Village of Cherry Valley Committee of the Whole met April 25.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Police Chief Roy Bethge, Village Administrator Jim E. Claeyssen, Village Treasurer Maureen Gumowski, Village Engineer Sheri Kosmos, and Village Clerk Kathy Trimble.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda with one change, Trustee Fustin will be presenting the Planning and Development Report tonight for President Schroeder. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Neville moved to approve the April 11, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Belt moved to send to the Village Board the first reading of “AN ORDINANCE AMENDING CHAPTER 74, UTILITIES, ARTICLE II, WATER, DIVISION 4, METERS AND RATES, SECTION 74-126 OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS”. Trustee Hollembeak seconded. These water rates will go into effect on July 1, 2022. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
Village Engineer Sheri Kosmos presented her Engineering Status Report Dated April 25, 2022 to the committee:
• Harrison Avenue Eastbound Lane Repairs – Construction to start May 4 and completed by June 18, 2022.
• Genoa Sidewalk Improvements – Bid results provided, will be moved to the 5/3/2022 Village Board Meeting for approval.
• Vandiver Culvert Repair – Contracts sent to O’Brien Civil Works, waiting on schedule for construction.
• South Mill Road Storm Sewer Project – Bid results provided, will be moved to the 5/3/2022 Village Board Meeting for approval.
• Regional Detention Improvements – Design done – Anticipate May bid opening.
• Well 7 – Well House – Design Team started existing condition assessment. Follow Up visit week of 5/2, Approximate Design Schedule (subject to change).
• Well 7 – Drill Only – no update. Waiting on Layne Proposal.
• East Village Water Loop – staking easement completed. Design delayed due to Well 7, Construction delayed until Fall – per staff direction.
• Village Parking Lot Projects (Baseball Tap, Post Office) – Prepare plans for late Summer bidding/fall construction, MFT Funding. Need to Prepare IDOT estimates and Resolution.
The full report will be filed with these minutes.
UNFINISHED BUSINESS:
Village Administrator Claeyssen presented a Progress Report regarding the village’s Water Well Projects:
• Well #1 - The Layne Company has all miscellaneous assemblies/parts on hand, Layne Company is on an emergency service call at a Rockford Well house, start date has been pushed back to May 4th. Planning on being online by May 13th.
• Well #7 – Motor Assembly order issued, still waiting for response from vendor (supply chain issues). Layne still working through coordinating drilling operation schedules with their Denver Office.
The full report will be filed with these minutes.
NEW BUSINESS:
1. Committee discussion was had regarding the advance purchase of materials for the East Village Water Loop Project. Due to potential supply chain issues, the consensus of the committee was to move forward and purchase (6) Fire Hydrants and 5,300 feet of 12” Diameter PVC Pipe for this project. Purchase will be forwarded to the Village Board for approval.
2. Trustee Neville moved to send to the Village Board for approval of the Genoa Street Construction Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $8,500.00 from line item 5095 Capital Improvements FY 2022/2023 budget. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
3. Trustee Neville moved to send to the Village Board for approval of the South Mill Road Storm Construction Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $7,000.00 from line Item 5095 Capital Improvements FY 2022/2023 budget. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
4. Trustee Neville moved to send to the Village Board for approval of the CV Misc. Sidewalk Repairs Design Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $6,000.00 from line item 5095 Capital Improvements FY 2022/2023 budget. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
5. Committee discussion was had regarding the selection of an Energy Supply Contract for the village’s Water System. The consensus of the committee was to send this to an upcoming Village Board Meeting for approval as the rate sheets could change regarding the lowest responsive bidder before our selection date occurs.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
Trustee Pearse stated that the Nominations for Citizen of the Year are due by May 2, 2022.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board to approve a job description - Deputy Chief of Police. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Fustin moved to send to the Village Board to waive the rules and consider this a second and final reading of “AN ORDINANCE AMENDING CHAPTER 34 LAW ENFORCEMENT, ARTICLE II POLICE DEPARTMENT OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS CREATING THE POSITION OF DEPUTY CHIEF OF POLICE”. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT:
• Chief Bethge stated that the 2021 Police Statistics are posted on the village’s website.
• Part-time Police Officer Sam Saladino has accepted the position of full-time Police Officer.
• The breakfast for Police Week will be held on May 13, 2022.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Pearse moved to send to the Village Board for approval of a Debt Management Policy for the Village of Cherry Valley. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Pearse moved to approve the Administration Department to move forward with obtaining costs for Bond Counsel for the proposed Water Bond Ordinance. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
3. Trustee Pearse moved to send to the Village Board for approval of a License Agreement with the Cherry Valley Historical Society. Trustee Neville seconded. This agreement will be for the fiscal year instead of the calendar year. All “AYE;” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
PLANNING AND DEVELOPMENT – Trustee Jeff Fustin For President David Schroeder
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Trustee Fustin stated that the Planning and Zoning Commission met on April 20, 2022 and there were (2) items on the Agenda. The Pet Lodge request was deleted from the agenda due to the petitioner not being able to secure the property. The Solar Farm was laid over to the May Meeting due to an additional request regarding their Special Use Permit.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:54 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2004-25-2022.pdf
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