Lake County Financial & Administrative Committee met Feb. 24.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call of Members
4. Addenda to the Agenda
5. Public Comment (Items Not on the Agenda)
6. Chair's Remarks
7. Unfinished Business
8. New Business
CONSENT AGENDA (8.1 - 8.15)
*APPROVAL OF MINUTES*
8.1 22-0272
Minutes from January 27, 2022.
8.2 22-0307
Minutes from February 3, 2022.
*REPORTS*
8.3 22-0269
Report from Robin M. O’Connor, County Clerk, for the month of January, 2022.
8.4 22-0271
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of January 2022.
8.5 22-0247
Treasurer Holly Kim’s Cash and Investment Report September 2021.
8.6 22-0248
Treasurer Kim’s Cash and Investment Report October 2021.
8.7 22-0335
Treasurer Holly Kim’s Cash and Investment Report November 2021.
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.8 22-0252
Joint resolution authorizing a contract with Cardno, Inc., Brookfield, Wisconsin, in the amount of $55,100 for ecological restoration management of wetland and upland buffer areas requiring native landscape maintenance.
∙ There was a public call for bids, and a total of three bids were received, ranging from $55,100 to $120,600, and the lowest responsible bidder is Cardno, Inc., in the amount of $55,100.
∙ This project is included in the Transportation Improvement Program, and designated as Section 22-00000-14-GM.
8.9 22-0254
Joint resolution appropriating $1,480,000 of Motor Fuel Tax funds for ice control salt materials needed for the 2022-2023 winter season.
∙ The Lake County Division of Transportation (LCDOT) will participate in the County’s joint procurement process for the acquisition of ice control salt for the 2022-2023 winter season.
∙ Before a letting can be held, an appropriation of funds is required.
∙ This project is included in the Transportation Improvement Program, and designated as Section 23-00000-05-GM.
8.10 22-0255
Joint resolution authorizing a contract with H&H Electric Company, Franklin Park, Illinois, in the amount of $514,969.28 for the installation of Intelligent Transportation System (ITS) PASSAGE Field Elements along various routes in Lake County, and appropriating $620,000 of ¼% Sales Tax for Transportation funds.
∙ The ITS PASSAGE Field Elements includes installation of 12 Pan Tilt Zoom (PTZ) cameras, 10,000 feet of fiber optic cable, two wireless connections, and one cellular connection to expand the Lake County PASSAGE network along various routes.
∙ There was a public call for bids, and a total of three bids were received, ranging from $514,969.28 to $733,483.68, and the lowest responsible bidder is H&H
Electric Company, Franklin Park, Illinois, with a contract amount of $514,969.28.
∙ This project is included in the Transportation Improvement Program with construction planned to begin in 2022, and designated as Section 21-00268-24 -TL.:
8.11 22-0256
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $566,286.30, for the resurfacing of Audrey Nixon Boulevard, from Jackson Street to Sheridan Road, and appropriating $680,000 of ¼% Sales Tax for Transportation funds.
∙ There was a public call for bids, and a total of four bids were received, ranging from $566,286.30 to $734,441.01, and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $566,286.30.
∙ This resurfacing improvement is included in the Transportation Improvement Program with construction planned to begin in 2022, and designated as Section 17 -00260-02-RS.
8.12 22-0257
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $861,366.47 for the resurfacing of York House Road, from Delany Road to Illinois Route 131, which will be improved under the Illinois Highway Code for a total of 1.39 miles, and appropriating $1,035,000 of Motor Fuel Tax funds.
∙ There was a public call for bids, and a total of two bids were received, ranging from $861,366.47 to $1,082,524.78, and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $861,366.47.
∙ This project is included in the Transportation Improvement Program with construction planned to begin in 2022, and designated as Section 21-00155-08 -RS.
8.13 22-0259
Joint resolution authorizing an agreement with TranSystems Corporation, Schaumburg, Illinois, to provide Phase II design engineering services for improvements to the intersections of Russell Road with Kilbourne Road, Kenosha Road, and Lewis Avenue, at a maximum cost of $1,204,887 and appropriating $1,450,000 of Matching Tax funds.
∙ TranSystems Corporation, Schaumburg, Illinois, will be utilized to complete the Phase II design engineering services for intersection improvements along Russell Road at the intersections with Kilbourne Road, Kenosha Road, and Lewis Avenue along with the resurfacing and drainage improvements.
∙ Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.
∙ The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.
∙ LCDOT received and evaluated Statements of Interest and Qualifications from 17 professional firms, of which three were short-listed and presented to a consultant selection committee.
∙ This project is included in the Transportation Improvement Program, and designated as Section 18-00999-57-EG.
8.14 22-0260
Joint resolution authorizing an agreement with Civiltech Engineering, Itasca, Illinois, for professional engineering services related to the Phase I Study of the Old McHenry Crossings improvement project, at a maximum cost of $243,315, and appropriating $295,000 of Motor Fuel Tax funds.
