Village of Cherry Valley Committee of the Whole met April 11.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Also present: Attorney Roxanne Sosnowski, Police Sergeant Jesse Pearse, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos, and Village Clerk Kathy Trimble.
ADOPT THE AGENDA:
Trustee Neville moved to adopt the agenda. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Belt moved to approve the March 28, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment.
ORDINANCE –CHAIRMAN Trustee Nancy Belt.
UNFINISHED BUSINESS:
Trustee Belt stated that she met with Attorney Sosnowski regarding the next 15 pages of Chapter 2 Administration of the Code of Ordinances. Attorney Sosnowski touched on several sections of Chapter 2:
• Section 2-144 – Compensation – A lengthy discussion was had regarding the Village President’s salary now that there is a Full-time Administrator on staff. The Village President’s position has always been a part-time position. The schedule that is on in the ordinance states the village president’s salary is $23,400.00 a year and $25.00 for committee meetings. Keeping the salary the same was also discussed and salary ranges from $12,000 a year to $15,000 a year were discussed as well. A spreadsheet with other municipalities salaries was brought up and this spreadsheet will be placed on file with the minutes. (No consensus was reached by the committee at this time). The $25.00 a committee meeting will stay the same. Any changes to the president’s salary would need to be made 180 days prior to next election.
• Section 2-201-Appointment – The current section states the village clerk is appointed annually by the village president. Per State Statute the village clerk’s appointment serves the term of the sitting president.
• Section 2-174, 2-204 Village Clerk and Administrative Assistant Job Descriptions will be changed to report to the Village Administrator.
Attorney Sosnowski will make the changes that have been discussed and bring them back to a future Committee of the Whole Meeting for more discussion and possible approval.
NEW BUSINESS: None.
PUBLIC WORKS –CHAIRMAN Trustee Mike Neville.
ENGINEER’S REPORT:
Village Engineer Sheri Kosmos presented her Engineering Status Report Dated April 11, 2022 to the committee:
• Contracts for the Harrison Avenue Eastbound Lane Repairs sent to Rock Road Companies for execution, waiting on schedule from contractor.
• Genoa Sidewalk Improvements, currently being advertised. Bid opening 4/25. • Vandiver Culvert Repair – Contracts sent to O’Brien Civil Works for execution.
• Regional Detention Improvements, no update.
• Well 5- IEPA Response – no update.
• Well 7 – Well House – Design Team started existing condition assessment. Existing condition report to be available at the April 25th Committee of the Whole Meeting. Topo Survey- field work completed, Soil Boring drilling/sampling completed. Design team to meet with Public Works to refine concept based on assessment and needs date tbd.
• Well 7 – Drill Only – no update. Waiting on Layne proposal.
• East Village Water Loop – staking easement completed. Permit applications have been prepared and Village has signed them for submittal.
The full report will be filed with these minutes.
UNFINISHED BUSINESS:
Village Administrator Claeyssen presented a Progress Report regarding the village’s Water Well Projects:
• Well #2 - The Layne Company has finished their assembly and initial testing. Public Works completed their testing and Well #2 was back online late April 8, 2022.
• Well #1 – Motor Assembly, Bowl Assembly were ordered. Layne still plans on being on site by the end of April.
• Well #7 – Motor Assembly order issued, still waiting for response from vendor (supply chain issues). Layne still working through coordinating drilling operation schedules with their Denver Office.
The full report will be filed with these minutes.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board for approval of the Vandiver Culvert Construction Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $7,000.00 from line item 5095 Capital Improvements (Engineering) FY 2022/2023 budget. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to the Village Board for approval of the Harrison Avenue Eastbound Construction Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $20,000.00 from line Item 5095 Capital Improvements (Engineering) FY 2022/2023 budget. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
Trustee Pearse stated that the Easter Candy Scramble will take place on Saturday, April 16, 2022. The Easter Bunnies arrive at 1:30 PM and that Event starts at 2:00 PM.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT: No Report.
FINANCE – CHAIRMAN Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Pearse moved to send to the Village Board for approval of a Grant Policy and Procedure for the Village of Cherry Valley. Trustee Belt seconded. Attorney Sosnowski stated that she has reviewed the policy and she had some questions regarding the Grant Coordinator. After some discussion Treasurer Gumowski stated that she will update the policy with a generic statement and add that the coordinator will be the person that is requesting the grant. All “Aye;” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT:
The Monthly Report was presented by Village Administrator Jim Claeyssen, Trustee Neville moved to place the Administration Report on file. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
PLANNING AND DEVELOPMENT – President David Schroeder
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Monthly Health Insurance Update – Trustee Hollembeak asked the committee members if they had any questions related to the monthly report; if they do please contact Treasurer Maureen Gumowski.
EXECUTIVE SESSION:
At this time, President Schroeder entertained that the Village Board go into Executive Session under (5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Motion was made by Trustee Hollembeak and seconded by Trustee Belt. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
Village Clerk Kathy Trimble, Village Treasurer Maureen Gumowski, Police Sergeant Jesse Pearse were excused at 7:44 PM from the meeting. Attorney Roxanne Sosnowski will be taking the Executive Session Minutes.
The Village Board was in Executive Session from 7:45 PM to 8:25 PM.
RECONVENE TO OPEN SESSION:
President Schroeder reconvened that the Village Board to Open Session at 8:26 PM. A roll call was taken:
Nancy Belt Present
Mike Neville Present
Jeff Fustin Present
Brandi Pearse Present
Sally Hollembeak Present
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:27 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2004-11-2022.pdf
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