Village of Cherry Valley Board of Trustees met Jan. 18.
Here are the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present Mike Nevillle Present
Jeff Fustin Present Brandi Pearse Present
Sally Hollembeak Present David Schroeder Present
Also AYE: Attorney Roxanne Sosnowski, Attorney Jim Stevens, Police Chief Roy Bethge, Treasurer Maureen Gumowski, Public Works Supervisor Steve Strasser and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Hollembeak moved to approve the agenda with one change; the Finance Report motion for the dollar amount reviewed and approved on January 18, 2022 should be $127,127.12 not $126,653.12. Trustee Neville seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Neville moved to approve the January 4, 2021 Village Board Minutes. Trustee Hollembeak seconded A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
PUBLIC COMMENT: No one signed up for Public Comment.
TREASURER’S REPORT: No Report.
PRESIDENT’S REPORT:
1. Trustee Fustin moved to accept and place on file the Police Pension Municipal Compliance Report for the Fiscal Year ending April 30, 2021. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.: No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there will be a Planning and Zoning Commission Meeting on January 19, 2022 at 6:30PM to discuss the Library District’s request for a Pavilion they would like to construct on the East Side of their Building, which will be in Memory of former Village President Stephen J. Appell.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that the next event will be Ice Skating in Doty Park, Belvidere, IL, on February 19, 2022 from 7:15pm – 9:30pm. There will not be a meeting in February.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board consider this the second and final reading of “An Ordinance Amending Chapter 2 Administration, Article III Officers and Employees, Division 3 Administrator of The Code of Ordinances for The Village of Cherry Valley, Illinois Creating the Village Administrator Position”. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
2. Trustee Belt moved that the Village Board pass and approve Ordinance 2022-01; “An Ordinance Amending Chapter 2 Administration, Article III Officers and Employees, Division 3 Administrator of The Code of Ordinances for The Village of Cherry Valley, Illinois Creating the Village Administrator Position”. Trustee Neville seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
3. Trustee Belt moved that the Village Board consider this the second and final reading on “An Ordinance Granting A Text Amendment to The Code of Ordinances for The Village of Cherry Valley, Illinois Section 82-243(B) CC-Commercial Community District Special Uses (Cell Tower)”. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
4. Trustee Belt moved that the Village Board pass and approve Ordinance 2022-02; “An Ordinance Granting A Text Amendment to The Code of Ordinances for The Village of Cherry Valley, Illinois Section 82-243(B) CC-Commercial Community District Special Uses (Cell Tower)”. Trustee Neville seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
5. Trustee Belt moved that the Village Board consider this the second and final reading of “An Ordinance Granting A Special Use Permit Under Section 82-234(B) CC-Commercial Community District – Special Uses and A Variance for Side Yard Setbacks Under the Code of Ordinances for The Village of Cherry Valley, Illinois To Allow A Cell Tower to Be Constructed for The Property Described as Part of Pin: 16-02-126-001”. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
6. Trustee Belt moved that the Village Board pass and approve Ordinance 2022-03; “An Ordinance Granting A Special Use Permit Under Section 82-234(B) CC-Commercial Community District – Special Uses and A Variance for Side Yard Setbacks Under the Code of Ordinances for The Village of Cherry Valley, Illinois To Allow A Cell Tower to Be Constructed for The Property Described as Part of Pin: 16-02-126-001”. Trustee Neville seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
7. Trustee Belt moved that the Village Board consider this the second and final reading of “An Ordinance Authorizing the Execution of a Lease with US Cellular Operating Company of Chicago, LLC For the Installation of a Cell Tower on Village Property at Part of Pin: 16-02-126-001”. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
8. Trustee Belt moved that the Village Board pass and approve Ordinance 2022-04; “An Ordinance Authorizing the Execution of a Lease with US Cellular Operating Company of Chicago, LLC For the Installation of a Cell Tower on Village Property at Part of Pin: 16-02-126-001”. Trustee Neville seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
9. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance authorizing the disposal of the 2012 Chevrolet Malibu at the Rockford Auto Auction”. Trustee Hollembeak seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
10.Trustee Belt moved that the Village Board pass and approve Ordinance 2022-05; “An Ordinance authorizing the disposal of the 2012 Chevrolet Malibu at the Rockford Auto Auction”. Trustee Fustin seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
11.Trustee Belt moved that the Village Board consider this the first reading of “An Ordinance Approving a Planned Unit Development (PUD) as a Special Use under Section 82-54 of the Code of Ordinances for The Village of Cherry Valley under Section 82-83 for Millbrook Town Homes f/k/a Bell Valley Townhomes”. (PIN: 12-35-251-019). Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Belt stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE BRANDI PEARSE:
1. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on January 18, 2022 and reviewed and approved by the village trustees AYE at the January 18, 2022 Village Board Meeting at a total amount of $127,127.12. Trustee Schroeder seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Pearse stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:
1. Trustee Fustin moved that the Village Board approve Officer Kyle Erickson to attend AR-15 Armorer Training in Aurora, Illinois from March 31 to April 1, 2022 at a cost of $450.00 from line item 5195P and a meal allowance not to exceed $100.00 from line item 5200P. Trustee Schroeder seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Fustin moved that the Village Board approve ordering two Ford Explorer Police Interceptor Squad Cars from Currie Motors, Franklin, Illinois under the Suburban Purchasing Cooperative Agreement at a cost not to exceed $85,000.00 from line item 5420 Capital Improvements, paid upon delivery during the FY 2022/2023 Budget. Trustee Hollembeak seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
3. Trustee Fustin moved that the Village Board approve the purchase of a 2022 Chevrolet Silverado from Bachrodt Auto Mall, Rockford, Illinois at a cost of $46,970.00 from line item 5420 Capital Improvements. Trustee Belt seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:
1. Trustee Neville moved that the Village Board approve the purchase of a 7500 Series Handheld Meter Reader from Core & Main, Belvidere, Illinois at a cost not to exceed $9,000.01 from line item 5285 Water. This is the only handheld reader that reads both old and new meters/MXU’s. (This is the single source supplier for this specialized equipment). Trustee Belt seconded. A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Schroeder stepped away from the council table at 7:15 PM due to a conflict of interest.
2. Trustee Neville moved that the Village Board approve the Downtown Infrastructure Improvement Project as presented at the village’s Committee of the Whole Meeting on January 10, 2022 (reimbursed through DECO Funding). This project includes such items as relocation of overhead utilities, storm water drainage improvements, pavement replacement with added walkways and additional pedestrian access from the village’s Genoa Street Parking Lot to the 200 block of East State Street. Trustee Belt seconded. A lengthy discussion was had regarding this project:
• Attorney Sosnowski spoke about the letter that was sent to ComEd regarding the upfront fees that ComEd is requesting before this project begins and the Franchise Agreement between the Village of Cherry Valley and ComEd.
• Mr. George Gaulrapp of ComEd addressed the Board and stated that he does not have the exact figures for this project. Typically, if ComEd buries power lines and does not charge a municipality due to a Franchise Agreement the cost is usually recouped somewhere. In the village’s Franchise Agreement there is a section allowing ComEd to recoup these
costs through their customers over a long term monthly basis. An Ordinance would need to be drafted by the village to provide this method. • Attorney Sosnowski stated the we should wait to vote on this project until we have the figures from ComEd.
Mr. George Gaulrapp stated he would have these calculations for our next Village Board Meeting on February 1, 2022 for discussion and review.
Trustee Neville withdrew his motion that the Village Board approve the Downtown Infrastructure Improvement Project as presented at the village’s Committee of the Whole Meeting on January 10, 2022 (reimbursed through DECO Funding). This project includes such items as relocation of overhead utilities, storm water drainage improvements, pavement replacement with added walkways and additional pedestrian access from the village’s Genoa Street Parking Lot to the 200 block of East State Street. Trustee Belt withdrew her second.
Trustee Schroeder returned to the council table at 7:26 PM.
3. Trustee Neville moved that the Village Board move forward with the development of Well #7 at the village’s Old School Park at 609 East State Street (southernmost end) with the first phase by contracting with the Layne Company, Aurora, Illinois to provide costs to drill a deep well, supplying all well pump associated equipment, such as but not limited to casing, power connections, air connections, shaft-drive motor assembly and all associated hardware for the creation of Well #7. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Neville stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board accept the resignation of Jim E. Claeyssen from the Office of Village President, effective January 18, 2022. Trustee Fustin seconded. Jim E. Claeyssen thanked his family and friends for all the support they have given him over the years and it’s been an honor to serve as Village President since April 2005. (Complete statement will be a part of the permanent record.). A roll call was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Hollembeak stated that PERSONNAL passes.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
BOARD COMMENTS: None.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:31 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/villiage-board/2022/BOARD%20MINUTES%2001-18-2022.pdf
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