Village of Cherry Valley Committee of the Whole met Jan. 10.
Here are the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Village President Jim E. Claeyssen:
Nancy Belt Absent
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Absent
Jim Claeyssen Present
Also present: Attorney Roxanne Sosnowski, Attorney Jim Stevens, Chief Roy Bethge, Public Works Supervisor Steve Strasser, Village Engineer Sheri Kosmos C.E.S, and Village Treasurer Maureen Gumowski.
ADOPT THE AGENDA:
Village President Claeyssen stated that there will be the following changes made to the agenda:
• Village President Claeyssen will give the Planning & Development Report in Trustee Schroeder’s absence.
• Trustee Fustin will give the Ordinance Report in Trustee Belt’s absence.
• The Planning & Development Report will be after the Ordinance Report. Trustee Neville moved to adopt the amended agenda. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – December 13, 2021
Trustee Fustin moved to approve the December 13, 2021 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –Chairman Trustee Jeff Fustin For Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Ms. Sarah Beck, the representative with Bear Development presented to the committee the Planned Unit Development (PUD) proposed town home project previously known as Bell Valley Town Homes, now known as Millbrook Town Homes. During the discussion, Mr. Adam Templer, Vice President of Development with Bear Development stated that during initial move-in, all households have to qualify under the income requirements. Each year thereafter, there is an income certification done but if the household’s income has increased above the allowable threshold that household is not forced to relocate nor does it impact their rent. They may remain in their unit so long as they continue to meet our tenant eligibility criteria for the non-income related items.
Trustee Fustin moved to send to the Village Board for a first reading of “An Ordinance Approving a Planned Unit Development (PUD) as a Special Use under Section 82-54 of the Code of Ordinances for The Village of Cherry Valley under Section 82-83 for Millbrook Town Homes f/k/a Bell Valley Townhomes”. (PIN: 12-35-251-019) President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
PLANNING AND DEVELOPMENT – President Claeyssen For Chairman David Schroeder UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Committee discussion was had regarding Mr. Patrick Holland’s Mango Creek Property (PIN: 07-06-151-004 and 07-06-151-001). Attorney Stevens stated that the Village is seeking an easement on the Mango Creek Property to extend the Village’s water line along the county’s boundaries. The final draft has a stipulation that states if the Village does not annex Mr. Holland’s property into the Village limits, then he will not agree to the easement.
2. Attorney Stevens reported to the committee that Mr. Zepelak has approved the documents related to his annexation. Once Attorney Stevens hears back from Mr. Zepelak, he will bring his findings back to the Committee of the Whole to update the committee.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Civil Engineer Sheri Kosmos of C.E.S. reported the following:
Harrison Ave Eastbound Ln Repairs –
• Survey Completed and improvements are underway.
• IDOT reached out to review proposed improvements in the area and to Harrison Ave.
- Originally these improvements were slated by IDOT for construction in 2020 – and the Village had held off on Harrison Ave Improvements until last year.
- IDOT is speculating that construction may start on one of the components in 2023.
- Project will be a multi-year/multi contract project.
- Plans are currently in development for the work.
- Schedule is subject to change.
CES is requesting further information on improvements and timeline.
Genoa Sidewalk Improvements –
• Field Work 90% complete and design started
Vandiver Culvert Repair-
• Field Work 90% complete and design started
S. Mill Storm Sewer-
• Field work is 90% completed
• Investigating if we can install storm sewer without encroaching on Railroad R.O.W. - If encroach will need to submit to the Railroad for review along with application and fee ($3,000+/-).
- Might be able to remove and replace sidewalk to stay out of R.O.W. – need additional field work to confirm.
Regional Detention Improvements –
• Field work has not started.
• Need to determine if adjacent property owner will allow removed sediment to be placed on their property (Dr. Armer Swanson).
- If so, will need a legal agreement for the placement of material.
- If not, project will require materials to be hauled off and placed in a landfill.
