Village of Cherry Valley Board of Trustees met Aug. 16.
Here are the minutes provided by the board:.
President David Schroeder Called The Village Board Meeting To Order At 7:00 Pm And Led The Pledge Of Allegiance.
A roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present
Mike Nevillle Present
Jeff Fustin Present
Brandi Pearse Absent
Sally Hollembeak Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Deputy Police Chief Todd Stockburger, and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Hollembeak moved to approve the amended Village Board Agenda with 1 change: • Trustee Fustin will present the Finance Report tonight for Trustee Pearse. Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.
PUBLIC HEARING: Public Hearing Pursuant to the Bond Issue Notification Act concerning the issuance of up to $5,100,000 of General Obligation Bonds to Finance Water System Improvements.
OPEN PUBLIC HEARING AND INTRODUCTORY REMARKS:
President Schroeder Opened the Public Hearing:
“I will now call to order and open the public hearing on the issuance of up to $5,100,000 of general obligation alternate bonds to finance water system improvements. This public hearing is being held pursuant to the Bond Issue Notification Act. During this public hearing, a description of the water system improvements project will be provided, an explanation of why the issuance of bonds is needed to finance the project and then any member of the public wishing to provide written or oral comments/testimony regarding the project will be provided with an opportunity to do so. Such comments will be limited to reasonable time limits established by the Village.
The water system improvement project consist of constructing a new well, along with related improvements such as well house improvements, water mains, valves, and vaults, to connect the new well to the existing water system. The estimated costs of the project is $5,100,000 and the anticipated construction period for the project is 18-24 months.
The issuance of the bonds is needed in order to finance the costs of the construction of the project.
At this time, anyone wishing to provide written or oral comments/testimony may do so by coming up to the podium one at a time and stating your name and making your comments. Written comments may be handed over to the Village Clerk.
Oral comments will be limited to 5 minutes per person in accordance with Village Ordinances and please sign the sign in sheet at the podium.
INTRODUCTION OF WRITTEN COMMENTS: No Written Comments were introduced.
PUBLIC COMMENTS: No one has signed up for Public Comment.
BOARD COMMENTS: No Board Comments.
If there is no one else wishing to provide comments/testimony, I will now close and adjourn the public hearing at 7:10 PM.”
CLOSE/ADJOURN PUBLIC HEARING:
Trustee Hollembeak moved that the Public Hearing Meeting be closed and adjourned. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Fustin moved to approve the Village Board Meeting Minutes from August 1, 2022. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: Mr. Salvadore (Sam) Gonzales, a 20-year resident of the village, expressed his concerns on why the village is not receiving funding for the Armed Forces Memorial Park and for additional resources for the Cherry Valley Police Department from the Rockford Casino.
TREASURER’S REPORT: No Report.
PRESIDENT REPORT: DAVID SCHROEDER
1. Trustee Belt moved that the Village Board approve a Special Event Permit for Kegel Harley-Davidson, 7125 Harrison Ave. Rockford, Illinois on Wednesday September 14, 2022, on behalf of Bikers Against Child Abuse (a 501c3) and waive all associated fees. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
2. Trustee Belt moved that the Village Board approve a Special Event Permit for Kegel Harley-Davidson, 7125 Harrison Ave. Rockford, Illinois on Wednesday September 24, 2022, on behalf of Mending Hearts Rescue (a 501c3) and waive all associated fees. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.
ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN:
Village Administrator Claeyssen stated that is a Special Planning and Zoning Commission Meeting on August 24, 2022 at 6:30PM, a Special Village Board Meeting on August 31, 2022 and the September 6, 2022 Village Board Meeting has been cancelled.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.: No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there will be a Planning and Zoning Commission Meeting tomorrow. Everyone is welcome to attend.
BRANDI PEARSE – RECREATION BOARD:
President Schroeder stated that there will be a Recreation Board Meeting on September 7, 2022 at 7:00PM. Everyone is welcome to attend.
ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.
FINANCE REPORT BY TRUSTEE JEFF FUSTIN FOR TRUSTEE BRANDI PEARSE:
1. Ms. Jennifer Martinson, from Lauterbach & Amen, LLP presented the Annual Financial Report for the Fiscal Year ended April 30, 2022 to the Village Board as prepared by Lauterbach & Amen, LLP. During discussion, Ms. Martinson pointed out various points of interest to the Village Board for their continued review and if there were any questions. The Village of Cherry Valley received a clean audit report.
