Lake County Financial & Administrative Committee Met May 27.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call of Members
4. Addenda to the Agenda
Final-Amended
5. Public Comment (Items Not on the Agenda)
6. Chair's Remarks
7. Unfinished Business
8. New Business
CONSENT AGENDA (Items 8.1 - 8.8)
*APPROVAL OF MINUTES*
8.1 21-0845
Minutes from April 29, 2021.
8.2 21-0846
Minutes from May 6, 2021.
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.3 21-0820
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $251,082.54 for the resurfacing of various roads in the Grant Township Road District, which will be improved under the Illinois Highway Code for a total of 1.28 miles.
∙ There was a public call for bids, and a total of two bids were received, ranging from $251,082.54 to $281,968.27, and the lowest responsible bidder is Peter Baker and Son Company, in the amount of $251,082.54.
∙ This project is being funded by the Grant Township Road District.
∙ The Illinois Highway Code directs the County Board to let and award all Motor Fuel Tax funded projects for the township road districts and further directs the County Engineer to prepare plans, specifications, and estimates and provide general supervision over the construction work.
∙ This improvement is designated as Section 21-08000-01-GM.
8.4 21-0821
Joint resolution authorizing a contract with Precision Pavement Markings, Inc., Pingree Grove, Illinois, in the amount of $841,627.94 for the removal and replacement of pavement markings, and the removal and replacement of pavement markers on various County highways, which will be improved under the Illinois Highway Code for a total of 120.62 centerline miles, and appropriating $1,010,000 of Motor Fuel Tax Funds.
∙ The County maintains 303 total centerline miles and 915 total lane miles of pavement markings and pavement markers for medians, lane lines, and cross walks.
∙ There was a public call for bids, and a total of two bids were received, ranging from $841,627.94 to $1,997,430.10, and the lowest responsible bidder is Precision Pavement Markings, Inc., in the amount of $841,627.94.
∙ This project is included in the Transportation Improvement Program, and designated as Section 21-00000-15-GM.
8.5 21-0822
Joint resolution authorizing a contract with Acura, Inc., Bensenville, Illinois, in the amount of $286,795.20 for the Americans with Disabilities Act (ADA) curb ramp improvements on Cedar Lake Road, Gages Lake Road, and 9th Street, and appropriating $345,000 of ¼% Sales Tax for Transportation funds.
∙ This work includes removing and replacing 48 curb ramps to meet current ADA standards.
∙ This work also includes performing traffic signal upgrades at the Gages Lake Road at Almond Road intersection, and the Gages Lake Road at Hunt Club Road intersection.
∙ There was a public call for bids, and a total of seven bids were received, ranging from $286,795.20 to $444,029.50, and the lowest responsible bidder is Acura, Inc., with a contract amount of $286,795.20.
∙ This improvement is included in the Transportation Improvement Program, and designated as Section 20-00999-76-SW.
8.6 21-0823
Joint resolution authorizing a contract with Alliance Contractors, Inc., Woodstock, Illinois, in the amount of $233,808.41 for sidewalk and curb ramp improvements at the Quentin Road at Illinois Route 22 intersection, and appropriating $281,000 of ¼% Sales Tax for Transportation funds.
∙ This work includes sidewalk and curb ramp improvements constructed to meet current Americans for Disabilities Act (ADA) standards at all four intersection corners.
∙ This work will also include signal improvements and pavement markings to accommodate the pedestrian facilities at the intersection.
∙ There was a public call for bids, and a total of six bids were received, ranging from $233,808.41 to $348,248.65, and the lowest responsible bidder is Alliance Contractors, Inc., with a contract amount of $233,808.41.
∙ The Village of Lake Zurich is responsible for 20 percent of the sidewalk extension cost and will own and maintain the sidewalk after construction in accordance with the Lake County Division of Transportation’s Non-Motorized Travel Policy.
∙ This improvement is included in the Transportation Improvement Program, and designated as Section 20-00090-16-SW.
