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Cook County Board of Commissioners Asset Management Committee met May 15

Here are the minutes provided by the committee:

ATTENDANCE 

Present: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) excused 

Also Present: Stamps 

PUBLIC TESTIMONY 

Chairwoman Miller asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code. 

No public speakers 

24-3052 

COMMITTEE MINUTES 

Approval of the minutes from the meeting of 04/17/2024 

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to approve  24-3052. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1)

24-2219 

Sponsored by: TONI PRECKWINKLE (President), Cook County Board Of Commissioners PROPOSED RESOLUTION 

TO PROVIDE ARPA FUNDS TO SUPPORT BUILD UP COOK PROGRAM OF THE DEPARTMENT OF ASSET MANAGEMENT  

WHEREAS, on March 11, 2021, the federal government authorized the American Rescue Plan Act of  2021 (“ARPA”) which includes $1.9 trillion in federal stimulus funds to hasten the United States’ recovery from the economic and health effects caused by the COVID-19 pandemic; and 

WHEREAS, specifically, the federal government has authorized and allocated a federal award of approximately $1,000,372,385B of ARPA funding to Cook County to assist the County in its recovery  from the economic and health effects of COVID-19; and 

WHEREAS, on June 24, 2021, the Cook County American Rescue Plan Act Framework (the “ARPA  Framework”) was presented to the Cook County Board of Commissioners; and 

WHEREAS, the Cook County Board of Commissioners via Resolution 21-3654 accepted the ARPA federal award allocated to Cook County to assist the County in its recovery from the economic and health effects of COVID-19 in the amount of approximately $1,000,372,385.00; and 

WHEREAS, Resolution 21-3654 further authorized the Cook County Budget Director and Comptroller to create and implement a Special Purpose Fund for the ARPA award and other accounting measures to track the acceptance and spending of the federal award; and 

WHEREAS, the Cook County Board of Commissioners authorized the Chief Financial Officer, Budget  Director, Chief Procurement Officer and applicable using agencies to issue grants, contracts, and agreements for ARPA programs approved via Resolutions 22-3657 and 22-0637; and 

WHEREAS, to further the Policy Roadmap Goals, the Bureau of Asset Management developed a menu of programs and initiatives which received approval through the Project Management Office process to utilize ARPA funding for various Build Up Cook (NT-099) initiatives; and 

WHEREAS, the Board of Commissioners’ initial financial commitment to Build Up Cook was  $20,000,000.00 in ARPA Revenue Loss funding; and 

WHEREAS, the Board of Commissioners committed an additional $2,000,000.00 in funding to address a specific drinking water emergency facing the City of Harvey and the Board of Commissioners approved Intergovernmental Agreement 23-5676 initiating that work; and

WHEREAS, pending approval the Board of Commissioners will approve an additional transfer of  $8,500,000.00 from the Vital Communities Pillar to the Connected (formerly Smart) Communities Pillar to support to support Build Up Cook water capital projects; and 

WHEREAS, Build Up Cook is a program of the Bureau of Asset Management that builds municipal capacity to address capital improvement and infrastructure needs through consulting, professional development, engineering, and construction; and 

WHEREAS, Build Up Cook is prioritizing support for up to 25 under-resourced municipalities as  identified using the 2023 Equitable Allocation Model, past County infrastructure investment, and geographic data. These municipalities include Bellwood, Blue Island, Broadview, Burnham, Calumet  City, Calumet Park, Chicago Heights, Cicero, Dixmoor, Ford Heights, Harvey, Hometown, Lynwood,  Markham, Maywood, Park Forest, Phoenix, Posen, Riverdale, Robbins, Sauk Village, South Chicago Heights, Richton Park, Stickney, Stone Park, and Summit; and 

WHEREAS, the Build Up Cook Program of the Bureau of Asset Management may also provide technical, managerial, professional, construction, and environmental assistance as necessary for the communities to obtain funding, professional services, construction services, and other services necessary  to develop plans, designs, and implement programs all in compliance with ARPA funding; and 

