Cook County Board of Commissioners Technology and Innovation Committee met Dec. 15.
Here is the agenda provided by the committee:
COMMITTEE MINUTES
Approval of the minutes from the meeting of 11/3/2021
21-4262
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions, a division of Toshiba America Business Solutions, Inc.,
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Continuation of leasing of multi-functional digital copiers/printers
Original Contract Period: 1/1/2017 - 12/31/2021 with two (2) one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal 1/1/2022 - 12/31/2023
Total Current Contract Amount Authority: $5,273,091.00
Original Approval (Board or Procurement): Board, 12/14/2016, $5,273,091.00
Increase Requested: $3,220,102.13
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: Year 2022 ($1,610, 051.08) Year2023 ($1,610,051.05)
Accounts: 11000 1490 15050 550031
Contract Number(s): 1630-15529
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: This request is to exercise the remaining (2) 1-year renewal options for the leasing, maintenance, and support of the MFD multi-functional digital copiers and printers used by various agencies and departments throughout the County. The original contract went through a competitive bidding process. Some of the agencies and departments that currently participate include: Bureau of Technology, Bureau of Human Resources, Public Defender, Board of Review, Forest Preserve, Treasurer, County Clerk, State’s Attorney and the Medical Examiner.
Legislative History: 11/4/21Board of Commissioners refer to the Technology and Innovation Committee
21-5049
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Website Hosting and Support
Contract Value: $10,372,044.00
Contract period: 12/20/2021 -12/19/2026 with two (2) - one (1) year renewal options
Potential Fiscal Year Budget Impact: FY22-$2,202,404.50; FY23-$2,202,404.50; FY24- $1,677,275.00; FY 25- $1,677,275.00; FY26- $1,712,685.00
Accounts: BOT: 11000.1490.15050.540137 ($409,000)
Assessor: 11000.1040.15050.520830 ($516,000)
County Clerk: 11000.1110.10155.540149 ($285,000)
State’s Attorney: 11100.1250.14245.540135 ($85,575)
Contract Number(s): 2112-06151
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The prime is a certified MBE.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation
Summary: The Bureau of Technology partnered with various County offices to deliver new websites. This includes the County’s main website (www.cookcountyil.gov) which covers Offices under the President, Board of Review, Emergency Management and Regional Security, Public Defender and the State’s Attorney. The leveraged shared services provide a more centralized approach to delivering website content, reduces the number of site instances, promotes more uniform security practices and helps drive down costs. This agreement is aligned to the Bureau of Technology’s guiding principles: shared-first, sustainability, leveraging a Countywide standard along with reuse before buy, and buy before build. A key benefit of this agreement would allow offices like the Assessor and Clerk to take advantage of secure platforms for hosting and delivering content on their websites.
Legislative History: 11/4/21Board of Commissioners refer to the Technology and Innovation Committee
21-5245
Presented by: FRITZ KAEGI, Cook County Assessor
PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Assessor’s Office
Vendor: RMM Consulting, Burbank, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Mainframe Consulting Services
Original Contract Period: 5/15/2020 - 5/14/2022
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $149,600.00
Original Approval (Board or Procurement): Procurement, 5/5/2020, $149,600.00
Increase Requested: $57,750.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2022 $57,750.00
Accounts: 11000.1040.15050.520840.00000.00000
Contract Number(s): 2085-18127
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This increase will allow the Cook County Assessor’s Office to continue to receive mainframe consulting services from RMM Consulting. To capture the economic market effects of the COVID-19 pandemic, the Cook County Assessor's Office applied a “COVID adjustment factor” to all eligible residential and commercial parcels in Cook County. This type of response was unprecedented in size and effort, which resulted in an unforeseen amount of consulting hours being consumed.
The consultant was an integral part of planning and executing the effort to calculate COVID adjustments within the constraints of the AS400 and load them onto the mainframe. Without this effort, the project would not have been completed. After review of hours, it was determined that an additional 525 hours would be needed to complete original scope of the contract.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
Legislative History: 11/4/21 Board of Commissioners refer to the Technology and Innovation Committee
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