8.7 21-0824
Joint resolution authorizing a contract with Meade Electric Company, Inc., Willowbrook, Illinois, in the amount of $294,977.77 for the replacement of video detection systems, and appropriating $354,000 of ¼% Sales Tax for Transportation funds.
∙ The County owns 178 traffic signals consisting of signal heads, controllers, and detection systems.
∙ This work includes the replacement of the video detection system at 13 intersections, maintenance of existing traffic signals, modifying existing controllers, removing existing traffic signal equipment, and all other incidental and collateral work necessary to complete the project.
∙ There was a public call for bids, and a total of three bids were received, ranging from $294,977.77 to $498,429.41, and the lowest responsible bidder is Meade Electric Company, Inc., in the amount of $294,977.77.
∙ This improvement is included in the Transportation Improvement Program, and designated as Section 21-00999-81-TL.
*FINANCIAL & ADMINISTRATIVE*
8.8 21-0831
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of April 2021.
REGULAR AGENDA
*LAW & JUDICIAL*
8.9 21-0813
Joint committee action approving a contract modification to the agreement with Crowe LLP, Oak Brook, Illinois to provide consultant services for system implementation of a shared, scalable, integrated, enterprise family of public safety systems that includes computer aided dispatch (CAD), mobile data, records management systems (RMS) for law enforcement and fire / emergency medical services, and a jail management system (JMS) for the 9-1-1 Consolidation Implementation in the amount of $21,875 for 25 months plus a flat fee of $61,250 for organization change management for a total of $608,125 with 40 percent of that cost paid for by Emergency Telephone System Board (ETSB) in an estimated amount of $243,250 as approved at the May 4, 2021 ETSB Board.
∙ 21 public safety entities (PSE’s) have agreed through an Intergovernmental Agreement (IGA) to participate in the 9-1-1 Consolidation Implementation Planning Project.
∙ The IGA between participating PSEs agrees to use Lake County as its administrative agent for entering into contracts, making payments, receiving dues or other revenue, and for providing financial accounting and reports.
∙ Participating PSEs have contributed to the 9-1-1 Consolidation Project Fund to cover project costs to include a project manager and 9-1-1 consultant services. ∙ The Board (through the IGA) has supported the establishment of a two-tier governance structure (governance committees) to serve as the decision-making body on behalf of all participating entities.
∙ The evaluation committee and the governance committees agree that it is in the best interest of Lake County (on the Consortium’s behalf) to contract with Crowe LLP, Oak Brook, Illinois for Phase Five of this project the system implementation stage.
∙ Funding is a combination of ETSB and Lake County funds. This was approved by the ETSB Board on May 4, 2021.
*HEALTH & COMMUNITY SERVICES*
8.10 21-0861
Joint resolution authorizing a five-year renewal of a delegation agreement through an Intergovernmental Delegation Agreement between the Illinois Environmental Protection Agency (IEPA) and Lake County for the solid waste management site inspection and enforcement program.
∙ The $123,411.96 per year will be used to support salaries, fringe benefits, operational supplies, computer equipment, contractual services, and training. ∙ On February 9, 1993, the County Board authorized the execution of a delegation agreement with the IEPA for a landfill inspection and enforcement program. ∙ There are 24 operating solid waste facilities and 22 closed landfills regulated under this agreement, with inspections and enforcement carried out by the Health Department pursuant to an intergovernmental agreement with the County.
∙ The current delegation agreement is set to expire June 30, 2021.
∙ IEPA has provided a renewal of the delegation agreement for a five-year period, through June 30, 2026.
∙ Funding for the inspection and enforcement program comes from the Solid Waste Management Tax Fund and an IEPA Enforcement Grant.
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.11 21-0825
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $1,269,187.97 for the resurfacing of 21st Street, from Delany Road to Illinois Route 173, which will be improved under the Illinois Highway Code for a total of 2.03 miles, and appropriating $1,523,000 of Motor Fuel Tax funds.
∙ There was a public call for bids, and a total of two bids were received, ranging from $1,269,187.97 to $1,350,720.32, and the lowest responsible bidder is Peter Baker and Son Company, in the amount of $1,269,187.97.
