City of Wheaton City Council met Sept. 20

By Angelica Saylo Pilo

Oct 18, 2021

City of Wheaton City Council met Sept. 20.

Here are the minutes provided by the council:

1. Call to Order and Roll Call

The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were:

Physically Present: Mayor Suess

Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Councilwoman Robbins

Councilman Weller

Absent: Councilwoman Fitch

City Staff Physically Present: Michael Dzugan, City Manager

John Duguay, Assistant City Manager

James Knippen, City Attorney

James Kozik, Director of Planning & Economic Development

Robert Lehnhardt, Finance Director

William Murphy, Police Chief

Holly Schulz, Director of Human Resources

Joseph Tebrugge, Director of Engineering

Princeton Youker Deputy Police Chief

Susan Bishel, Public Information Officer

Andrea Rosedale, City Clerk

City Staff Electronically Present: Brandon Kowalke, Grant Coordinator

Chad Michaelis, Director of Information Technology

2. Presentations

Mayor Suess presided over the police officer swearing-in ceremony for Officer James Gutierrez following remarks by Police Deputy Chief Princeton Youker.

Mayor Suess read and presented a proclamation recognizing the induction of Herbert James Tweedie to the Illinois Golf Hall of Fame. Mr. James Tweedie, great-grandson of Herbert James Tweedie, accepted the proclamation and thanked the City Council.

3. Citizens to be Heard

Ms. Nancy Flannery, Chair of City of Wheaton Historic Commission, presented a book written by Mr. Robert Jacobson, Wheaton, IL Golf History Starts Here which was printed for the golf exhibit at Arrowhead. Ms. Flannery stated that the book will be for sale at the DuPage County Historical Museum.

Mr. Tony Asta, Chair of City of Wheaton Community Relations Commission, 2S511 Arrowhead Dr., reported the success of the third annual Festival of Cultures held in Memorial Park on September 12, 2021. Mr. Asta stated the event hosted 600 attendees, and highlighted 20 Cultural Booths, two art projects, three individuals that shared stories of immigration to the United States, and five cultural dance and musical performances. Mr. Asta expressed his gratitude to the individuals which contributed to the success of the festival.

4. Consent Agenda

Councilman Barbier moved and Councilwoman Robbins seconded that the following action be taken on the Consent Agenda items:

1. Approve the minutes of the September 7, 2021 regular Wheaton City Council meeting as submitted.

Roll Call Vote on Consent Agenda:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Councilwoman Robbins

Councilman Weller

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

5. Appointment/Swearing-In of City Clerk

Mayor Suess moved and Councilwoman Bray-Parker seconded that Andrea Rosedale be appointed as City Clerk for an initial term through May 1, 2023, or until the Mayor and At Large City Council Members are sworn in following the April 4, 2023, Consolidated Election.

Roll Call Vote:

Ayes: Mayor Suess

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilman Brown

Councilwoman Bray-Parker

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

6. Appointment to City Boards/Commissions

Mayor Suess moved and Councilman Barbier seconded that Frank Hudetz be appointed to the Housing Commission for a term ending September 20, 2024.

Roll Call Vote:

Ayes: Mayor Suess

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilman Brown

Councilwoman Bray-Parker

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

7. Adopt Resolution R-2021-82, A Resolution Authorizing the Execution of an Intergovernmental Agreement with the Illinois Department of Transportation for State Maintained Traffic Signals Councilman Barbier moved and Councilwoman Robbins seconded that Resolution R-2021-82, A Resolution Authorizing the Execution of an Intergovernmental Agreement with the Illinois Department of Transportation for State Maintained Traffic Signals, be adopted.

City Manager Dzugan stated the City’s current agreement with IDOT related to sharing maintenance cost for traffic signals expired, therefore it is necessary to renew the IGA.

Roll Call Vote:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Councilwoman Robbins

Councilman Weller

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

Councilman Barbier recused himself at 7:21 p.m. from the discussion and vote on Regular Business Item No. 4, Approve Issuance of Outdoor Special Event Liquor License – DuPage County Fair Association – Octoberfest due to a potential conflict of interest.

8. Approve Issuance of Outdoor Special Event Liquor License – DuPage County Fair Association - Octoberfest

Councilwoman Robbins moved and Councilman Weller seconded that the Issuance of Outdoor Special Event Liquor License – DuPage County Fair Association – Octoberfest, be approved

City Manager Dzugan stated the Liquor Control Commission recommended approval of an Outdoor Special Event Liquor License for the DuPage Fair Association.

Director of Planning & Economic Development Kozik confirmed this agreement was in accordance with the hours of Outdoor Special Events in the City Code.

Roll Call Vote:

Ayes: Councilwoman Robbins

Councilman Weller

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Nays: None

Absent: Councilwoman Fitch

Councilman Barbier

Motion Carried Unanimously

Councilman Barbier rejoined the meeting at 7:23 p.m.

9. Adopt Resolution R-2021-83, A Resolution Authorizing the Execution of Agreement No. 232 with Proven IT for a Records Management System for a Three (3) Year Term ($22,032 Annually) and a Total Amount Not to Exceed $66,096

Councilman Brown moved and Councilwoman Bray-Parker seconded that Resolution R-2021-83, A Resolution Authorizing the Execution of Agreement No. 232 with Proven IT for a Records Management System for a Three (3) Year Term ($22,032 Annually) and a Total Amount Not to Exceed $66,096, be adopted.

