Village of Cherry Valley Board of Trustees met Dec. 20.
Here are the minutes provided by the board:
The Village Board Of Trustees Of Cherry Valley, Illinois, Winnebago And Boone Counties, Convened On The 20th Day Of December 2022.
President David Schroeder Called The Village Board Meeting To Order At 7:00 Pm And Led The Pledge Of Allegiance.
A roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present Mike Nevillle Present
Jeff Fustin Present Brandi Pearse Present
Sally Hollembeak Present Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Police Chief Roy Bethge, Deputy Police Chief Todd Stockburger, Treasurer Maureen Gumowski and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Hollembeak moved to approve the amended Village Board Agenda with the following changes:
• Approval of the Meeting Minutes should be December 6, 2022 and not December 20, 2022.
• Trustee Belt would like to speak under Board Comments.
Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Hollembeak moved to approve the Village Board Minutes from December 6, 2022. Trustee Fustin seconded. All “AYE” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment.
TREASURER’S REPORT: No Report.
PRESIDENT’S REPORT: DAVID SCHROEDER:
1. Trustee Hollembeak moved that the Village Board approve Resolution 2022-38: A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS TO APPROVE THE MEETING SCHEDULE FOR VILLAGE BOARD AND COMMITTEE OF THE WHOLE MEETINGS FOR 2023. Trustee Neville seconded. All “AYE” none opposed. Motion carried by voice vote.
ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.
ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN:
President Schroeder gave an update on Jim Claeyssen after his accident.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.: No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there will not be a Planning and Zoning Commission Meeting in December.
BRANDI PEARSE – RECREATION BOARD:
Trustee Pearse stated that there will not be a Recreation Board Meeting in January. Ice Skating will take place on February 18, 2023 at Doty Park in Belvidere, IL.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board consider this the second and final reading of AN ORDINANCE ABATING THE AD VALOREM TAX PREVIOUSLY LEVIED FOR THE YEAR 2022 TO PAY DEBT SERVICE ON THE $4,925,000 GENERAL OBLIGATION ALTERNATE BONDS (WATERWORKS SYSTEM ALTERNATE REVENUE SOURCE), SERIES 2022, OF THE VILLAGE OF CHERRY VALLEY, WINNEBAGO AND BOONE COUNTIES, ILLINOIS. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
2. Trustee Belt moved that the Village Board pass and approve Ordinance 2022-56: AN ORDINANCE ABATING THE AD VALOREM TAX PREVIOUSLY LEVIED FOR THE YEAR 2022 TO PAY DEBT SERVICE ON THE $4,925,000 GENERAL OBLIGATION ALTERNATE BONDS (WATERWORKS SYSTEM ALTERNATE REVENUE SOURCE), SERIES 2022, OF THE VILLAGE OF CHERRY VALLEY, WINNEBAGO AND BOONE COUNTIES, ILLINOIS. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
Trustee Belt stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE BRANDI PEARSE:
1. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on December 20, 2022 and reviewed and approved by the village trustees present at the December 20, 2022 Village Board Meeting at a total amount of $791,768.87. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
Trustee Pearse stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:
1. Trustee Fustin moved that the Village Board approve a request for Sergeants Pearse and Muraski to attend the Northwest Illinois Law Enforcement Executives Association Winter Training Retreat on January 15 and 16, 2023 in Galena, IL with travel, lodging, and meals not to exceed $400.00 from line item 5200 Police. There is no cost for the training. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Abstain
Sally Hollembeak Aye Carl Wedig Aye
Motion carried with 5 “AYES” AND 1 “ABSTAIN”.
2. Trustee Fustin moved that the Village Board approve a request for approval for Sergeant Bryon Muraski to attend the Northwestern University Center for Public Safety Supervision of Police Personnel course online from March 6, 2023 until April 30, 2023 at a cost of $1,100.00 from line item 5195P. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
3. Trustee Fustin moved that the Village Board approve a request for approval for Deputy Chief Todd Stockburger to attend Force Science Certification course online at a cost of $1,399.00 from line item 5195P. This is a self-paced course with no set class dates. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
4. Trustee Fustin moved that the Village Board approve a request for approval for Sergeant Jesse Pearse, Officers Victor Crouch, and Sam Saladino to attend the Force Science Realistic De-Escalation Instructor Course at a cost of $395.00 each for a total of $1,185.00 from line item 5195P. This is a self-paced course with no set class dates.
Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Abstain
Sally Hollembeak Aye Carl Wedig Aye
Motion carried with 5 “AYES” AND 1 “ABSTAIN”.
