City of Wheaton City Council met June 20

By Kristine Gonzales-Abella

Aug 19, 2022

City of Wheaton City Council met June 20.

Here are the minutes provided by the council:

1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Councilwoman Fitch. Upon roll call, the following were:

Physically Present:

Councilman Barbier

Councilman Brown

Councilwoman Bray-Parker

Councilwoman Fitch

Councilwoman Robbins

Councilman Weller

Absent:

Mayor Suess

City Staff Physically Present:

Michael Dzugan, City Manager

John Duguay, Assistant City Manager/Deputy City Clerk

Jim Knippen, City Attorney

James Kozik, Director of Planning & Economic Development

Joseph Tebrugge, Director of Engineering

Susan Bishel, Public Information Officer

Patrick Keegan, Assistant Director of Information Technology

William Schultz, Fire Chief

Jolanta Moryl, Assistant Director of Finance

Fire Department Personnel

City Staff Electronically Present:

Nathan Plunkett, Streets Superintendent

Assistant City Manager Duguay stated Mayor Suess was absent and requested a motion to nominate a Mayor Pro Tem. Councilwoman Robbins moved, and Councilman Barbier seconded that Councilwoman Fitch be appointed Mayor Pro Tem.

Roll Call Vote:

Ayes: Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Councilwoman Fitch

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

2. Presentation Mayor Pro Tem Fitch read and presented a Proclamation that the week of June 20 - June 24 be “Pride Week" in the City of Wheaton to promote the principles of equality and liberty for all people.

Mayor Pro Tem Fitch read and presented a Proclamation honoring and recognizing Native Americans and all military veterans for their continued service and contributions to our country in the name of freedom.

City Manager Dzugan recognized the exemplary service of Bill Schultz. Fire Chief Schultz was hired in January 2003 as a Battalion Chief in the Fire Department, eventually promoted to Deputy Chief, then Fire Chief in 2013. He also served as Director of Building & Code Enforcement for the last three years. City Manager Dzugan stated Chief Schultz knowledge, skills and support as the pandemic began were key to the City's ability to continue providing quality services in the face of many challenges. City Manager Dzugan also thanked Chief Schultz' wife and family. He stated Chief Schultz served nearly twenty years and he will be missed.

3. Citizens to be Heard Erica Nelson, 1734 Kay Road, stated she attended a recent Coffee with Council session where two main topics were discussed. The first topic was new sidewalk installation. She stated several attendees had concerns related to flooding and were looking forward to receiving sidewalk designs and providing their feedback. Ms. Nelson also thanked the Mayor and Council for re-appointing her to the Community Relations Commission. She has served for over six years and is proud of the Commission's many accomplishments. She added there are six vacancies currently, but she has discussed the opportunity to serve with three interested residents and she feels they would be great additions to the Commission. Ms. Nelson also stated the Commission looks forward to the final work related to the Boards and Commissions purpose and duties update currently ongoing.

Kelly Hemmer, 1517 S. Stewart Street, Lombard, stated she serves as President of PFLAG DuPage. This organization advises, educates and supports the LGBTQ community. She thanked the City Council for their support and for the Pride proclamation.

Joshua Lieberman, 1275 Butterfield Road, serves as Chair of the Wheaton Chamber of Commerce's Diversity, Equity and Inclusion Committee. He thanked the City Council for the Pride proclamation.

4. Consent Agenda Councilman Barbier moved and Councilwoman Robbins seconded that the following action be taken on the Consent Agenda items:

Approve the minutes of the June 6, 2022 Wheaton City Council Regular Meeting as submitted.