∙ The current Phase I Study is evaluating possible improvements along Old McHenry Road, from Abbey Glenn Drive to Bonnie Lane, and along Quentin Road, from Old McHenry Road to Illinois Route 22, including a possible grade separation at the Canadian National railroad tracks and non-motorized improvements.
∙ Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.
∙ The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.
∙ The selected firm has a satisfactory relationship with the Lake County Division of Transportation.
∙ This project is included in the Transportation Improvement Program, and designated as Section 19-00999-65-ES.
8.15 22-0261
Joint resolution authorizing an agreement with TranSystems Corporation, Schaumburg, Illinois, for professional engineering services to design a multi-use path along Butterfield Road, from Gregg’s Parkway to Golf Road, at a maximum cost of $643,993, and appropriating $775,000 of ¼% Sales Tax for Transportation funds.
∙ The 2010 Non-Motorized Travel Study identified priority gaps for non-motorized facilities along County highways. A multi-use path gap was identified along Butterfield Road, from Gregg’s Parkway to Golf Road.
∙ A consulting firm will be utilized to provide these professional engineering services.
∙ Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.
∙ The Lake County Division of Transportation’s Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.
∙ The selected firm has a satisfactory relationship with the Lake County Division of Transportation and was used to study the feasibility of a path along this segment of highway.
∙ This project is included in the Transportation Improvement Program, and designated as Section 21-00137-19-BT.
REGULAR AGENDA
*LAKE COUNTY PARTNERS*
8.16 22-0324
Lake County Partners Comprehensive Economic Development Strategy (CEDS) Update.
*FINANCIAL & ADMINISTRATIVE*
Facilities and Construction
8.17 22-0029
Director’s Report - Facilities and Construction Services.
Human Resources
8.18 22-0031
Director's Report - Human Resources.
Enterprise Information Technology
8.19 22-0286
Resolution authorizing an agreement with DLT Solutions, of Herndon, Virginia, for staff augmentation services for system programming and operational support for two years in an amount not to exceed $182,400 annually.
∙ Enterprise Information Technology (EIT) recommends partnering with DLT Solutions for staff augmentation services that will provide system programming and operational support for the County’s Oracle “BOSS” system.
∙ This staff augmentation will help fill gaps left by recent staff attrition to keep the system secure and at production status.
∙ This agreement will not exceed $182,400 annually and will be funded through a line-item transfer from personnel to staff augmentation within the EIT FY2022 Budget.
∙ Pursuant to Chapter 33.115 Cooperative Joint Purchasing Authorized, the County may either participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of goods, services, constructions or professional services with one or more public procurement units in accordance with an agreement between those units to do so.
∙ A cooperative purchasing contract with DLT Solution, a Tech Data Company, has been identified through the General Services Administration (GSA) 70 GS-35F 267DA to procure needed goods, services, or professional services that have been competitively solicited and awarded.
8.20 22-0030
Director's Report - Enterprise Information Technology.
Finance
8.21 22-0329
Resolution re-authorizing an emergency appropriation of $300,000 of Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) as part of the American Rescue Plan Act (ARPA) for temporary staff to support the Federal Emergency Rental Assistance (FERA) Program.
∙ On December 14, 2021, the Lake County Board approved the use of ARPA funding for temporary staff for the FERA program. However, the necessary authorizing budget information was not provided. This resolution clarifies the specific budget of expense only, that the County Board is approving.
∙ ARPA was signed into law on March 11, 2021. On May 19, 2021 the County received $67,646,879, half of the amount the County will receive in total from the US Treasury.
∙ The funds can be used for needs associated with public health, to counteract negative economic impacts, provide services to disproportionately impacted communities, for infrastructure, to provide premium pay, to replace lost revenue, and for administrative purposes during a period from March 3, 2021 to December 31, 2024.
∙ Lake County’s Federal Emergency Rental Assistance (FERA) Program consists of $20,646,762.50 from Emergency Rental Assistance (ERA) and $16,336,816.90 from Emergency Rental Assistance 2 (ERA2) for a total of $36.983.579.40.
∙ FERA staff currently consists of 2 FTE and 6 full time temporary employees. These funds would allow for temporary staff to continue into 2022 and phase out as the program winds down.
8.22 22-0032
Director’s Report - Finance.
9. County Administrator's Report
9.1 22-0342
Application Fees for Grade One Deputies and Corrections Officers.
9.2 22-0348
Initial discussion on options for capital funding for facilities projects.
10. Executive Session
10.1 22-0033
Executive Session to discuss pending litigation pursuant to 5 ILCS 120/2 (c)(11).
10.2 22-0034
Executive Session to discuss collective bargaining pursuant to 5 ILCS 120/2 (c)(2).
10.3 22-0035
Executive Session to discuss personnel matters pursuant to 5 ILCS 120/2 (c)(1).
10.4 22-0036
Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).
10.4A 22-0310
Executive Session minutes from January 27, 2022.
11. Members Remarks
12. Adjournment
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