∙ This resurfacing improvement has been identified within the County’s pavement management system and is included in the Transportation Improvement Program, and designated as Section 19-00999-68-RS.
8.12 21-0826
Final-Amended
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $3,576,769.19 for the resurfacing of 33rd Street from Illinois Route 131 to Galilee Avenue, Kenosha Road from 9th Street to Russell Road, and Russell Road from Lewis Avenue to Sheridan Road, which will be improved under the Illinois Highway Code for a total of 4.4 miles, and appropriating $4,292,000 of Motor Fuel Tax funds.
∙ There was a public call for bids, and a total of one bid was received, and the lowest responsible bidder is Peter Baker and Son Company, in the amount of $3,576,769.19.
∙ This resurfacing improvement has been identified within the County’s pavement management system and is included in the Transportation Improvement Program, and designated as Section 20-00999-72-RS.
8.13 21-0832
Ordinance amending a change to Chapter 51: Water and Sewer Rates and Charges of the Lake County Code of Ordinances to authorize the Director of Public Works to effectuate rate increases of third-party service providers as appropriate.
∙ Chapter 51 of the Lake County Code of Ordinances establishes all water and sewer user rates and connection fees for the County’s water and sewer systems and is reviewed annually or as needed.
∙ Under the terms of Intergovernmental Agreements between the County and a few Villages (Fox Lake, Grayslake, and Libertyville), the Village can adjust its charges to the County when there is a rate adjustment for Village users. If the implementation of theses third-party pass-through charges is delayed and not charged to the customers, Lake County Public Works must still remit the increased payment to the service provider. To avoid the cost of delaying any third-party rate changes, the Department is requesting that the Director of Public Works (aka Superintendent) be authorized to effectuate pass-through fees and apply increases as the Department is notified.
∙ Modifications to 51.15 will permit the Director of Public Works to effectuate pass-through fees and apply increases at the end of the next appropriated billing cycle to allow for the timely collection and remittance of fees. Affected customers will be notified of such changes.
∙ In accordance with County Board Rules, the State’s Attorney has reviewed this ordinance prior to action by the County Board.
Joint resolution authorizing a contract with IHC Construction Companies, LLC, Elgin, Illinois, in the amount of $235,650 for the Route 83 Force Main Realignment Project. ∙ Route 83 south of Route 22 has two force mains on the east side and one force main on the west side of the road. A failure of one of the force mains occurred in late 2019 approximately 500 feet south of Route 22. The repair was hampered by a lack of shut off valves for the force main. This project will include the installation of a 13-foot-by-15-foot concrete vault for realignment, consolidation, and valving of the force mains to modernize piping for future maintenance.
∙ The County received bids from four contractors for this work ranging from $235,650 to $457,530. Award of this contract is recommended to the lowest responsive and responsible bidder, IHC Construction Companies, LLC, who best meets the needs of the County in the amount of $235,650.
∙ This resolution authorizes and directs the County Purchasing Agent to execute a contract with IHC Construction Companies, LLC, in the amount of $235,650.
8.15 21-0834
Joint resolution authorizing an agreement with RHMG Engineers, Inc., Mundelein, Illinois in the amount of $214,028 to provide preliminary and final engineering services for a new 1.25-million-gallon water tower in the Wildwood Water System.
∙ The Wildwood Water System serves a population of approximately 14,000 in unincorporated areas including Third Lake, Mariners Cove, Arbor Vista, CLC and various retail/commercial establishments in the vicinity. The System receives Lake Michigan water from the Central Lake County Joint Action Water Agency (CLCJAWA) at two delivery stations and the system requires additional storage capacity to protect users in the event of increased water demand or emergency circumstances.
∙ In 2019, Lake County Public Works sought engineering services for water facilities analysis, design, and construction oversight through a full Statement of Interest (SOI) competitive process. The selected firm for water facilities analysis, design and construction oversight was RHMG Engineers, Inc.
∙ Under the aforementioned contract, RHMG Engineers, Inc. recently completed a study to determine the required system storage and analyzed several locations for the construction of a new water tower since the existing John Mogg Tower Site is not large enough to accommodate a new water tower. The recommended location for a new water tower is a property owned by Lake County located on the south side of Gages Lake Road at Dady Court.
