Frank J Aguilar, County Board Commissioner, 16th District | Cook County Website
Frank J Aguilar, County Board Commissioner, 16th District | Cook County Website
Cook County Board of Commissioners Technology and Innovation Committee met Jan. 24.
Here are the minutes provided by the committee:
ATTENDANCE
Present: K. Morrison, Aguilar, Deer, Degnen, Gordon, Miller, Quezada and Trevor (8) Absent: S. Morrison (1) excused
PUBLIC TESTIMONY
Chairman K. Morrison asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code.
1. George Blakemore - Citizen
24-1052
COMMITTEE MINUTES
Approval of the minutes from the meeting of 11/15/2023
A motion was made by Commissioner Quezada, seconded by Commissioner Miller, to approve 24-1052. The motion carried by the following vote:
Ayes: K. Morrison, Aguilar, Deer, Degnen, Gordon, Miller, Quezada and Trevor (8)
Absent: S. Morrison (1)
24-0204
Presented by: KANAKO ISHIDA, Budget Director
PROPOSED CONTRACT
Department(s): Department of Budget and Management Services
Vendor: Sherpa Government Solutions, LLC., Denver, Colorado
Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Budget, Planning, Consolidation, and Financial Analytics Software Selection Contract Value: $3,125,685.00
Contract period: 12/1/2024 - 11/30/2030 with two, two (2) year renewal options
Potential Fiscal Year Budget Impact: FY2025 $366,340; FY2026 -FY2030 $551,869 annually
Accounts: 11286.1009.60162.560225.00000.00000 through FY2026; 11000.1490.11030.540130.00000.00000 from FY2027
Contract Number(s): 2203-10170
Concurrences:
The contract-specific goal set on this contract is zero.
The Chief Procurement Officer concurs.
Summary: Department of Budget and Management Services requests an approval to enter into a contract with the Sherpa Government Solutions to procure a new Budget, Planning, Consolidation and Financial Analytics software. The vendor was selected based on the recommendation of the Request for Proposal (RFP) Evaluation Committee consisting of members from Bureau of Finance, Bureau of Technology and Forest Preserve.
This contract is awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. Sherpa was selected based on established evaluation criteria.
A motion was made by Commissioner Degnen, seconded by Commissioner Deer, to recommend for approval 24-0204. The motion carried by the following vote:
Ayes: K. Morrison, Aguilar, Deer, Degnen, Gordon, Miller, Quezada and Trevor (8)
Absent: S. Morrison (1)
24-0035
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: SHI International Corp, Somerset, New Jersey
Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Countywide software and related services reseller
Original Contract Period: 3/29/2019 - 3/28/2023 with three (3), one-year renewal options Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 3/29/2024 - 3/28/2025
Total Current Contract Amount Authority: $89,215,755.00
Original Approval (Board or Procurement):Board, 3/21/2019, $56,000,000.00 Increase Requested: $64,445,536.00
Previous Board Increase(s): 6/16/2022, $33,215,755.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 6/16/2022, (3/29/2023-3/28/2024)
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $2,222,767.73; FY 2024 $30,000,000.00; FY 2025 $32,222,767.72
Accounts: 11000.1490.15050.540135
Contract Number(s): 1730-16843
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: direct participation.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: The Bureau of Technology is requesting authorization for the Chief Procurement Officer to exercise the second of three renewal options for the SHI International Corporation contract.
The proposed amendment is for one year (March 29, 2024, through March 28, 2025); and a contract spending authority increase of $64,445,536.00 to provide Countywide software and related services. Each bureau and separately elected office are responsible for their own budgeting and spending, and the funds will come from their budgets. The requested $64,445,536.00 represents an increase to the do-not-exceed contract ceiling.
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. SHI was selected based on established evaluation criteria.
A motion was made by Commissioner Miller, seconded by Commissioner Aguilar, to recommend for approval 24-0035. The motion carried by the following vote:
Ayes: K. Morrison, Aguilar, Deer, Degnen, Gordon, Miller, Quezada and Trevor (8)
Absent: S. Morrison (1)
24-0370
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
REPORT
Department: Bureau of Technology
Report Title: Technology Strategic Plans Report
Report Period: Fiscal Year 2024
Summary: Offices Under the President, represented by the Bureau of Technology, and all other separately elected offices shall present an annual Technology Strategic Plan Report to the Cook County
Technology and Innovation Committee of the Board of Commissioners .
A motion was made by Commissioner Trevor, seconded by Commissioner Quezada, to recommend for deferral 24-0370. The motion carried by the following vote:
Ayes: K. Morrison, Aguilar, Deer, Degnen, Gordon, Miller, Quezada and Trevor (8)
Absent: S. Morrison (1)
ADJOURNMENT
A motion was made by Commissioner Quezada, seconded by Commissioner Trevor, to adjourn the meeting. The motion carried by the following vote:
Ayes: K. Morrison, Aguilar, Deer, Degnen, Gordon, Miller, Quezada and Trevor (8)
Absent: S. Morrison (1)
https://cook-county.legistar.com/View.ashx?M=M&ID=1164954&GUID=36B525DD-488A-400E-91D4-86DBBBA90DA5
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