Village of Cherry Valley Committee of the Whole met June 27.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Dave Kurlinkus, Chief Roy Bethge, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos, Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Village President Schroeder asked that the agenda be amended moving the Planning & Development Report before the Ordinance Report. Trustee Hollembeak moved to adopt the amended agenda. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Hollembeak moved to approve the June 13, 2022 Meeting Minutes. Trustee Neville seconded. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
PLANNING AND DEVELOPMENT – Chairman Trustee Carl Wedig
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Wedig moved to authorize Attorney Stevens to draft an ordinance for a Text Amendment to Section 82-54(e)(2) of the Code of Ordinances for the Village of Cherry Valley, Illinois to allow for the extension of a Special Use Permit for the amount of time deemed appropriate by the Board of Trustees for the Village of Cherry Valley, Illinois.
Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Wedig moved to authorize Attorney Stevens to draft an ordinance for an extension of the initial one-year period for a Special Use Permit to April 27, 2024 under Section 82-54 (e)(2) of the Code of Ordinances for the Village of Cherry Valley, Illinois for the following PINs: 07-06-103-003, 05-31-300-027 and 05-31-400-019. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
3. Trustee Wedig to send to the Village Board Resolution 2022-24: “A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS CONSENTING TO THE REDEVELOPMENT AGREEMENT BETWEEN WINNEBAGO COUNTY AND DOLPHIN 39 LLC”. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS:
1. Continued committee discussion regarding the review of the village’s Code of Ordinances: “AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY”. Trustee Belt asked that the Trustees review the section regarding appointed officials terms to line up with the election terms rather than have them appointed each year. The trustees also need to discuss compensation. This item will be brought back for discussion at the next committee meeting.
2. Discussion was had about restricting car dealers that are not located in the Village of Cherry Valley limits to not be able to have a tent sale. Consensus from the committee is to limit tent sales to dealerships within the Village of Cherry Valley. Trustee Belt moved to send “AN ORDINANCE AMENDING CHAPTER 26, BUSINESSES, ARTICLE II, LICENSES AND PERMITS, OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS BY CREATING SECTION 26-47, TEMPORARY OUTDOOR VEHICLE SALES” to the July 5, 2022 Village Board meeting and to waive the rules and consider it for second and final reading and passage. The permit fee would be the same as the City of Rockford: $150.00.
NEW BUSINESS: None.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Harrison Avenue Eastbound Lane Repairs – Punchlist sent to contractor.
• Genoa Sidewalk Improvements – Required completion by August 19th
• Vandiver Culvert Repair – Retainage to be released in July.
• South Mill Road Storm Sewer Project – Required completion by August 19th
• Regional Detention Improvements – Currently being advertised.
• Well 7 – Well House – Design on pause until well is drilled and tested (per IEPA direction)
• Well 7 – Drill Only – IEPA drill permit in process.
• East Village Water Loop – Permit received from IEPA 6/3/22.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office). Field work in progress.
The full Engineering Report will be placed on file with the permanent record.
UNFINISHED BUSINESS:
1. Project updates on the village’s Water System –Public Works Supervisor Steve Strasser stated that the Radium results from Well 5 came back within acceptable limits.
2. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs Public Works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on file with the permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board the Construction Engineering Services Contract with C.E.S. INC. for the Regional Detention Improvements Project, as outlined in the village’s FY 2022/2023 Budget, at a cost of $14,000.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to the Village Board a Change Order for the Service Agreement for the 2022 Bridge Inspections with Infratek Engineering Investigations, LLC for the amount of $976.86 from line item 5095 Streets. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: There will be a Recreation Board Meeting this Wednesday June 29, 2022 to discuss the 4th of July Parade.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board approval to purchase (7) MSTUS PRY tools from 3rd Law Breaching Tool LLC from line item 5285 Police at a cost of $2,901.00. Trustee Neville seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Fustin moved to send to the Village Board approval to purchase a Ram/Pry Breeching Door from Breaching Technologies, Inc. from line item 5285 Police at a cost of $5,925.84. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT:
• Patrol Officer Bunge is at the Academy and has begun week six of training and has eight weeks remaining.
• Active shooter training was conducted at Cherry Valley Elementary School for all officers last Thursday and Friday.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:43 PM. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
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