Chicago City Wire

Village of Cherry Valley Committee of the Whole met Aug. 26

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Village Treasurer Maureen Gumowski, Interim Public Works Director Andy Wesseln, Sergeant Jesse Pearse, Chief Todd Stockburger, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to adopt the August 26, 2024 agenda with minor spelling corrections under the Planning and Development Report, New Business. Trustee Hollembeak moved to approve the agenda with corrections. Trustee Neville seconded. All

“AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from August 12, 2024. Trustee Neville moved to approve the July 22, 2024 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT: None.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – FRSA has issued their ROW permit and Adam has followed up with IEPA again regarding the status of the Well House construction permit. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

● Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA received the latest resubmittal on 1/25/24 (Adam continues to reach out to our IEPA reviewer to request updates on this review).

○ Per Village request, the latest plans and specs were advertised as of 2/7/24. Bids were opened on Wednesday 3/20/24. 

● Construction Update Report: o Submittals continue to be reviewed and Pay Estimate #2 has been recommended for payment.

○ The Interior Watermain submittals were approved after discussing the selection of the flow meter submitted.

○ DPI has been coordinating with Layne for the installation and connection to the well head; the anticipated delivery of the pit-less adaptor is currently scheduled for late September.

○ DPI has offered an alternate route for the underground watermain under the well house foundation. We reviewed the design adjustments with Andy and Garrett and agreed on an adjusted length of pipe to help DPI avoid existing foundation footings.

○ DPI will submit an asphalt mix and concrete mix submittal for C.E.S. review.

○ DPI, Lisa Sharp, Andy, Garrett, and Adam discussed potential finished floor grade adjustments at the biweekly update meeting. Lisa and Adam shared concerns with raising the finished floor grade up by the requested 4”. Lisa and Adam discussed leaving the finished floor where it was with Andy and Garrett, and they agreed the potential impacts to the Well House did not warrant adjusting the floor grade.

○ DPI has begun replacing the roof.

CV 2024 Streets Improvements Project –Rock Roads is tentatively scheduled to continue their downtown improvements in September to avoid the Watermain replacement along Elgin St. The Contractor has completed their work on the additional curb replacement at the Newburg Village Entrance Median. Adam has submitted an exhibit and request for pricing for a Change Order for Committee review based on meetings with Public Works staff and residents of Swanson Park.

CV Elgin Street Watermain Replacement - The Village has pre-purchased the estimated 12” and 8” watermain necessary for the project. Adam met with Public Works and old unreliable hydrants are being replaced along the route since the PW team already has the replacement hydrants on hand. Public Works, Adam, and DPI held a preconstruction meeting.

Adam made clear the deadline for construction was Sept 27. We expect them to begin as early as the week of Aug 26th.

CV Elgin Street Parking Lot – C.E.S. is finalizing a plan set for the new Village Parking lot. Adam will be sitting down with Jim this week to review the plan set prior to bidding.

This Engineering Report will be placed on file with the permanent record.

Trustee Fustin asked when will plans for the Madigan Creek Project be available for review by the Trustees? He is concerned that the options being discussed with other agencies have not been reviewed by the Committee of the Whole. Adam Bunge stated that he would provide an update at the next committee meeting.

Trustee Fustin voiced concerns regarding the Swanson Park right of way restoration and asked why Public Works cannot do the work themselves. Adam Bunge stated that the restoration portion of this project was the responsibility of the contractor and CES INC has been working though addressing various changes related to residents’ requests.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln

Water

● Repaired two hydrants.

General

● Streets

▪ Bell School repairs are wrapping up.

Other

● The 3rd Offer of Employment for a Maintenance Worker I has been accepted and is now waiting on the background check to come through.

If you have any questions please reach out to Andy Wesseln. 

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board for approval the purchase and installation of (3) cameras from Monarch, San Francisco, CA at a cost of $6,338.88 from line item 5410 Park Improvements; one camera will be paid from the Dog Park Money Market Account. (This is a single source due to the cameras at Village Hall and these additional cameras will be on the same platform allowing all cameras to be monitored at one location.) Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board for approval the drafting of a Purchasing Agreement with the Village of Homer, IL to purchase up to 11,000 street bricks at a cost of $22,000.00 to be used for as needed future repairs to East State Street from line item 5390 Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville to send to the Village Board approval of a Conditional Offer of Employment to Mr. Jarred Block as a Maintenance Worker I in the village’s Public Works and Water Department. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No report.