∙ This agreement is a continuation of the study and provides for preliminary and final engineering design services for the new 1.25 million-gallon water tower in the Wildwood Water System.
8.16 21-0851
Discussion regarding the proposed second amendment to the Host Agreement between Lake County, the Solid Waste Agency of Lake County (SWALCO) and the owner of the Zion Landfill, GFL, Inc.
∙ On January 28, 2010 Lake County, SWALCO and Veolia Zion Landfill, Inc. entered into a Host Agreement covering the Zion Landfill. The Agreement was amended by the parties on June 24, 2010 to clarify the payment of the local surcharge fee had been changed by an agreement between Lake County and SWALCO to divide that fee.
∙ The Host Agreement contains provisions for guaranteed access to the capacity at the Zion Landfill for waste generated in Lake County, additional environmental safeguards and the payment of host fees.
∙ The County and SWALCO have been negotiating with the owners of the Zion Landfill (GFL, Inc.) for nearly two years and included representatives from the City of Zion at those negotiations.
∙ The proposed second amendment includes provisions for additional environmental safeguards addressing odor control, noise control, litter control, wind erosion/particulate matter emission control plan, bird mitigation plan and development of a community relations program and dedicated website for the Zion Landfill. It also includes a provision for guaranteed access to capacity at the proposed expanded landfill for Lake County generated waste.
∙ The 2019 Lake County Solid Waste Management Plan requires that all entities with existing host agreements at either landfill shall have those agreements extended if either landfill proposes an expansion. These agreements must be amended prior to a siting application being filed for an expansion.
∙ The proposed Second Amendment to the Host Agreement will be presented to the Financial and Administrative Committee on May 27, 2021 for discussion and will be brought back to Public Works Planning and Transportation on June 30, 2021 for final action and to Financial and Administrative on July 1, 2021 for final action, with subsequent Board action. SWALCO intends to take action on the Second Amendment at its meeting on June 17, 2021.
*FINANCIAL & ADMINISTRATIVE
* Recorder of Deeds
8.17 21-0848
Recorder of Deeds Office Annual Update.
Chief County Assessor
8.18 21-0726
Resolution declaring that the number of appeals annually filed with the Board of Review creates an emergency situation causing the need for an expanded Board of Review.
∙ This resolution recognizes that the three members of the Board of Review need additional assistance to complete the 2021 tax year hearings.
∙ This action must be done to allow the County Board Chair to appoint alternate members.
Enterprise Information Technology
8.19 21-0856
Director's Report - Enterprise Information Technology.
Human Resources
8.20 21-0812
Resolution authorizing a contract with Mesirow Insurance Services, Chicago, Illinois, for insurance broker services for a two year period, plus renewals, in the annual amount of $73,900.
∙ The current contract for insurance broker services for Lake County expires on July 14, 2021.
∙ Based on the continuing need for these services, a Request for Proposal (RFP) was extended to 18 vendors and sealed proposals were received from three vendors.
∙ Based on the criteria set forth in the RFP, the evaluation committee selected Mesirow Insurance Services, Chicago, Illinois, as the most favorable proposal for Lake County.
∙ The two-year contract, with three additional one-year renewals, will cost the County an estimated annual amount of $73,900.
8.21 21-0872
Resolution authorizing a Collective Bargaining Agreement (CBA) between the Lake County Board, Lake County Sheriff’s Office, and the Metropolitan Alliance of Police Chapter 481 (MAP) Law Enforcement Division Sergeants Unit.
∙ This is a five-year agreement retroactive to December 1, 2019 through November 30, 2024 and covers approximately 15 employees in the Law Enforcement Division of the Sheriff’s Department.
∙ Wage differential will remain status quo, no additional monies put on wage table. ∙ As part of this contract, Martin Luther King, Jr.’s Day will become a fixed holiday.
8.22 21-0855
Director's Report - Human Resources.
