Chicago City Wire

Village of Cherry Valley Committee of the Whole met Aug. 12

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney David Kurlinkus, Village Administrator Jim Claeyssen, Village Treasurer  Maureen Gumowski, Interim Public Works Director Andy Wesseln, Sergeant Jesse Pearse, Chief Todd Stockburger, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to adopt the August 12, 2024 agenda. Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed.

Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from July 22, 2024. Trustee Hollembeak moved to approve the July 22, 2024 Committee of the Whole Meeting Minutes. Trustee Neville seconded. All “AYE” None opposed.

Motion carried by voice vote.

PUBLIC COMMENT:

• Mr. “Sparky” Prisby, from the Cherry Valley Men’s Club, gave an update on the Armed Forces Memorial Park to the Committee of the Whole regarding the improvements which have occurred at the park and stating that they just received a donation for four benches to be placed at the Armed Forces Memorial Park.

PRESIDENT’S REPORT: None.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – FRSA has issued their ROW permit and Adam has followed up with IEPA again regarding the status of the Well House construction permit. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

◦ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

◦ IEPA’s latest review had 1 minor addition not present in the first review. 

◦ IEPA received the latest resubmittal on 1/25/24 (Adam continues to reach out to our IEPA reviewer to request updates on this review).

◦ Per Village request, the latest plans and specs were advertised as of 2/7/24. Bids were opened on Wednesday 3/20/24.

• Construction Update Report:

◦ Submittals continue to be reviewed and Pay Estimate #2 is under review by the Architect and our office.

◦ The Interior Watermain submittals were approved with 1 requested change per Village PW staff. Plumbing work will continue the week of 08/19/24.

◦ DPI has been coordinating with Layne for the installation and connection to the well head; the anticipated delivery of the pitless adaptor is currently scheduled for late September.

◦ DPI has offered an alternate route for the underground watermain under the well house foundation that the Architect and C.E.S. will need to review to confirm there will be no conflicts with other structures or utilities.

◦ DPI will submit an asphalt mix and concrete mix submittal for C.E.S. review.

◦ DPI will submit for Structural and Architectural review a summary of concerns they have with the new footings for the loafing shed support and existing stairway that needs to be lowered.

◦ Adam will provide the Committee with an up-to-date summary of Submittals and status at the meeting. CV 2024 Streets Improvements Project –Rock Roads is tentatively scheduled to continue their downtown improvements in September to avoid the Watermain replacement along Elgin St. The Contractor has been working on the additional curb replacement at the Newburg Village Entrance Median. Adam has submitted an exhibit and request for pricing for a Change Order for Committee review based on meetings with Public Works staff and residents of Swanson Park. 

CV Elgin Street Watermain Replacement - The Village has pre-purchased the estimated 12” and 8” watermain necessary for the project. Adam met with Public Works and old unreliable hydrants are being replaced along the route since the PW team already has the replacement hydrants on hand. DPI has been awarded the Project. Adam has already distributed the formal contract documents and notice of award. We will be pushing DPI to begin construction immediately to allow Rock Roads to finish their Streets project.

CV Elgin Street Parking Lot – C.E.S. is working on a plan set for the new Village Parking lot. Adam is working on the grading for the parking lot and will review design with the Village Admin and Public Works prior to going out for bidding.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln Water

• Well 3

▪ Samples passed.

▪ Well 3 is back online and operating as our lead well again.

• Purchasing necessary tanks and installing to comply with new IEPA regulations at all well houses ongoing.

• Replaced water meter at Hurricane Harbor.

General

Recent Projects

• Dog park

▪ Completed items for ribbon cutting.

• Streets

▪ Mowed various hard to reach spots around the village with new articulating flail mower and routine ditches with rotary cutter.

▪ Removed numerous stumps from trees blown down in the wind and planted grass in those areas.

▪ Cleaned exterior of Historical Society and various landscaping and cleaning, also prepped all necessary supplies for National Night Out.

▪ Removed bushes on Elgin St to prep for parking lot.

▪ Weed Control and Mulching around the Public Works Facility and Swanson Bike Path area ongoing.

Upcoming Projects

• Plant green mountain sugar maple memorial tree by river at Baumann.

• Install new benches in Swanson Park once received.

• Install memorial bench in Old School Park.

If you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board approval to purchase (12) chemical tanks, (3 for each village well house) from Water Solutions Unlimited, INC. at a cost of $12,934.36 from line item 5375 Water. These new tanks are being required by the IEPA (Illinois Environmental Protection Agency) for compliance purposes. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board approval to purchase (4) Phosphate Transfer Pumps from USA Bluebook (one for each bulk tank) at a cost of $3,379.89 from line item 5375 Water. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville to send to the Village Board approval to purchase (34) Portable Safety Barricades for Village Events from Epic Solutions, Trenton, Michigan at a cost not to exceed $3,484.00 (includes shipping costs) from line item 5375 Capital Improvements. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Neville moved to send to the Village Board approval for an invoice from Countryman, Inc. Rockford, IL for village-wide pavement marking at a cost of $9,650.00 from line item 5170 Streets. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No report.

EX-OFFICIO’S RECREATION BOARD REPORT:

1. Trustee Pearse moved that the Committee of the Whole approve up to $300.00 for the village’s Youth Fall Fishing Event, to be held on October 5, 2024 at Baumann Park from line item 5260 Buildings & Grounds. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHIEF’S REPORT:

• Squad #1 took a rock hit to the windshield; this windshield will need to get replaced.

• National Night Out had a great turn out.

• The Unified Command Center ribbon-cutting will be Friday at 1:00 PM.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

• Quotes for cameras at the dog park will be coming to the committee soon.

2. Trustee Pearse moved to send to the Village Board a motion to purchase (5) Oak Trees from At. Aubin Nursey, Kirkland, IL (which includes delivery, planting, mulch and a (1) year warranty) at a cost of $2,800.00 from line item 5410 Park Improvements. Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.

3. July 2024 Administrative Report –Report placed on file with the permanent record.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

EXECUTIVE SESSION: Village President Schroeder moved to go into Execution Session for the following:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

Village President Schroeder excused Deputy Clerk Heather Riley, Sergeant Jesse Pearse, Chief Todd Stockburger, Village Treasurer Maureen Gumowski and Village Engineer Adam Bunge from the remainder of the meeting at 7:30 PM. Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 7:31 PM to 7:42 PM. 

RECONVENE TO OPEN SESSION:

A roll call was taken by Village Administrator Claeyssen:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER PRESENT

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 7:45 PM. Trustee Belt seconded.

All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2008-12-2024.pdf