Illinois Civil Service Commission met July 21.
Here are the minutes provided by the commission:
I. CALL TO ORDER THE REGULAR OPEN MEETING AT 11:04 A.M. AT 607 E. ADAMS STREET, SUITE 801, SPRINGFIELD, IL
II. ROLL CALL AND CONFIRMATION OF A QUORUM
Timothy D. Sickmeyer, Chairman; G.A. Finch (remote), David Luechtefeld, Vivian Robinson (remote), and Teresa C. Smith, Commissioners; Thomas Klein, Executive Director, Andrew Barris, Assistant Executive Director, Sabrina Johnson, Exemption Monitor, and Alexandra Myers, Executive Secretary; Ben Fokum (remote) and Jami Owens (remote), Central Management Services; Jason Hall (remote) and Mandy Page (remote), Department of Corrections; Jane Bethard (remote) and Kimberly Fornero (remote), Department of Human Services; Dana Severinghaus (remote) and Melina Tamaras-Collins, Department of Insurance; Jennifer Kieffer (remote), Department of Revenue; and Daria Hernandez (remote) and Viktorija Legge (remote), Office of Executive Inspector General.
It Was Moved By Commissioner Smith, Seconded By Commissioner Luechtefeld The Motion Adopted 5-0 To Allow Commissioner Finch And Commissioner Robinson To Join The Meeting Remotely.
III. APPROVAL OF MINUTES OF REGULAR OPEN MEETING HELD JUNE 16, 2022
It Was Moved By Commissioner Luechtefeld, Seconded By Commissioner Robinson, And By Roll Call Vote The Motion Adopted 5-0, To Approve The Minutes Of The Regular Open Meeting Held June 16, 2022.
IV. PUBLIC COMMENT IN ACCORDANCE WITH THE OPEN MEETINGS ACT
In accordance with the Open Meetings Act and the Rules of the Civil Service Commission, Executive Director Thomas Klein offered an opportunity for any person to address members of the Commission.
Hearing no response, the meeting proceeded to the next agenda item.
V. EXEMPTIONS UNDER SECTION 4d(3) OF THE PERSONNEL CODE
A. Governing Rule – Section 1.142 Jurisdiction B Exemptions
a) The Civil Service Commission shall exercise its judgment when determining whether a position qualifies for exemption from Jurisdiction B under Section 4d(3) of the Personnel Code. The Commission will consider any or all of the following factors inherent in the position and any other factors deemed relevant to the request for exemption:
1) The amount and scope of principal policy making authority;
2) The amount and scope of principal policy administering authority;
3) The amount of independent authority to represent the agency, board or commission to individuals, legislators, organizations or other agencies relative to programmatic responsibilities;
4) The capability to bind the agency, board or commission to a course of action;
5) The nature of the program for which the position has principal policy responsibility;
6) The placement of the position on the organizational chart of the agency, board or commission;
7) The mission, size and geographical scope of the organizational entity or program within the agency, board or commission to which the position is allocated or detailed.
b) The Commission may, upon its own action after 30 days’ notice to the Director of Central Management Services or upon the recommendation of the Director of the Department of Central Management Services, rescind the exemption of any position that no longer meets the requirements for exemption set forth in subsection (a). However, rescission of an exemption shall be approved after the Commission has determined that an adequate level of managerial control exists in exempt status that will insure responsive and accountable administrative control of the programs of the agency, board or commission.
c) For all positions currently exempt by action of the Commission, the Director of Central Management Services shall inform the Commission promptly in writing of all changes in essential functions, reporting structure, working title, work location, position title, position number or specialized knowledge, skills, abilities, licensure or certification.
d) Prior to granting an exemption from Jurisdiction B under Section 4d(3) of the Personnel Code, the Commission will notify the incumbent of the position, if any, of its proposed action. The incumbent may appear at the Commission meeting at which action is to be taken and present objections to the exemption request.