President Schroeder left the council table at 7:33 PM

EX-OFFICIO’S RECREATION BOARD REPORT:

1. Trustee Pearse moved that the Committee of the Whole approve a Rental Agreement for our Annual “Santa comes to Cherry Valley” Event to be held December 1, 2024 at The Bricks Event and Venue Center, 125 South Walnut Street, Cherry Valley at a cost of $450.00 from line item 5360 Administration. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

President Schroeder returned to the council table at 7:34 PM

2. Trustee Pearse moved to send to the Village Board for approval of Richmond Fisheries, Richmond, IL to stock Baumann Lake with a variety of Largemouth Bass, Bluegill and Catfish, approximately 675 fish in total (one week prior to the event) at a cost of $1,500.00 from line item 5410 Buildings and Grounds. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None. 

NEW BUSINESS:

1. Trustee Fustin moved to send to the Village Board approval for Chief Stockburger and Sergeant Crouch to attend the Annual International Association of Chiefs of Police Conference Saturday, October 19, 2024 through Wednesday, October 22, 2024 in Boston, MA.

● Attendees: Chief Stockburger and Sergeant Crouch.

● Conference fee: $1,200.00 ($1,200.00 from 5195P Training/Seminars).

● Hotel cost: $400.59 with fees, per night – 5 nights ($2,002.95 from 5200P Travel).

● Hotel cost: $354.01 with fees, per night – 4 nights ($1,416.04 from 5200P Travel).

● Meals: $75 per day, per person – a total of 10 days: ($750.00 from 5200P Travel).

● Flight costs yet to be determined.

Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Fustin moved to send to the Village Board approval for Officer Maggio to attend a “3-Day New Detective/New Investigator” from September 16th – 18th, 2024 in Dixon, IL.

● Three-day course fee: $0.00 (included within annual Mobile Training Unit membership).

● Transportation: Village police vehicle.

● Meals: $50.00 per day –3 days ($150.00 from 5200P Travel).

Trustee Wedig seconded. “AYE” None opposed. Motion carried by voice vote.

Chief Stockburger stated in his memo: “Although I do not have plans for an investigative position at this time, Officer Maggio (and other officers, likely) will benefit from this course because the course covers interviews/interrogations, report writing, search and seizure, crime scene, technology and data, forensic evidence, and more.”

CHIEF’S REPORT:

● Chief Stockburger handed out a report regarding all grants the Police Department has applied for and has been awarded. (This report is placed on file with the permanent record).

● The Department is preparing for a multi-agency emergency response drill at CherryVale Mall on October 6, 2024.

● New officers Turks and Gorsuch are both doing well.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report. 

ADMINISTRATION REPORT:

1. Trustee Pearse moved to send to the Village Board to approve a revised motion to approve purchasing (5) trees (which includes delivery, planting, mulch and a (1) year warranty) from St. Aubin Nursery, Kirkland, IL at a cost of $2,263.00 from 5410 Park Improvements. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

● Still waiting on additional quotes for completing the Dog Fountain Project by Appell Dog Park.

● 52 people so far have registered their dogs for the dog park.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Wedig moved to send to the Village Board to consider this a second and final reading, approval of AN ORDINANCE OF THE VILLAGE OF CHERY VALLEY, ILLINOIS APPROVING A VARIANCE TO SECTION 82-IO(C)(l) OF THE VILLAGE'S CODE OF ORDINANCES, REGARDING THE MAXIMUM NUMBER OF ALLOWABLE ACCESSORY STRUCTURES, TO ALLOW FOR A THIRD ACCESSORY STRUCTURE (A HOT TUB), WHICH WOULD BE AN INCREASE OF ONE OVER THE MAXIMUM ALLOWED NUMBER OF TWO ACCESSORY STRUCTURES; AND SECTION 82-IO(C)(l) OF THE VILLAGE'S CODE OF ORDINANCES, REGARDING THE TOTAL MAXIMUM SQUARE FOOTAGE ALLOWABLE FOR ACCESSORY STRUCTURES, TO ALLOW FOR AN ADDITIONAL 264 SQUARE FEET OF ACCESSORY STRUCTURES OVER THE MAXIMUM ALLOWED SQUARE FOOTAGE OF 600 SQUARE FEET, FOR THE PROPERTY COMMONLY KNOWN AS 1198 INGRAM ROAD. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

EXECUTIVE SESSION: Village President Schroeder moved to go into Execution Session for the following:

(5 ILCS (5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

Village President Schroeder excused Deputy Clerk Heather Riley, Trustee Brandi Pearse, and Village Engineer Adam Bunge from the remainder of the meeting at 7:52 PM. Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 7:52 PM to 8:21 PM.

RECONVENE TO OPEN SESSION:

A roll call was taken by Village Administrator Claeyssen:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER PRESENT

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 8:24 PM. Trustee Belt seconded.

All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2008-26-2024.pdf