Chicago City Wire

Village of Cherry Valley Board of Trustees met July 16

Here are the minutes provided by the board:

PRESIDENT DAVID SCHROEDER CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Clerk Kathy Trimble:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Police Chief Todd Stockburger, Police Sergeant Jesse Pearse, Treasurer Maureen Gumowski, Interim Public Works Director Andy Wesseln and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

President Schroeder entertained a motion to approve the July 16, 2024 Village Board Agenda Trustee Neville moved to approve July 16, 2024 Village Board Agenda. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

President Schroeder entertained a motion to approve the Village Board Meeting Minutes from July 2, 2024. Trustee Belt moved to approve the minutes. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote

PUBLIC COMMENT: No one has signed up for Public Comment.

TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT: DAVID SCHROEDER:

President Schroeder thanked Police Chief Stockburger, Cherry Valley Police Officers, Interim Public Works Director Wesseln, Public Works Employees and Village Administrator Claeyssen for all their efforts during the last few days of storms.

1. President Schroeder moved that the Village Board approve a one-year renewal of the village’s Barracuda Subscription License for our mail archiver and firewall with CDW-G, Chicago, Illinois at a cost of $3,316.56 from line item 5377 Capital Improvements.

Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. President Schroeder moved that Village Board approve a Solicitors Permit for “Two Men and a Spa Lady” to be held at CherryVale Mall, 7200 Harrison Ave. Rockford, IL from July 26 through July 28, 2024 (pending background approval). This event has been approved by Mall Management. Chief Stockburger is waiting for one more background check report to come back. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.

ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN: No Report.

ENGINEER’S REPORT: ADAM BUNGE, C.E.S.: No Report.

JEFF FUSTIN – PLANNING AND ZONING COMMISSION:

Trustee Fustin stated that there will be a Planning and Zoning Commission Meeting Wednesday July 17, 2024 at 6:30 PM. Two items will be discussed.

BRANDI PEARSE – RECREATION BOARD:

Trustee Pearse stated that the Street Dance will be held on Saturday July 20, 2024 from 6:30 PM to 10:00 PM. Set-up will begin at 4:30 PM and any cars downtown will have to be moved, (signage will be posted beforehand). There is also a new event this year, a cherry pie eating contest.

ORDINANCE REPORT BY TRUSTEE NANCY BELT:

1. Trustee Belt moved that the Village Board consider this the second and final reading of Ordinance 2024-15: “AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT ALLOWING FOR A WILDLIFE HABITAT OR REFUGE IN THE PARKS (PK) ZONING DISTRICT FOR THE PROPERTY COMMONLY KNOWN AS 888 S. LYFORD ROAD, ROCKFORD, ILLINOIS (PIN 12-25-126-001)”

Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Belt moved that the Village Board pass and approve Ordinance 2024-15: “AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT ALLOWING FOR A WILDLIFE HABITAT OR REFUGE IN THE PARKS (PK) ZONING DISTRICT FOR THE PROPERTY COMMONLY KNOWN AS 888 S. LYFORD ROAD, ROCKFORD, ILLINOIS (PIN 12-25-126-001)” Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Belt stated that ORDINANCE passes.

PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:

1. Trustee Neville moved that the Village Board approve the purchase (3) Mueller Fire Hydrant Assemblies to be used on the upcoming Elgin Street Water Main Project from Core & Main, Belvidere, IL at a cost of $18,270.00 from line item 5380 Water. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Neville moved that the Village Board approve a Change Order regarding additional work to be done at the entrance to our Newburg Village Neighborhood (replacing the remaining curb and gutter) from Rock Road Companies, Janesville, WI in the amount of $19,952.00 from line item 5390 Capital Improvements. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Neville moved that the Village Board approve a Change Order regarding the additional costs related to the Cherry Valley Watermain Lowering Project (at Harrison Ave. and S. Mall Drive) from $77,304.00 to $82,302.00 from line item 5380 Water.

Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

4. Trustee Neville moved that the Village Board approve an Engineering Services Contract with C.E.S. Inc. for a project known as CV 2024 Well #7 Well House – Construction Management in an amount of $87,300.00 from line item 5095 2022 Water Project Fund. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

5. Trustee Neville moved that the Village Board approve an Engineering Services Agreement with C.E.S. Inc. for a project known as CV 2024 Elgin Street Parking Lot – Design Services in an amount of $6,400.00 from line item 5095 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Neville stated that PUBLIC WORKS passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Trustee Fustin moved that the Village Board waive the rules in regards to bidding for the purchase and installation of a camera system (outdoor and indoor) from MONARCH, San Francisco, CA as allowed by Illinois State Statute 65 ILCS 5/8-9-1. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Fustin moved that the Village Board approve Resolution 2024-18: the purchase and installation of a camera system (outdoor and indoor) from MONARCH, San Francisco, CA for 806 E. State Street, Cherry Valley, IL at a total cost of $37,640.88 from Capital Improvements line item 5375 Police at $20,328.88 and Capital Improvements line item 5375 Administration at $17,312.00 for a total amount of $37,640.88. Trustee Belt seconded. Administrator Claeyssen stated that we have received the signed Addendum from the contractor. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Fustin moved that the Village Board approve Resolution 2024-19: An Agreement between the State of Illinois, State Police and the Village of Cherry Valley for a FOID Revocation Grant in the amount of $11,120.03 and authorize President David Schroeder to sign the agreement. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

4. Trustee Fustin moved that the Village Board approve the purchase of various community relations supplies from Promos 911 at a cost of $2,499.99 from line item 5260 Police. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Fustin stated that PUBLIC SAFETY passes.

FINANCE REPORT BY TRUSTEE BRANDI PEARSE:

1. Trustee Pearse moved that the Village Board approve a change in the village’s funding policy / calculation as it relates to the actuarial calculation of the village’s Police Pension Fund. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Pease moved that the Village Board approve the reimbursable expenses approved at the Committee of the Whole Meeting on July 8, 2024 regarding the 2024 IML (Illinois Municipal League Conference) that begins September 19, 2024. Transportation and total cost to be determined. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Pearse moved that the Village Board approve a request for Treasurer Maureen Gumowski to attend the IGFOA (Illinois Government Finance Officers Association) Conference in Springfield, IL September 8 – 11, 2024.

• Hotel costs (estimated for 3 nights) is $400.00 from line item 5200 Administration.

• Meals at $50 per day, (4) days is $200.00 from 5200 Administration.

• Transportation and total cost to be determined. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

4. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on July 16, 2024 and reviewed and approved by the village trustees present at the July 16, 2024 Village Board Meeting at a total amount of $113,406.12. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Pearse stated that FINANCE passes.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.

PERSONNEL, COMPENSATION AND BENEFITS REPORT BY TRUSTEE HOLLEMBEAK:

1. Trustee Hollembeak moved that the Village Board accept the resignation of Mr. Noah Hansen, Maintenance Worker 1 from the village’s Public Works Department with an effective date of July 5, 2024. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Hollembeak moved that the Village Board accept the resignation of Mr. Nathanial Klinefelter, Maintenance Worker 1 from the village’s Public Works Department with an effective date of July 9, 2024. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Hollembeak moved that the Village Board approve a Conditional Offer of Employment to Mr. Asim Turkes to serve as a Patrol Officer for the Village of Cherry Valley. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Hollembeak stated that PERSONNEL passes.

EXECUTIVE SESSION:

President Schroeder moved to go into Executive Session for the following:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Police Sergeant Jesse Pearse, Treasurer Maureen Gumowski, Interim Public Works Director Andy Wesseln and Village Clerk Kathy Trimble were excused from the meeting at 7:18 PM.

Attorney Roxanne Sosnowski will be recording the Executive Session portion of the meeting.

Trustee Brandi Pearse was excused for the (5 ILCS 120/2) (C)(2) (Collective negotiating) portion of the meeting at 7:45 PM.

The Village Board was in Executive Session from 7:18 PM to 7:50 PM.

RECONVENE TO OPEN SESSION:

President Schroeder reconvened the Village Board Meeting and a roll call was taken:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE ABSENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

BOARD COMMENTS:

ADJOURNMENT:

President Schroeder entertained a motion to adjourn the July 16, 2024 Village Board of Trustees Meeting. Trustee Hollembeak moved that the meeting be adjourned and Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.

Meeting adjourned at 7:52 PM.

https://cms3.revize.com/revize/villageofcherryvalley/BOARD%20MINUTES%2007-16-2024.pdf