Ms. Martinson thanked Treasurer Maureen Gumowski and Village Clerk Kathy Trimble for the help that was given during the audit process.
2. Trustee Fustin moved that the Village Board approve Resolution 2022-26: A Resolution of the Village of Cherry Valley, Illinois to designate Stillman Bank as an authorized Designated Depository for the Village of Cherry Valley. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
3. Trustee Fustin moved that the Village Board approve Resolution 2022-27: A Resolution of the Village of Cherry Valley, Illinois Approving an Engagement Agreement with Ice Miller to Provide Disclosure Counsel Services. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
CARL WEDIG AYE Motion carried with 5 “AYES” and 1 “ABSENT”.
4. Trustee Fustin moved that the Village Board approve the bills reviewed and approved by the Budget Director on August 16, 2022 and reviewed and approved by the village trustees present at the August 16, 2022 Village Board Meeting at a total amount of $109,766.24. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
Trustee Fustin states that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:
1. Trustee Fustin moved that the Village Board approve Part Time Officer John Bennett to attend Taser Recertification Training on October 26, 2022 in Peru, Illinois at a cost of $375.00 from line item 5195 Police. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
Trustee Fustin states that PUBLIC SAFETY passes.
PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:
1. Trustee Neville moved that the Village Board approve the lowest responsive bid for the 2022 Cherry Valley Municipal Parking Lot Project, using Rebuild Illinois/Motor Fuel Tax Funds from Stenstrom Excavation and Blacktop Group, Rockford, Illinois at a cost of $80,601.52 from line item 5390 Streets/Drainage Improvements (MFT Funds). Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
2. Trustee Neville moved that the Village Board approve the 2022 Cherry Valley Municipal Parking Lot – Construction Management Contract with C.E.S. INC. at a cost of $7,750.00 from line item 5095 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
3. Trustee Neville moved that the Village Board approve the lowest responsive bid for the East Village Water Main Project from the N-TRACK GROUP LLC, Loves Park, Illinois at a cost of $229,287.92 from line item 5380 Water. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
4. Trustee Neville moved that the Village Board approve the East Village Water Loop – Construction Services Contract with C.E.S. INC. at a cost of $32,000.00 from line item 5095 Water. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent S
Ally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
5. Trustee Neville moved that the Village Board waive the rules in regards to bidding for the purchase and installation of a new dump body for Truck #503 for the Public Works Department from Monroe Truck Equipment, Monroe, Wisconsin as allowed by Illinois State Statute 65 ILCS 5/8-9-1. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
6. Trustee Neville moved that the Village Board approve the purchase and installation of a new dump body for Truck #503 from Monroe Truck Equipment, Monroe, Wisconsin at a total cost of $44,678.00 from line item 5420 Capital Improvements. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
7. Trustee Neville moved that the Village Board approve a Change Order related to the South Mill Road Storm Sewer Project to Northern Illinois Services, Rockford, Illinois for a change in manhole size (5’ to 6’ diameter) at a cost of $1,040.00 from line item 5390 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
Trustee Neville stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG:
1. Trustee Wedig moved that the Village Board approve submitting an application to join the Northern Illinois Council of Governments. (Yearly cost is $2,500.00). Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
Trustee Wedig stated that PLANNIG AND DEVELOPMENT passes.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.
EXECUTIVE SESSION:
President Schroeder made a motion to go into Execution Session for the following:
(5 ILCS 120/2)(C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
(5 ILCS 120/2)(C)(5) (Purchase or Lease of Real Estate) The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Absent
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “ABSENT”.
President Schroeder excused Deputy Police Chief Todd Stockburger and Treasurer Maureen Gumowski from the meeting at 7:22 PM.
President Schroeder excused Village Clerk Kathy Trimble from the (5 ILCS 120/2)(C)(1) (Personnel Matters) portion of Executive Session at 7:45PM. Attorney Sosnowski will record the rest of the meeting.
The Village Board was in Executive Session from 7:23 PM to 7:50 PM.
RECONVENE TO OPEN SESSION:
President Schroeder reconvened the Village Board into Open Session:
A roll call was taken:
Nancy Belt Present
Mike Nevillle Present
Jeff Fustin Present
Brandi Pearse Absent
Sally Hollembeak Present
Carl Wedig Present
BOARD COMMENTS:
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:51 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
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