City Manager Dzugan stated staff reviewed proposals from three vendors for a Records Management system and determined the proposal from Proven IT, in partnership with Laserfiche, best met the needs of the city with a total cost of $66,096 over three years. He added this is a vitally important upgrade as our current records management has not kept pace with current technology.

Roll Call Vote:

Ayes: Councilman Brown

Mayor Suess

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

10. Adopt Resolution R-2021-84, A Resolution Authorizing the Execution Agreement No. 231 with R.W. Dunteman for the 2021 Concrete Panel Replacement Program for a Total Amount not to Exceed $150,000

Councilwoman Robbins moved and Councilman Barbier seconded that Resolution R-2021-84, A Resolution Authorizing the Execution Agreement No. 231 with R.W. Dunteman for the 2021 Concrete Panel Replacement Program for a Total Amount not to Exceed $150,000, as amended, be adopted.

City Manager Dzugan stated five bids were received for areas shown in Exhibit A. He confirmed pricing comes in $53,000 under the CY2021 budget. He stated that staff intends to add additional areas.

Roll Call Vote:

Ayes: Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

11. Consideration and Action on an Ordinance No. O-2021-48, An Ordinance Providing for the Redemption and Payment Prior to Maturity of the City’s Outstanding General Obligation Bonds, Series 2010 and An Ordinance Providing for the Redemption and Payment Prior to Maturity of $3,225,000 General Obligation Bonds, Series 2010, of the City of Wheaton, DuPage County Illinois

Councilman Weller moved and Councilwoman Bray-Parker seconded that Ordinance No. O-2021-48, An Ordinance Providing for the Redemption and Payment Prior to Maturity of the City’s Outstanding General Obligation Bonds, Series 2010 and An Ordinance Providing for the Redemption and Payment Prior to Maturity of $3,225,000 General Obligation Bonds, Series 2010, of the City of Wheaton, DuPage County Illinois, be passed.

City Manager Dzugan stated at the March 8, 2021 Planning Session, Council directed staff to proceed with defeasing the 2010 GO Bond Issue which funded the Manchester Road bridge reconstruction, with excess General Fund reserves. He confirmed that by defeasing the bonds, the City will have a net present value savings of $210,000 in interest costs.

Councilman Brown commented on the calculations of the net present value and is in favor of paying them off early.

Roll Call Vote:

Ayes: Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Councilwoman Robbins

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

12. Adopt Resolution R-2021-85, A Resolution Authorizing the Execution of an Intergovernmental Agreement Between the City of Wheaton and Illinois Department of Healthcare and Family Services and Related to Enhanced Reimbursement for Ambulance Services

Councilwoman Bray-Parker moved and Councilman Barbier seconded that Resolution R-2021-85, A Resolution Authorizing the Execution of an Intergovernmental Agreement Between the City of Wheaton and Illinois Department of Healthcare and Family Services and Related to Enhanced Reimbursement for Ambulance Services, be adopted.

City Manager Dzugan stated the next two items are work from the City’s Grant Writer. He confirmed the Intergovernmental Agreement will provide for a percentage of reimbursement of ambulance transports provided to Medicaid patients. He stated the reimbursement is federally funded and will pay 50% of the difference as to what Medicaid pays and the actual cost the City incurs for the transport. He confirmed that based upon the number of Medicaid transports, the City estimates receiving $160,000 annually.

Councilwoman Bray-Parker stated this program will give the City a greater ability to provide important medical services to members of the community that can’t afford it.

Roll Call Vote:

Ayes: Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously

Councilman Barbier recused himself at 7:32 p.m. from the discussion and vote on Regular Business Item No. 9, A Resolution Authorizing the Submission of Grant Applications to DuPage County for Community Development Block Grant Funds for Water Main Projects due to a potential conflict of interest.

13. Adopt Resolution R-2021-86, A Resolution Authorizing the Submission of Grant Applications to DuPage County for Community Development Block Grant Funds for Water Main Projects Councilwoman Robbins moved and Councilman Brown seconded that Resolution R-2021-86, A Resolution Authorizing the Submission of Grant Applications to DuPage County for Community Development Block Grant Funds for Water Main Projects, be adopted.

City Manager Dzugan confirmed staff plans to apply for a Community Development Block Grant through DuPage County for a total of $1.2 million dollars in water main work along Roosevelt Rd.

In response to Councilman Weller, Grant Coordinator Brandon Kowalke stated that the City expects to know if the grant has been awarded by the end of the calendar year.

Roll Call Vote:

Ayes: Councilwoman Robbins

Councilman Weller

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Nays: None

Absent: Councilwoman Fitch

Councilman Barbier

Motion Carried Unanimously

Councilman Barbier rejoined the meeting at 7:33 p.m.

14. Council Comment

Councilman Barbier expressed his support of the lateral hiring of police officers which allows the City to attract talented applicants.

Mayor Suess confirmed the Community’s support of the 9/11 Remembrance event. He expressed gratitude for the Police and Fire Departments, and representatives from organizations in the Community for their involvement in the City’s 9/11 Remembrance Ceremony.

15. Approval of Warrant

Councilman Barbier moved and Councilwoman Bray-Parker seconded that Warrant No. 808 in the amount of $1,473,460.56 be approved.

Roll Call Vote:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Suess

Councilwoman Robbins

Councilman Weller

Nays: None

Absent: Councilwoman Fitch

Motion Carried Unanimously