Township Highway Commissioner.
∙ The necessary speed studies have been undertaken and an ordinance is required to establish speed zones.
REGULAR AGENDA
DIVISION OF TRANSPORTATION
8.5 21-0010
Joint resolution authorizing a supplemental appropriation of $50,000 of County Bridge Tax funds for the replacement of the Robert McClory Bike Path Bridge over Illinois Route 176 by the Village of Lake Bluff in partnership with Lake County.
∙ The County Board, at its February 12, 2019 meeting, approved an agreement with the Village of Lake Bluff and appropriated $100,000 of County Bridge Tax funds for this improvement.
∙ The Village secured an Illinois Department of Natural Resources grant for the project that will cover up to $87,600, and the remaining costs will be split 50/50 between the Village and the County.
∙ The Village conducted a public bid opening for the project, and the low bid construction amount came in above the engineer’s estimate.
∙ The total cost for engineering and construction of the improvement is now estimated to be $368,266.
∙ A supplemental amount of $50,000 is needed to cover the County’s 50/50 share of the project costs.
∙ This improvement is included in the Transportation Improvement Program and designated as Section 19-00173-16-BR.
8.6 21-0011
Joint resolution authorizing an agreement with DLZ Illinois Inc., Chicago, Illinois, for the 2021 ITS PASSAGE Field Elements Phase II design engineering services, adding approximately 11 Pan Tilt Zoom (PTZ) cameras, two miles of fiber optic cable, three wireless connections, one cellular connection, and connecting six traffic signals to expand the Lake County PASSAGE network along various routes in Lake County at a maximum cost of $74,647.45, and appropriating $90,000 of ¼% Sales Tax for Transportation funds.
∙ A consultant will be utilized to provide these Phase II design engineering services to expand Lake County PASSAGE.
∙ Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. Seq.
∙ The selected firm has a satisfactory past relationship with the Lake County Division of Transportation.
∙ The selected, and recommended, consultant is DLZ Illinois Inc., with a maximum cost of $76,647.45.
∙ This improvement is included in the Transportation Improvement Program, and designated as Section 21-00268-24-TL.
8.7 21-0051
Director’s Report - Transportation.
PUBLIC WORKS
8.8 21-0037
Joint resolution authorizing a contract with Great Lakes Water Resources Group Inc., Joliet, Illinois in the amount of $232,675 for the Oak Terrace Water System Test Well Drilling Project.
∙ The Oak Terrace Water System serves 15 properties through a small pipe network deeded to Lake County Public Works in 1985. The water distribution system is supplied by two wells with below ground storage tanks on small parcels located in front of private residences.
∙ Due to the age of the water system and the inability to construct above ground storage tanks on the existing parcels the existing Oak Terrace Wells will be abandoned and replaced with the existing West Oak Middle School Well and a secondary well that will be constructed on the school site. In addition, new above ground storage tanks will be constructed in the new well house after the new permanent well is drilled.
∙ The project will be completed in two stages. The first stage is drilling test wells for the second well on the West Oak Middle School site. The school district is supportive of the project and an agreement has been drafted and signed. A contractor will drill test wells and determine if the location and productivity meet LCPW’s requirements.
∙ The County received a bid from one contractor for the work to drill the test wells in the amount of $232,675.
∙ Award of this contract is recommended to the lowest and only responsive responsible bidder, Great Lakes Water Resources Inc., in the amount of $232,675.
8.9 21-0038
Ordinance amending Chapter 51: Water and Sewer Rates and Charges of the Lake County Code of Ordinances to amend water and sewer rate and connection fees for certain Lake County systems.
∙ The Rate Ordinance establishes all water and sewer user rates and connection fees for the County’s water and sewer systems and is modified as needed.
∙ This Ordinance modification makes one technical correction to the previously approved metered sewer rate for Fiscal Year (FY) 2021 by removing the 4.3 percent annual escalator to the Northwest Consolidated II charge which shall remain $50.95 for FY 2021 or until such time the Village of Fox Lake elects to change its pass-through rate.
∙ An additional footnote was also added to provide customers with information on third-party pass-through fees.
∙ Laboratory testing fees have been modified to eliminate charges for testing no longer performed, include pricing for materials used to run samples on a new instrument the lab has acquired, and increase costs to fair market pricing for consumables used for testing.
∙ A $100 processing fee has also been added to cover shipping and time and materials for samples that are sent to outside labs for the testing.
∙ The modifications are reflected in sections 51.17, 51.19 and 51.24 of the Ordinance and have been reviewed by the State’s Attorney’s Office.