Adopt Resolution R-2022-49, A Resolution Authorizing the Issuance of Solid Waste Collection and Disposal Licenses Authorize Issuance of Outdoor Special Event Liquor License – Downtown Wheaton Association - Summer Wine Walk Authorize Issuance of Outdoor Special Event Liquor License – Dupage County Fair Association - Dupage County Fair

Pass Ordinance 0-2022-28, An Ordinance Amending the Wheaton Liquor Control Ordinance, Chapter 6, Article III – Decrease in the Number of Class N (Residential Complex) Liquor Licenses (Wyndemere Senior Care, LLC D/B/A Wyndemere, 200 Wyndemere Circle)

Roll Call Vote on Consent Agenda:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

5. Pass Ordinance 0-2022-29, An Ordinance Amending the Official Motor Vehicle and Traffic Schedules (Chapter 70) for the City of Wheaton City Manager Dzugan stated there was a First Reading of this item at the June 6th meeting. This ordinance removes 5 minute parking from the downtown that was in place during COVID for curbside pick-up.

Councilwoman Bray-Parker moved and Councilman Weller seconded that Ordinance 0-2022-29, An Ordinance Amending the Official Motor Vehicle and Traffic Schedules (Chapter 70) for the City of Wheaton, be passed.

Roll Call Vote:

Ayes: Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

6. Receive Annual Comprehensive Financial Report for the Fiscal Year Ended December 31, 2021 Jamie Wilkey, Lauterbach & Amen, LLP, 668 N. River Road, Naperville presented the results of the 2021 Audit. State law requires that local governments publish an audit report within six months following the end of a fiscal year. Ms. Wilkey complimented the Finance Department for their preparedness, cooperation and results. She stated Lauterbach & Amen rendered an “unmodified opinion”, which is the highest-level opinion a municipality can receive.

Ms. Wilkey stated the auditors consider the City's internal controls over financial reporting as a basis for designing their auditing procedures. They did not identify any significant deficiencies or material weaknesses related to the City's internal controls. She encouraged Councilmembers to read the Executive Summary for details related to the audit and report.

Councilman Brown moved and Councilwoman Robbins seconded to receive the Annual Comprehensive Financial Report. By voice vote, the City Council unanimously voted to receive the Annual Comprehensive Financial Report for the Fiscal Year Ended December 31, 2021.

7. Approve Reappointment to City Board/Commission Mayor Pro Tem Fitch moved and Councilwoman Bray-Parker seconded that Alan Herbach, Vallari Talapatra and Simone Morton be reappointed to the Library Board all for three-year terms ending June 30, 2025.

Roll Call Vote:

Ayes: Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

8. First Reading of An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 22 - Buildings and Building Regulations City Manager Dzugan stated according to the City Code currently in place, all new overhead storm sewer sump pumps must connect to the storm sewer service. This revision would require connection to the storm sewer system only for new construction of a home or addition.

9. Adopt Resolution R-2022-50, A Resolution Abrogating Resolution R-2022-46 and Authorizing Execution of Agreement No. 309 with R.W. Dunteman Company for the 2022 Road, Sewer, and Water Rehabilitation Program for a Total Amount Not to Exceed $4,093,806.55 City Manager Dzugan stated there was a mathematical error related to the resolution approved by the City Council at the last Regular Meeting for the Road, Sewer and Water Rehabilitation Program. It has been corrected and this item abrogates the previous resolution and creates a new, correct resolution for consideration.

Councilman Barbier moved and Councilman Brown seconded that Resolution R-2022-50 A Resolution Abrogating Resolution R-2022-46 and Authorizing Execution of Agreement No. 309 with R.W. Dunteman Company for the 2022 Road, Sewer, and Water Rehabilitation Program for a Total Amount Not to Exceed $4,093,806.55, be adopted.

Roll Call Vote:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

10. Adopt Resolution R-2022-51, A Resolution for the Improvement Under the Illinois Highway Code (2022 Road, Sewer, and Water Rehabilitation Program)

City Manager Dzugan stated in order to use Motor Fuel Tax revenues for the 2022 Road Program, the City Council must adopt this resolution.

Councilman Barbier moved and Councilwoman Bray-Parker seconded that Resolution R-2022-51, A Resolution for the Improvement Under the Illinois Highway Code (2022 Road, Sewer, and Water Rehabilitation Program), be adopted.