WHEREAS, the Build Up Cook Program of the Bureau of Asset Management drafted an intergovernmental Agreement to be executed by under-resourced communities which was reviewed by the State’s Attorney Office of Cook County as to form and legality; and 

WHEREAS, the Build Up Cook Program of the Bureau of Asset Management has or will inform each  under-resourced community that they have been identified to participate in the Build-Up Cook Program;  and 

WHEREAS, Cook County, by virtue of its powers as set forth in the Counties Code, 55 ILCS 5/1-1 et seq .is authorized to enter into intergovernmental agreements; and 

WHEREAS, this Intergovernmental Agreement is further authorized under Article VII, Section 10 of the Illinois Constitution and by the provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. 

NOW, THEREFORE, BE IT RESOLVED, that the Cook County Board of Commissioners hereby  approves the issuance of the various Intergovernmental Agreements in the total amount of $17,679,686.00, to provide technical, managerial, professional, construction, and environmental assistance as necessary for the identified communities to obtain funding, professional services, construction services, and other  services necessary to develop plans, designs, and implement programs in compliance with ARPA funding;  and

BE IT FURTHER RESOLVED, that the Cook County Board of Commissioners recognizes that time is of the essence and authorizes the Director of the Build Up Cook Program of the Bureau of Asset  Management to enter into Intergovernmental Agreements in substantially the same form as that of Exhibit  A for projects with the under-resourced communities identified on Exhibit B; and 

BE IT FURTHER RESOLVED, that the Cook County Board of Commissioners hereby authorizes the  Director of the Build Up Cook Program of the Bureau of Asset Management or its designee to modify the agreements and funding allocations to the Build Up Cook Program selected communities based upon need and utilization; and 

BE IT FURTHER RESOLVED, that the Build Up Cook Director shall issue a report on the impact of these investments and the status of projects authorized through this resolution.  

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend  for approval 24-2219. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

24-1904 

Presented by: EARL MANNING, Director, Office of Capital Planning and Policy 

PROPOSED CONTRACT 

Department(s): Cook County Health - Operations and Development and Capital Planning and Policy Vendor: Enercon Ltd. dba Grumman Butkus Associates Evanston, Illinois 

Request: Authorization for the Chief Procurement Officer to enter into and execute 

Good(s) or Service(s): Service - Mechanical, Engineering, and Plumbing (MEP) System Upgrades to  Stroger Hospital - Powerhouse Only 

Contract Value: $2,061,200.00 

Contract period: 5/1/2024 7/1/2024 - 4/30/2027 

Potential Fiscal Year Budget Impact: FY 2024 $400,789.00, FY 2025 $687,066.50, FY 2026  $687,066.50, FY 2027 $286,278y.00 

Accounts: 41569.4031.11190.560107.00000.00000

Contract Number(s): H24-25-073 

Concurrences: 

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.  

The CCH Chief Procurement Officer Concurs 

Summary: This request is for the provision of engineering design services for upgrades to the powerhouse MEP systems at Stroger Hospital. The vendor shall perform a complete examination of Stroger’s MEP systems in conjunction with a thorough review of the previous MEP assessments. The  vendor will provide design, engineering, and construction administration services through project  completion. The work will be constructed over multiple phases to minimize hospital and patient service disruptions.  

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend for approval as amended 24-1904. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

24-1905 

Presented by: EARL MANNING, Director, Office of Capital Planning and Policy 

PROPOSED CONTRACT 

Department(s): Cook County Health - Operations and Development and Capital Planning and Policy Vendor: Enercon Ltd. dba Grumman Butkus Associates Evanston, Illinois 

Request: Authorization for the Chief Procurement Officer to enter into and execute 

Good(s) or Service(s): Architectural and Engineering Design Services for Mechanical, Electrical, Plumbing (MEP) Upgrades (John H. Stroger Jr. Hospital Only) 

Contract Value: $1,547,100.00 

Contract period: 5/1/2024 7/1/2024 - 4/30/2027 

Potential Fiscal Year Budget Impact: FY 2024 $214,875.00, FY 2025 $515,700.00, FY 2026 

$515,700.00, FY 2027 $300,825.00 

Accounts: 41569.4031.11190.560107.00000.00000 

Contract Number(s): H24-25-074 

Concurrences: 

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct  participation. 