8.10 21-0040
Joint resolution authorizing an agreement with Donohue and Associates Inc., Chicago, Illinois in the amount of $94,900 for preliminary engineering design services for the Saunders Road Sanitary Sewer, Lift Station and Force Main Improvements.
∙ Lake County Public Works operates wastewater collection and transmission systems throughout the county and periodically undertakes assessments and improvements of these aging wastewater sewer systems.
∙ In 2019, Lake County Public Works sought engineering services for sanitary sewer system modelling and capacity analysis and the Lake County Purchasing Division sourced said engineering services through a full Statement of Interest (SOI) competitive process.
∙ In accordance with the Local Government Professional Services Selection Act, the selected firm for sanitary sewer system modeling and capacity analysis was Donohue and Associates Inc.
∙ Donohue and Associates Inc., performed a modeling and capacity analysis for the Saunders Road lift station and connecting sewers and identified necessary conceptual improvements to said systems.
∙ This agreement for preliminary engineering design services for the Saunders Road Sanitary Sewer, Lift Station and Force Main Improvements is a continuation of the consultant’s analysis and will allow for preliminary design of the recommended improvements.
∙ This is the initial agreement for preliminary engineering services, and the agreement will be amended to include final design engineering and construction engineering services in the future, which is consistent with the County’s experience in multi-phase professional contracts.
∙ This agreement will allow the consultant to begin work on the first phase of the multi-phase professional contract.
∙ The initial contract with Donohue and Associates Inc. will include preliminary engineering design services based on a not-to-exceed value in the amount of $94,900.
8.11 21-0042
Joint resolution authorizing a contract with Menoni and Mocogni Inc., Highland Park, Illinois, for the purchase of sand, gravel, stone, and spoil removal services in an estimated amount of $245,880.
∙ The Purchasing Department prepared a shared-services bid to purchase materials including sand, gravel, stone, and spoil removal services for Lake County Public Works, Lake County Division of Transportation, the Village of Mundelein, the Village of Lake Zurich, Village of Lincolnshire and the Village of Libertyville.
∙ The current contract will expire on January 31, 2021.
∙ An invitation to bid was issued and extended to 17 qualified vendors, and sealed bids were received from five vendors, ranging from $10,000 to $299,070.
∙ Menoni and Mocogni Inc., was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in an estimated amount of $245,880, based upon unit pricing.
8.12 21-0043
Discussion regarding the sale of the abandoned Mundelein Water Reclamation Facility site in Vernon Hills to support the construction of a 2,000,000-gallon Vernon Hills water system storage reservoir.
∙ An opportunity exists to purchase a site owned by the Village of Mundelein, within the Vernon Hills village limits, that would support the construction of a 2,000,000 -gallon water reservoir.
∙ The location identified is the most favorable site out of 10 evaluated to support system requirements and use restrictions. This project is a top priority on the Public Works Capital Improvements Program list to support system storage requirements.
∙ The Village of Mundelein has approved moving forward with the sale of the property at a negotiated price of $425,000, with the stipulation that an easement will be granted for access to their existing buried infrastructure.
∙ Staff is seeking Committee concurrence to move forward with this opportunity. If approval is granted, the Intergovernmental Agreement (IGA) will be presented for formal approval in March 2021.
8.13 21-0053
Director’s Report - Public Works.
PLANNING BUILDING AND DEVELOPMENT
8.14 21-0052
Director’s Report - Planning Building and Development.
STORMWATER MANAGEMENT COMMISSION
8.15 20-1542
Resolution accepting Illinois Environmental Protection Agency Section 319 Clean Water Act grant dollars and authorizing an emergency appropriation in the amount of $6,334.51.
∙ The Stormwater Management Commission received a Section 319 grant in 2017 to fund three projects throughout Lake County.
∙ The additional expense of $6,334.51 was approved by the Illinois Environmental Protection Agency (EPA) for the Charles Brown Park project in the Village of Libertyville, which was completed in 2020, and this amount has been reimbursed to the Stormwater Management Commission.
∙ This expense was not included in the original Emergency Appropriation for grant expenses and therefore requires an appropriation in order to pay the Village and close this project.
9. Directors' Reports
10. County Administrator's Report
11. Executive Session
12. Members' Remarks
13. Adjournment
Next Meeting: January 27, 2021
https://lakecounty.legistar.com/View.ashx?M=A&ID=827971&GUID=AF0D459F-DA0D-4802-B9AC-E94DFCA31778
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