(Source: Amended at 34 Ill. Reg. 3485, effective March 3, 2010)
B. Requests for 4d(3) Exemption
⮚ Exemption Monitor Sabrina Johnson indicated that Item B was a request for a Mental Health Compliance Administrator at the Department of Corrections (DOC), a position that reports to the Chief Compliance Officer, who reports to the Director. This position serves as a principal policy administrator, it develops and implements policy affecting standards of care, ethics and licensing requirements for mental health services, formulates administrative directives to guide the direction of services, and serves as a spokesperson to Governor’s Office, Legislators, and State Officials. Staff recommended this exemption request be granted.
After reviewing the minimum requirements for this position and it being a critical position, Commissioner Smith inquired if this position will have advisory responsibilities within this area to advise on and set practices regarding mental health. Mr. Jason Hall, Chief Compliance Officer at DOC, indicated that this position was established to allow DOC to work with the Mental Health Unit, as well as with outside entities to make sure DOC is following best practices statewide This position will work with outside auditors and make sure DOC is in compliance with judicial orders DOC is facing.
⮚ Item C was a request for a Statewide Opioid Settlement Administrator at the Department of Human Services (DHS), a position that reports to the Director of Substance Use Prevention and Recovery, who reports to the Assistant Secretary of Programs, who reports to the Secretary. This position serves as a policy making official. It develops, implements, and formulates primary program policy and procedures for preventing and abating opioid use. It also serves as spokesperson to Executive and Legislative staff of state and federal government for existing statutes, laws, and regulations involving the Illinois Opioid Remediation State Trust Fund and the Illinois Opioid Remediation Fund Advisor Board. Staff recommended this exemption request be granted.
Commissioner Luechtefeld inquired if this is a new position. Ms. Kim Fornero, Substance Use Prevention and Recovery, Compliance Monitoring and Technical Assistance Administrator at DHS, indicated this is a new position.
⮚ Item D was a request for Senior Insurance Advisor at the Department of Insurance (DOI), a position that reports to the Director. This position formulates and implements policy, having statewide impact regarding insurance policy matters, including health insurance reforms. This position has authority on policy making issues impacting agency management and statewide agency operations, interprets new legislation, and is a spokesperson on behalf of the Director and DOI. Staff recommended this exemption request be granted.
Commissioner Luechtefeld inquired if this is a new position. Ms. Melinda Tomaras-Collins, Human Resources Manager at DOI, indicated this position is not a new position. Chairman Sickmeyer stated that after looking through the history of this position, this position was approved and withdrawn a few times. He inquired if this will happen again or will DOI go forward with exemption. Ms. Tomaras-Collins indicated DOI will be going forward. DOI changed the duties to involve all insurance and health programs, and this position will be the senior position handling insurance policy matters.
It Was Moved By Commissioner Smith, Seconded By Commissioner Finch The Motion Adopted 5-0 To Grant The 4d(3) Exemption Request For The Following Positions:
B: Mental Health Compliance Administrator (DOC)
C: Statewide Opioid Settlement Administrator (DHS)
D: Senior Insurance Advisor (DOI)
B. Illinois Department of Corrections
| Position Number | 40070-29-00-020-20-01 |
| Functional Title | Mental Health Compliance Administrator |
| Incumbent | Vacant |
| Supervisor | Chief Compliance Officer, who reports to the Director |
| Location | Sangamon County |
| Position Number | 40070-10-40-700-00-01 |
| Functional Title | Statewide Opioid Settlement Administrator |
| Incumbent | Vacant |
| Supervisor | Director of Substance Use Prevention and Recovery, who reports to the Assistant Secretary of Programs, who reports to the Secretary |
| Location | Sangamon County |
| Position Number | 40070-14-00-100-00-01 |
| Functional Title | Senior Insurance Advisor |
| Incumbent | Vacant |
| Supervisor | Director |
| Location | Sangamon County |
A. Governing Rule – Section 1.45 Classification Plan
The Commission will review the class specifications requiring Commission approval under the Classification Plan and will approve those that meet the requirements of the Personnel Code and Personnel Rules and conform to the following accepted principles of position classification:
a) The specifications are descriptive of the work being done or that will be done;
b) Identifiable differentials are set forth among classes that are sufficiently significant to permit the assignment of individual positions to the appropriate class;
c) Reasonable career promotional opportunities are provided;
d) The specifications provide a reasonable and valid basis for selection screening by merit examinations;
e) All requirements of the positions are consistent with classes similar in difficulty, complexity and nature of work; and
f) The relation of the class specifications to any applicable collective bargaining agreement.