The CCH Chief Procurement Officer Concurs 

Summary: This request is for the provision of engineering services for the design, engineering, and construction administration services for implementation of mechanical and electrical infrastructure upgrades to Stroger Hospital. The vendor will provide design, engineering, and construction administration services through project completion. A complete examination of the hospital’s MEP systems in conjunction with a thorough review of the previous MEP assessments will be completed. The work will  be constructed over multiple phases to minimize hospital and patient service disruptions.  

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend  for approval as amended 24-1905. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

24-2502 

Presented by: QUINCE BRINKLEY, Director, Real Estate Management 

PROPOSED LEASE AGREEMENT 

Department: Department of Real Estate Management 

Request: Approval to enter into a lease agreement.  

Landlord: Westside Health Authority  

Tenant: Cook County Health  

Location: 4800 W. Chicago Avenue, Chicago, Illinois 60651 

Term/Extension Period: 7/23/2024 - 7/22/2029  

Space Occupied: 13,790 SF  

Monthly Rent: 7/23/2024 - 7/22/2025, $42,908.01. 7/23/2025 - 7/22/2026, $43,771.38. 7/23/2026 - 7/22/2027, $44,654.29. 7/23/2027 - 7/22/2028, $45,557.24. 7/23/2028 - 7/22/2029, $46,480.72 

Fiscal Impact: $2,680,459.70  

Accounts: 41215.4893.10700.550130.00000.00000  

Option to Renew: Option to renew for two (2) five (5) year terms, with a 2% annual base rent  escalations per Board Approval  

Termination: N/A  

Utilities Included: Yes for electricity and natural gas, no for water  

Summary/Notes: Cook County Health (CCH) uses the premises for the purpose of providing medical services to the public and for ancillary office and storage purposes. Landlord will provide a $75,000.00  tenant improvement allowance for paint, carpet, and miscellaneous cosmetic improvements.  

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend for approval 24-2502. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

24-2561 

Presented by: QUINCE BRINKLEY, Director, Real Estate Management 

PROPOSED LEASE AGREEMENT 

Department: Department of Real Estate Management 

Request: Request to Sublease Property  

Landlord: Xeris Pharmaceuticals, Inc. 

Tenant: Cook County

Location: 180 N. LaSalle St. Chicago, Illinois 

Term/Extension Period: 7/1/2024 - 6/30/2031 

Space Occupied: 40,850 Square Feet 

Monthly Rent:  

7/1/2024 - 6/30/2025 $97,018.75 

7/1/2025 - 6/30/2026 $100,422.92 

7/1/2026 - 6/30/2027 $103,827.08 

7/1/2027 - 6/30/2028 $107,231.25 

7/1/2028 - 6/30/2029 $110,635.42 

7/1/2029 - 6/30/2030 $114,039.58 

7/1/2030 - 6/30/2031 $117,443.75  

Fiscal Impact: $8,256,561.75  

Accounts:  

11900.1250.54471.550131----66% Federal 

11900.1250.54472.550131----34% State  

Option to Renew: N/A 

Termination: Sublandlord may not terminate unless County provides written consent. If the Master Lease is terminated for any reason whatsoever prior to its natural expiration, then the Sublease shall  terminate with the Master Lease. 

Utilities Included: Water, Heating and Cooling within normal business hours, Electricity and  telecommunications are the responsibility of the County and paid from the same account.  

