Chicago City Wire

Village of Cherry Valley Committee of the Whole met Sept. 9

Here is the agenda provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

CALL TO ORDER: VILLAGE PRESIDENT DAVID SCHROEDER.

ROLL CALL: DEPUTY VILLAGE CLERK HEATHER RILEY.

ADOPT THE AGENDA

APPROVE THE COMMITTEE OF THE WHOLE MINUTES:

• Committee of the Whole Meeting Minutes from August 26, 2024.

PUBLIC COMMENT:

PRESIDENT’S REPORT:

TRUSTEE REPORTS:

ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT:

1. Project Updates from Adam Bunge C.E.S. INC.

• Discussion regarding concept plans for Stream Stabilization or Weir Ponding of Madigan Creek with a Summary of Madigan Creek Meeting Minutes with other agencies.

• Update memo regarding the Elgin Street Parking Lot Project.

UNFINISHED BUSINESS:

1. Public Works Updates from Interim Public Works Director Andy Wesseln.

NEW BUSINESS:

1. Committee discussion and a motion to the send to the Village Board approval of the purchase of a Hydrant Meter with a built-in backflow prevention device from Ferguson Enterprises dba Pollardwater, Newport News, VA at a cost of $3,656.75 from line item 5382 Water. (We loan these meters out to contractors for construction projects, this meter will accurately keep track of the water they use for billing purposes).

2. Committee discussion and a motion to send to the Village Board for approval to hire Pearson’s Plumbing, Rockford, IL to complete the Dog Park Drinking Fountain Project at a cost of $17,985.00 from line item 5410 Park Improvements. (This is the only bid we were able to obtain, several other contractors declined to bid this project). 

3. Committee discussion and a motion to send to the Village Board approval of the purchase and installation of (427) new water meters from Core & Main, Belvidere, IL for the village’s water customers in Village Proper, Old Orchard and South Hampton at a cost of $213,500.00 from line item 5382 Water.

4. Committee discussion and a motion to send to the Village Board approval of the CV 2024 Elgin Street Watermain Replacement – Construction Management & Layout Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $37,550.00 from line item 5095 Water.

CHAIRMAN’S REPORT:

EX-OFFICIO’S RECREATION BOARD REPORT:

1. Motion that the Committee of the Whole approve up to $1,000.00 for the village’s Annual Halloween Event to be held on Saturday October 26, 2024 from line item 5260 Buildings and Grounds. (This includes the monies for the Halloween Decorating Contest).

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Committee discussion and a motion to send to the Village Board approval to purchase (3) replacement S410 Getac laptop computers from Midwest Public Safety, Minneapolis, MN for police squad use.

• Cost is $3,597.00 per computer which includes licensure, vehicle mounting dock and other hardware.

• Total cost is $10,791.00 from Capital Improvements 5420 Police. (This is a budgeted item).

2. Committee discussion and a motion to send to the Village Board approval of a lease agreement with the Flock Group, INC. for (4) flock safety pole-mounted license plate reader cameras that were awarded from the 2025 Organized Retail Theft Grant.

• Cost per camera is $3,000.00 plus cost of $1,100.00 for hardware and mounting.

• Total cost is $13,100.00 from line item 5377 Police; however this cost will be reimbursed through the grant process.

3. Committee discussion and a motion to send to the Village Board for Patrol Officer Maggio to attend a two-day Patrol Response to Internet Crimes Course on October 24-25, 2024 through the Northeast Multi-Regional Training Center in Norridge, IL.

• Registration cost is $210.00 from Training/Seminars line item 5195 Police.

• Costs for meals is $50.00 per day for a total of $100.00 from line item 5200 Police.

• Transportation via a police vehicle.

CHIEF’S REPORT: An update from Chief Todd Stockburger.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Committee discussion and a motion to send to the Village Board a request for Administrative Clerk Heather Riley’s Car Rental of $197.32 plus gas from line item 5200 Administration for her attendance at the IML (Illinois Municipal League) Conference in Chicago, IL September 19-21, 2024. (Revised total conference cost not to exceed $1,800.00).

CHAIRMAN’S REPORT:

ADMINISTRATION REPORT:

1. An update regarding the Dog Park Project by Administrator Claeyssen.

2. Administrative Progress Report for August 2024.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS - CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Monthly Health Insurance Deductible vs Budget Report.

EXECUTIVE SESSION:

RECONVENE TO OPEN SESSION:

ADJOURNMENT:

https://cms3.revize.com/revize/villageofcherryvalley/COW%20AGENDA%2009-09-2024.pdf