UNFINISHED BUSINESS:
1. Update on the Village’s Water System – Village President Claeyssen stated that after much discussion with Sheri and reviewing documents from the IL-EPA the Village of Cherry Valley needs to increase our capacity and deliver more water to our customers. Village President Claeyssen stated that he encourages the committee to move along with the Well #7 on the old school property. President Claeyssen stated that he is going to have the Layne Company provide us a proposal and submit it to the Village for review.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board approval of the purchase of a 7500 Series Handheld Meter Reader from Core & Main, Belvidere, Illinois at a cost not to exceed $8,000.00 from line item 5285 Water. This is the only handheld reader that reads both old and new meters/MXU’s. (This is the single source supplier for this specialized equipment). Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to send to the Village Board approval of the Downtown Infrastructure Improvement Project (using DECO Funding). Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Neville moved that the Committee of the Whole approve $600.00 for the 2022 Easter Candy Scramble, to be held on April 16, 2022 from line item 5260 Buildings and Grounds. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Absent
Sally Hollembeak Aye
Jeff Fustin Aye
Brandi Pearse Aye
Mike Neville Aye
David Schroeder Absent
Jim Claeyssen Aye
Motion carried 5-0-2.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: The No Report.
Trustee Neville states PUBLIC WORKS PASSES
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board for approval of Officer Kyle Erickson to attend AR-15 Armorer Training in Aurora, Illinois from March 31 to April 1, 2022 at a cost of $450.00 from line item 5195P and a meal allowance not to exceed $100.00 from line item 5200P. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Fustin moved to send to the Village Board approval to order two Ford Explorer Police Interceptor squad cars from Currie Motors, Franklin, Illinois under the Suburban Purchasing Cooperative Agreement at a cost not to exceed $85,000.00 from line item 5420 Capital Improvements, paid upon delivery during the FY 2022/2023 Budget. Trustee Neville seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Fustin moved to send to the Village Board approval to purchase a 2022 Chevrolet Silverado from Bachrodt Auto Mall, Rockford, Illinois at a cost of $46,970.00 from line item 5420 Capital Improvements. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. Trustee Fustin moved to send to the Village Board approval to dispose of the 2012 Chevrolet Malibu at auction by Disposal Ordinance. Trustee Neville seconded. All “Aye;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT:
• Icy roads caused a number of crashes this weekend, including squad 3 which sustained minor damage after striking a raised median after sliding through an intersection.
• Officer Rach and Officer Erickson will attend a Taser Instructor course tomorrow.
This will allow them to train and certify our officers in proper use of their Taser Conducted Energy Weapon. As the host of this course, we received two free seats in the class. Students are coming from as far away as Iowa and Indiana.
• Officer Mund attended the funeral on Friday for Bradley Police Department Sergeant Marlene Rittmanic who was tragically killed in the line of duty on December 30, 2021 after responding to a Noise Complaint at a local hotel. Worth noting is that 500 law enforcement officers died in the line of duty in 2021 which surpasses the previous most deadly year of 1930 where 312 law enforcement officers died in the line of duty. These 500 officers add to the 22,611 officers who have died in the line of duty since 1786.
• During the week of January 17th, we will conduct updated Taser and Less Lethal Shotgun training for all sworn officers. You’ll notice expenses for Taser cartridges and Less Lethal Shotgun shells during the next accounts payable cycle.
Trustee Fustin states PUBLIC SAFETY PASSES.
FINANCE – CHAIRMAN Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No report.
ADMINISTRATION REPORT: On file with permanent record.
Trustee Pearse states FINANCE PASSES.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS: Monthly Health Insurance Update – Current information was presented to the committee. If anyone has any questions, contact Treasurer Maureen Gumowski.
EXECUTIVE SESSION:
Village President Claeyssen made a motion to go into Execution Session for the following: (5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Hollembeak seconded.
Nancy Belt Absent
Sally Hollembeak Aye
Jeff Fustin Aye
Brandi Pearse Aye
Mike Neville Aye
David Schroeder Absent
Jim Claeyssen Aye
Motion carried 5-0-2.
President Claeyssen excused Deputy Village Clerk Heather Riley, Public Works Supervisor Steve Strasser, Chief Roy Bethge, and Treasurer Maureen Gumowski from the meeting at 7:43 PM. Trustee Brandi Pearse was excused from the (2) C (2) (Collective Negotiating) portion of the Executive Session at 8:14 PM.
The Committee of the Whole was in Executive Session from 7:43 PM to 8:26 PM.
RECONVENE TO OPEN SESSION:
A roll call was taken to reconvene into Open Session by President Claeyssen:
Nancy Belt Absent
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Absent
Mike Neville Present
David Schroeder Absent
Jim Claeyssen Present
Motion carried 4-0
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:28 PM. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2001-10-2022.pdf
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