5. Trustee Fustin moved that the Village Board approve a request for approval for Deputy Chief Todd Stockburger to attend Redacting Records in Illinois training online on January 25, 2023 and ASM Carrie Parent to attend Sealing and Expunging Illinois Records online on February 8, 2023 from PRI Management Group at a cost of $318.00 from line item 5195P. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
6. Trustee Fustin moved that the Village Board approve a request for approval to purchase and install a security fence with locked access in the basement storage area for secure police records from Dach Fence at a cost of $5,103.00 from line item 5375 Capital. This is a budgeted expense. No additional quotes were available from area vendors. Out of state vendors were contacted however they wanted to charge a fee to supply a quote. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
7. Trustee Fustin moved that the Village Board approve a request for approval to purchase and install a security fence with locked access in the police garage area for seized vehicles and vehicles being stored as evidence from Dach Fence at a cost of $5,081.00 from line item 5375 Capital. No additional quotes were available from area vendors. Out of state vendors were contacted however they wanted to charge a fee to supply a quote. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:
1. Trustee Neville moved that the Village Board approve design engineering and construction engineering for Lawrence Street (State Street to Genoa Road) a. Scope – 2” Mill/overlay; rem/replace ADA at State Street; structure adjustments, rem/replace curb and gutter along old school property and restore parkway at the old school by removing concrete and replacing sections of sidewalk and planting area between curb and new sidewalk. Estimated construction cost $194,422.00, Engineering Design Fee $10,000.00, Engineering Construction Service Fee $10,000.00 from line item 5095 Capital Improvement Funds. Trustee Hollembeak seconded.
A discussion was had as to why we are approving Construction Engineering at the same time as approving Design Engineering. We should only be approving Design Engineering at this time. These motions will be placed on a Committee of the Whole Agenda for discussion before moving to the Village Board for approval in the future.
Trustee Neville withdrew his original motion and Trustee Hollembeak withdrew her second.
Trustee Neville moved that the Village Board approve design engineering for Lawrence Street (State Street to Genoa Road)
Scope – 2” Mill/overlay; rem/replace ADA at State Street; structure adjustments, rem/replace curb and gutter along old school property and restore parkway at the old school by removing concrete and replacing sections of sidewalk and planting area between curb and new sidewalk. Estimated Engineering Design Fee $10,000.00 from line item 5095 Capital Improvement Funds. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
2. Trustee Neville moved that the Village Board approve design engineering for East Street (State Street to Genoa Road), South Walnut Street (State Street to Genoa Road) and Genoa Road (Lawrence Street to East Village Limits)
a. Scope – East and Walnut Streets: 1.5” Mill/overlay; structure adjustments; rem/replace small sections of curb and gutter; re-stripe cross walks and stop bars and site restoration Genoa Road: 2” Mill/overlay; raise road profile 2” over existing culvert; structure adjustments; rem/replace small sections of curb and gutter; re-stripe the centerline and site restoration. Estimated Engineering Design Fee $19,000.00 from line item 5095 Capital Improvement. Trustee Hollembeak seconded.
A Length discussion was has regarding whether we just repair the roads and not redo them.
A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Nay Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried with 5 “AYES” and 1 “NAY”.
Trustee Neville stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.
EXECUTIVE SESSION:
President Schroeder entertained a motion to go into Executive Session for the following:
(5 ILSC 120/2)(c)(11) (Pending Litigation) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Trustee Belt moved to go into Executive Session. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye Carl Wedig Aye
Motion carried 6-0.
President Schroeder excused Treasurer Maureen Gumowski from the meeting at 7:22 PM.
President Schroeder excused Police Chief Roy Bethge and Deputy Police Chief Todd Stockburger from the second portion of (5 ILCS 120/2)(C)(1) (Personnel Matters) of Executive Session at 7:45PM.
The Village Board was in Executive Session from 7:25 PM to 8:00 PM.
RECONVENE TO OPEN SESSION:
President Schroeder reconvened the Village Board into Open Session:
A roll call was taken:
Nancy Belt Present Mike Nevillle Present
Jeff Fustin Present Brandi Pearse Present
Sally Hollembeak Present Carl Wedig Present
BOARD COMMENTS:
Trustee Belt stated that she came in to the office the other day and noticed the Santa Letters that the Administration Office was replying to and mailing out for the Recreation Board. Trustee Belt feels that the Recreation Board relies too much on the Administration Department. They sponsor events and do not show up to help, for example no one helps out
Mr. Mike Mungor at the fishing tournament.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 8:05 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/villiage-board/2022/BOARD%20MINUTES%2012-20-2022.pdf
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