Roll Call Vote:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

11. Adopt Resolution R-2022-52, A Resolution Authorizing the Purchase of Software Maintenance and Support Services for a One-Year Term from Esri, Inc. for a Total Amount Not to Exceed $21,404 City Manager Dzugan stated this software manages our Geographic Data and Mapping Systems. Since this is a sole source item, it requires five votes to pass.

Councilman Barbier moved and Councilwoman Bray-Parker seconded that Resolution R-2022-52, A Resolution Authorizing the Purchase of Software Maintenance and Support Services for a One-Year Term from Esri, Inc. for a Total Amount Not to Exceed $21,404, be adopted.

Roll Call Vote:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

12. Adopt Resolution R-2022-53, A Resolution Authorizing the Purchase of a Microsoft Software Assurance Renewal for a Three-Year Term from Dell Marketing LP Through the State of Illinois Joint Purchase Master Contract for a Total Amount Not to Exceed $64,762.51 City Manager Dzugan stated this is a core piece of software. It is sourced from Dell Marketing and through the State Joint Purchasing Master Contract.

Councilwoman Robbins moved and Councilman Weller seconded that Resolution R-2022-53, A Resolution Authorizing the Purchase of a Microsoft Software Assurance Renewal for a Three-Year Term from Dell Marketing LP Through the State of Illinois Joint Purchase Master Contract for a Total Amount Not to Exceed $64,762.51, be adopted.

Roll Call Vote:

Ayes: Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

13. Adopt Resolution R-2022-54, A Resolution Authorizing the Execution of Agreement No. 310 with Precision Pavement Markings for Roadway Paint Striping Services for a Total Amount Not to Exceed $28,560 City Manager Dzugan stated the Public Works Department is assisted by a contractor to re-stripe long stretches of roadways with yellow or white paint. This item and a previous item from the last Regular Meeting related to contracting for thermoplastic lines, exceed the total budget by approximately $4,000. He stated there are sufficient funds in the General Fund to cover the additional expenses.

Councilman Brown moved and Councilman Barbier seconded that Resolution R-2022-54, A Resolution Authorizing the Execution of Agreement No. 310 with Precision Pavement Markings for Roadway Paint Striping Services for a Total Amount Not to Exceed $28,560, be adopted.

Roll Call Vote:

Ayes: Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Councilman Barbier

Councilwoman Bray-Parker

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

14. Council Comment Councilwoman Bray-Parker stated the evening was a great celebration with the proclamations and the presentation for Chief Schultz. She visited Cantigny Park recently and enjoyed the newest exhibit: Alebrijes: Creatures of a Dream World. She stated there are 48 sculptures created by Mexican artists throughout the campus and the exhibit will remain at Cantigny until early fall. Councilwoman Bray-Parker noted the Juneteenth holiday. Juneteenth celebrates the emancipation of the last slaves in the United States in 1865.

Councilman Brown shared thoughts and prayers are with Representative Sean Casten's family with the recent loss of their daughter. He stated that it was an active and enjoyable weekend with Ribfest in Wheaton and the Municipal Band playing at Memorial Park.

Councilman Brown stated the Mayor has full discretion regarding the proclamations at Council meetings and the rest of the Council has no say. He sees it as a challenge when proclamations occur since not all people are recognized, and therefore, some are inevitably left out. He appreciates the diverse Wheaton community and would like to have proclamations, recognition and comments spoken personally as desired by Councilmembers during the Council Comment portion of the meeting.

15. Approval of Warrant Councilman Barbier moved and Councilman Bray-Parker seconded that Warrant No. 826 in the amount of $1,521,831.71 be approved.

Roll Call Vote:

Ayes: Councilman Barbier

Councilwoman Bray-Parker

Councilman Brown

Mayor Pro Tem Fitch

Councilwoman Robbins

Councilman Weller

Nays: Absent:

None Mayor Suess

Motion Carried Unanimously

16. Adjournment Councilwoman Bray-Parker moved and Councilman Brown seconded that the regular Wheaton City Council Meeting be adjourned at 7:48 p.m.