Finance and Administrative Services
8.23 21-0838
Discussion regarding an Ordinance to amend Chapter 33, Purchasing, of the Code of Ordinances.
∙ The Lake County Board adopted the Purchasing Ordinance in 1986 and has been amended several times, most recently in 2019.
∙ The Purchasing Ordinance governs the procurement of goods and services for Lake County departments with four corresponding polices: Surplus, Responsible Bidder, Vendor Disclosure and Conflict of Interest, and Procurement Card.
∙ The Purchasing Division and the Office of the State’s Attorney commenced a thorough review of the Purchasing Ordinance resulting in this recommendation for changes to seven sections along with several minor clarifications.
8.24 21-0839
Discussion regarding the Procurement Card Policy for the use and administration of procurement cards (P-Cards).
∙ The Procurement Card (P-card) Policy provides guidance to Lake County cardholders, approvers and procurement card administrators in the P-card distribution, appropriate use and reconciliation of purchases.
8.25 21-0853
Director's Report - Finance and Administrative Services.
Facilities and Construction Services
8.26 21-0852
Presentation and discussion on Lake County’s Job Order Contracting.
8.27 21-0850
Discussion on Facilities Capital Improvement Plan (CIP) Priorities for Fiscal Year (FY) 2022.
8.28 21-0854
Director's Report - Facilities and Construction Services.
County Administrator's Office
8.29 21-0869
Presentation and discussion related to the American Rescue Plan Act (ARPA) funds provided by the US Treasury to Lake County for use in COVID-19 Public Health Emergency response and recovery.
∙ The ARPA was signed into law on March 11, 2021. The Act will provide $350 billion dollars to state, local, territorial and Tribal governments across the United States. Lake County is estimated to received approximately $136 million of these Coronavirus State and Local Fiscal Recovery Funds.
∙ Interim guidance on eligible uses of the funds was released by the US Treasury on May 10, 2021. Staff has reviewed the guidance and will provide a presentation on summary of eligible uses and discussion related to use and plan options for investment.
8.30 21-0881
Resolution authorizing an emergency appropriation of $1,000,000 of Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) as part of the American Rescue Plan Act (ARPA) to continue food distribution and housing programs needed in response to the COVID-19 Public Health Emergency.
∙ The ARPA was signed into law on March 11, 2021. On May 19, 2021 the County received $67,646,879, half of the amount the County will receive in total from the US Treasury.
∙ Funds are required to be used for: (1) COVID-19 Response or Negative Economic Impacts, (2) Premium Pay for Eligible Works, (3) Recoupment of Lost Revenue, or (4) Investments in Water, Sewer and Broadband Infrastructure during a period from March 3, 2021 to December 31, 2024.
∙ Under the County’s previously approved Lake County CARES Act Plan, a number of programs were initiated to support our residents and communities in the areas of Food Distribution and Housing Support. Some of these programs continue and need additional funding to ensure continuity throughout Fiscal Year (FY) 2021.
∙ An emergency appropriation of $1,000,000 is recommended by staff to continue funding food and housing support programs in Lake County.
∙ County purchasing requirements will be followed for program execution and consultant guidance will be requested where necessary to ensure compliance. ∙ Authority to spend appropriated funds and execute any and all agreements with partners related to this allocation and distribution of Coronavirus State and Local Fiscal Recovery Funds is delegated to the County Administrator or their designee(s).
9. County Administrator's Report
10. Executive Session
10.1 21-0868
Executive Session to discuss pending litigation pursuant to 5 ILCS 120/2 (c)(11).
10.2 21-0862
Executive session pursuant to 5 ILCS 120/2(c)(8) to discuss security procedures and the use of personnel and equipment to respond to an actual, threatened, or a reasonably potential danger to the safety of employees, staff, the public, or public property.
10.3 21-0849
Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).
10.3A 21-0857
Executive Session Minutes from April 29, 2021.
11. Members Remarks
12. Adjournment
Next Meeting: June 24, 2021
https://lakecounty.legistar.com/View.ashx?M=A&ID=828903&GUID=8A1C2407-7B2D-4C24-A23C-586D5E163655
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