Village of Cherry Valley Committee of the Whole met March 1.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Village Administrator Jim E. Claeyssen:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Sergeant Jesse Pearse, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Public Works Supervisor Steve Strasser and Village Engineer Sheri Kosmos C.E.S.
ADOPT THE AGENDA:
Trustee Neville moved to adopt the agenda. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – February 28, 2022 Trustee Belt moved to approve the February 28, 2022 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: Trustee Belt asked that the committee review the first portion provided of Chapter 2 Administration in the Code of Ordinances until she meets with Attorney Sosnowski. Trustee Belt would like to start reviewing this section at the Committee of the Whole Meeting on March 28th.
PUBLIC WORKS –CHAIRMAN Trustee Mike Neville.
ENGINEER’S REPORT:
Village Engineer Sheri Kosmos presented her Engineering Status Report Dated March 14, 2022 to the committee. She discussed that there was a Bid Opening today for the Harrison Avenue Eastbound Lane Repairs; the lowest responsive bidder was Rock Road Companies. This bid will be sent to the Special Village Board Meeting on March 22nd for approval. The Bid Opening for the Vandiver Culvert Repair has been delayed to at least March 28th due to an addendum which needs to be added regarding life safety and rerouting of traffic during construction. The Genoa Sidewalk Improvements, the South Mill Storm Sewer Project and Regional Detention Improvements Project will be linked together for bidding purposes; projecting an April advertisement and a late April/early May opening. Other projects reported on were the East Valley Water Loop, Well 7, Well 5 – IEPA Response and Old Projects. The full report will be filed with these minutes.
UNFINISHED BUSINESS:
Village Administrator Claeyssen presented a Progress Report regarding the village’s Water Well Projects dated March 11, 2022. The Layne Company is excepting to be onsite March 23rd to start putting Well #2 back on line. The Layne Company is still planning on being onsite by the end of April to pull and replace Well #3, the Motor Assembly has been ordered for Well #7 but no confirmation delivery date from supplier. The full report will be filed with these minutes.
NEW BUSINESS:
1. Trustee Neville made a motion to send to the Village Board approval of an Intergovernmental Agreement for Bridge Inspections with Winnebago County with an estimated cost of $2,100.00 from line item 5095 PW (Streets) from the FY2022/2023 Budget. Trustee Hollembeak seconded. All “AYES” none opposed. Motion passed by voice vote.
2. Trustee Neville made a motion to send to the Village Board approval to hire Cardinal Glass Company, Rockford Illinois to replace (44) windows at Village Hall (both for Administration and Police Department Offices) at a cost of $8,130.00 from line item 5285 Capital Improvements from the FY 2021/2022 Budget. Trustee Belt seconded. All “AYES” none opposed. Motion passed by voice vote.
3. Trustee Neville made a motion to send to the Village Board approval to hire Frontier Communications to relocate existing aerial cables to underground as described in the Letter of Intent dated March 7, 2022 for the Downtown Street and Alleyway Improvement Project at a cost of $17,504.97 from line item 5285 Capital Improvements from the FY 2021/2022 Budget. Trustee Hollembeak seconded. All “AYES” none opposed. Motion passed by voice vote.
4. Trustee Neville made a motion to send to the Village Board approval to hire Special Power, Inc. Rockford, Illinois to perform Alley Services Rework for secondary electrical services work related to the Downtown Street and Alleyway Project at a cost of $130,000.00 from line item 5285 Capital Improvements from the FY 2021/2022 Budget. Trustee Hollembeak seconded. All “AYES” none opposed. Motion passed by voice vote.
5. Trustee Neville made a motion to send to the Village Board approval to hire ComEd, Rockford Illinois to remove primary electrical overhead service lines, remove associated power poles and install all primary power lines underground in the area of the 200 Block of East State Street in regards to the village’s Downtown Street and Alleyway Improvement Project at a cost of $256,770.86 from line item 5285 Capital Improvements from the FY 2021/2022 Budget. Trustee Hollembeak seconded. All “AYES” none opposed. Motion passed by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: No Report.
PUBLIC SAFETY – CHAIRMAN Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin made a motion to send to the Village Board approval to purchase (1) Motorola APX NEXT portable radio from Motorola Solutions c/o Rock River Services Company at a cost of $8,582.19 from line item 5375 Capital Improvements from the FY 2021/2022 Budget. Trustee Neville seconded. Chief Bethge explained the need for this radio; the police department has been having issues receiving and transmitting in various places in the village. This radio has an additional capability using LTE cell tower capability for signal use. The department would like to test one radio first to see if it will fit their needs. All “AYES” none opposed. Motion passed by voice vote.
CHIEF’S REPORT:
Chief Bethge announced that Part-time Patrol Officer Mike Mund will be leaving us soon, he is becoming the Chief of Pecatonica Police Department. The Chief also reported that we have (2) Full-time officers that may be leaving Cherry Valley soon so we may need to use the Lateral Entry Program to fill these positions.
FINANCE – CHAIRMAN Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Village Treasurer Maureen Gumowski presented the first review of the village’s FY 2022/2023 budget to the committee. Maureen also provided everyone with a document to review along with the proposed budgets already provided to the committee members so she could explain and answer any questions regarding Administration, Public Works, Streets, Buildings and Grounds, Water, Capital Improvements, Parks, MFT Funds and Water Projects to be funded by a bond. Maureen also spoke about Budgeted Revenues which are at a 5% decline. Chief Bethge answered any questions regarding the Police Department’s Budget. Discussion regarding the FY 2022/2023 budget is scheduled again for a second review at the March 28th Committee of the Whole Meeting. This report will be placed on permanent file.
CHAIRMAN’S REPORT: No report.
ADMINISTRATION REPORT:
The Monthly Report was presented by Village Treasurer Maureen Gumowski and will be placed on file.
PLANNING AND DEVELOPMENT – President David Schroeder
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Monthly Health Insurance Update – Trustee Hollembeak asked the committee members if they had any questions related to the monthly report; if they do please contact Treasurer Maureen Gumowski.
2. Trustee Hollembeak opened discussion regarding the subject of pay increases for Public Works Employees as it relates to making certain achievements. Attorney Sosnowski discussed the proposed resolution as it addresses an employee obtaining their CDL Driver’s License and their Class C Water Operator License. After some committee discussion, Trustee Hollembeak made a motion to send to the Village Board approval of Resolution 2022-02; A Resolution of the Village of Cherry Valley, Illinois - Pay Increases for Public Works Employees for Obtaining Certain Job Related Certifications. Trustee Fustin seconded. All “AYES” none opposed. Motion passed by voice vote.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:00 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2003-14-2022.pdf
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