Summary/Notes: Requesting authorization to enter a sublease for the State’s Attorney’s Office, whose  current leased space at 28 N. Clark expires 06/30/2024. The space was offered at a discounted price due  to it being a sublease scenario and within a timeframe suitable for the SAO’s needs. This allows time for  the SAO to assess their future need during the 7-year lease term. Presently, the building is owned with no mortgage by a financially sound group. The lease will be paid by a grant obtained by the SAO from the  

Child Support Enforcement Award. 

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend for approval 24-2561. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8)

Absent: K. Morrison (1) 

24-2573 

Presented by: QUINCE BRINKLEY, Director, Real Estate Management 

PROPOSED LEASE AGREEMENT 

Department: Department of Real Estate Management 

Request: Request to Enter Lease Agreement  

Landlord: Westside Health Authority  

Tenant: Cook County, for use by the Public Defender’s Office  

Location: 5500 W. Madison Street, Chicago, Illinois 60644  

Term/Extension Period: 3/1/2024 -12/31/2026  

Space Occupied: 2,520 square feet  

Monthly Rent: $6,405.00  

Fiscal Impact: $140,910.00  

Accounts: 11286.1260.62742.550130.00000.00000  

Option to Renew: Option to renew for three (3) additional three (3) year terms. Termination: Provide details of lease termination  

Utilities Included: Yes  

Summary/Notes: Requesting approval to enter into a lease agreement between Westside Health  Authority, as (Landlord) and Cook County, a body corporate and politic (Tenant), for use by the Public  Defender’s Office, to lease approximately 2,520 rentable square feet of office space, on the second floor,  in the building located at 5500 W. Madison Street, Chicago, IL. 60644, for the purpose of establishing a  Freedom Defense Center.  

The Freedom Defense Center of Austin fosters accountability and trust between the Public Defender’s Office and the community it serves. The center is rooted in partnership, standing with the Austin  community to reduce the impact of the carceral system and to fight for justice. It works to change the  narrative around harm and safety, by honoring community members’ experiences and prioritizing autonomy.  

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend  for approval 24-2573. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

24-2662 

Presented by: QUINCE BRINKLEY, Director, Real Estate Management 

PROPOSED LEASE AMENDMENT 

Department: Department of Real Estate Management  

Request: Request to Approve Second Amendment to Lease Agreement  

Landlord: Trustees of University of Illinois, a body politic and corporate  

Tenant: County of Cook, a body politic and corporate, on behalf of Cook County State’s Attorney’s  Office  

Location: Spaces 26.2 and 26.4 - 715 W. Maxwell St., Chicago, Illinois  

Term/Extension Period: 6/1/2024 - 5/31/2025  

Space Occupied: Approximately 1,179 Square Feet 

Monthly Rent: $2,500.00 

Fiscal Impact: $30,000.00 (total renewal term) 

Accounts: 11100.1250.14245.550130.00000.00000  

Option to Renew: One (1) remaining one (1) year renewal option  

Termination: County may terminate with 60 days’ notice. 

Utilities Included: Yes  

Summary: Requesting approval to exercise a renewal option contained in the Second Amendment  (approved 5/25/2023) to an IGA License with Board of Trustees of University of Illinois, a body politic and corporate, as Landlord, and County of Cook, a body politic and corporate, on behalf of the Cook  County State’s Attorney’s Office as Tenant, for the use of approximately 1,179 sq. ft. of building area  known as Spaces 26.2 and 26.4 of the building located at 715 W. Maxwell St., Chicago, IL. 

The space will be used for operations of the State’s Attorney’s Office Community Justice Center. 

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Anaya, to recommend  for approval 24-2662. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

ADJOURNMENT 

A motion was made by Vice Chairman Aguilar, seconded by Commissioner Degnen, to adjourn the  meeting. The motion carried by the following vote: 

Ayes: Miller, Aguilar, Anaya, Britton, Degnen, Gordon, Moore, and S. Morrison (8) Absent: K. Morrison (1) 

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