B. None Submitted
It Was Moved By Commissioner Luechtefeld, Seconded By Commissioner Finch The Motion Adopted 5-0 To Disapprove Any Class Specifications Received By The Commission Staff Not Contained In This Agenda To Allow Adequate Study.
VII. PERSONNEL RULES
A. Civil Service Commission Governing Rule – Section 1.310 Personnel Rules
The Commission has power to disapprove new rules or amendments to existing rules submitted by the Director of Central Management Services. Such proposed new rules or amendments of existing rules submitted to the Commission shall be accompanied by a report of proceedings attending the prior public hearing required by law with respect to them.
If the Commission does not disapprove new rules or any amendment to existing rules within 30 days following the receipt from the Director of Central Management Services, the new rules or amendments have the force and effect of law after filing by the Director with the Secretary of State.
B. None submitted
It Was Moved By Commissioner Smith, Seconded By Commissioner Luechtefeld The Motion Adopted 5-0 To Disapprove Any Amendments To Personnel Rules Received By The Commission Staff But Not Contained In This Agenda To Allow Adequate Study.
VIII. MOTION TO CLOSE A PORTION OF THE MEETING
It Was Moved By Commissioner Luechtefeld, Seconded By Commissioner Finch, And By Roll Call Vote The Motion Adopted 5-0 To Close A Portion Of The Meeting Pursuant To Subsections 2(C)(1), 2(C)(4), And 2(C)(11) Of The Open Meetings Act.
Sickmeyer Yes Finch Yes
Luechtefeld Yes Robinson Yes
Smith Yes
IX. PUBLICLY ANNOUNCED DECISION RESULTING FROM APPEAL X. APPEAL TERMINATED WITHOUT DECISION ON THE MERITS D-6-22
| Employee | Susanna Grimaldo | Appeal Date | 09/20/2021 |
| Agency | Dept. of Human
Services | Decision Date | 06/03/2022 |
| Appeal Type | Demotion | Proposal for
Decision | Dismissed. |
| ALJ | Thomas Klein |
Sickmeyer Yes Finch Yes
Luechtefeld Yes Robinson Yes
Smith Yes
DA-15-22
| Employee | Andrew Krominga | Appeal Date | 12/17/2022 |
| Agency | Dept. of Corrections | Decision Date | 07/08/2022 |
| Appeal Type | Discharge | Proposal for
Decision | Dismissed. |
| ALJ | Thomas Klein |
Sickmeyer Yes Finch Yes
Luechtefeld Yes Robinson Yes
Smith Yes
DA-20-22
| Employee | Robert Graves | Appeal Date | 01/26/2022 |
| Agency | Dept. of Transportation | Decision Date | 07/08/2022 |
| Appeal Type | Discharge | Proposal for
Decision | Discharge upheld. |
| ALJ | Thomas Klein |
Sickmeyer Yes Finch Yes
Luechtefeld Yes Robinson Yes
Smith Yes
DA-25-22
| Employee | Carlos Ocampo | Appeal Date | 04/14/2022 |
| Agency | Dept. of Revenue | Decision
Date | 07/08/2022 |
| Appeal Type | Discharge | Proposal for Decision | Discharge upheld. |
| ALJ | Andrew Barris |
Sickmeyer Yes Finch Yes
Luechtefeld Yes Robinson Yes
Smith Yes
XI. STAFF REPORT
Executive Director Thomas Klein announced that forms for Driver’s License and Insurance certification need to be filled out and submitted for those who use their cars for state business.
XII. ANNOUNCEMENT OF NEXT MEETING
Announcement was made of the next regular open meeting to be held at 11:00 a.m. on Thursday, August 18, 2022, in the Springfield office of the Commission.
XIII. MOTION TO ADJOURN
It Was Moved By Commissioner Robinson, Seconded By Commissioner Smith, And By Roll Call Vote The Motion Adopted 5-0 To Adjourn The Meeting At 11:37 A.M.
https://www2.illinois.gov/sites/icsc/Documents/7-21-22%20Regular%20Meeting%20Minutes.pdf
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