Chicago City Wire

Village of Cherry Valley Board of Trustees met Sept. 17

Here are the minutes provided by the board:

PRESIDENT DAVID SCHROEDER CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Clerk Kathy Trimble:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

Also present: Village Administrator Jim Claeyssen, Police Chief Todd Stockburger, Police Sergeant Jesse Pearse, Interim Public Works Director Andy Wesseln and Village Clerk Kathy Trimble.

Let the Record show that Attorney David Kurlinkus arrived at 7:01PM.

ADOPTION OF THE AGENDA:

President Schroeder entertained a motion to approve the September 17, 2024 Village Board Agenda with two corrections:

• Attorney David Kurlinkus will be present this evening for Attorney Roxanne Sosnowski.

• The total dollar amount of the bills under the Finance Report should read $112,280.46 from $114,736.46.

Trustee Hollembeak moved to approve the amended Village Board Agenda. Trustee Pearse seconded. All “AYE” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

President Schroeder entertained a motion to approve the Village Board Meeting Minutes from September 3, 2024. Trustee Neville moved to approve the minutes. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote

PUBLIC COMMENT: No one has signed up for Public Comment.

TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT: DAVID SCHROEDER:

1. President Schroeder entertained a motion that the Village Board approve a Special Event Permit for the 815 Shop Local Event to be held on October 12, 2024 at Marco’s Slots 7164 CherryVale North Blvd, Rockford, IL 61112 with a request to waive all fees as this will be benefiting the Healing Dreams Foundation. Trustee Neville moved to approve the Special Event Permit. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. President Schroeder entertained a motion that the Village Board approve an Intergovernmental Agreement between the Village of Cherry Valley and the Township of Cherry Valley regarding associated road services rendered for November 2024 through October 2025 at a cost of $10,428.00 from line item 5390 Motor Fuel Tax Funds. Trustee Hollembeak moved to approve the Intergovernmental Agreement. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. President Schroeder read the Constitution Week Proclamation and entertained a motion to adopt the Proclamation declaring the days of September 17 through September 23, 2024 to be Constitution Week in the Village of Cherry Valley. Trustee Hollembeak moved to adopt the Constitution Week Proclamation. Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote. Mrs. Nancy Bloomstrand of the Daughters of the American Revolution was presented the Proclamation.

ATTORNEY’S REPORT: DAVID KURLINKUS: No Report.

ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN: No Report.

ENGINEER’S REPORT: ADAM BUNGE, C.E.S.: No Report.

JEFF FUSTIN – PLANNING AND ZONING COMMISSION:

Trustee Fustin stated that there will not be a Planning and Zoning Commission Meeting in September.

BRANDI PEARSE – RECREATION BOARD:

Trustee Pearse stated that the Fall Festival is this Saturday, September 21, 2024 from 11:00 AM - 3:00 PM in Downtown Cherry Valley.

ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.

PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:

1. Trustee Neville moved that the Village Board approve the purchase of a Hydrant Meter with a built-in backflow prevention device from Ferguson Enterprises dba Pollardwater, Newport News, VA at a cost of $3,656.75 from line item 5382 Water. (We loan these meters out to contractors for construction projects, this meter will accurately keep track of the water they use for billing purposes). Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Neville moved that the Village Board approve the hiring of Pearson’s Plumbing, Rockford, IL to complete the Dog Park Drinking Fountain Project at a cost of $17,985.00 from line item 5410 Park Improvements. (This is the only bid we were able to obtain, several other contractors declined to bid this project). Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Neville moved that the Village Board waive the rules in regards to bidding for the purchase and installation of (427) new water meters from Core & Main, Belvidere, IL as allowed by Illinois State Statute 65 ILCS 5/8-9-1. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

4. Trustee Neville moved that the Village Board approve the purchase and installation of (427) new water meters from Core & Main, Belvidere, IL for the village’s water customers in Village Proper, Old Orchard and South Hampton at a cost of $213,500.00 from line item 5382 Water. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

5. Trustee Neville moved that the Village Board approve the CV 2024 Elgin Street Watermain Replacement – Construction Management & Layout Services Contract with C.E.S. INC., Belvidere, Illinois at a cost of $37,550.00 from line item 5095 Water. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Neville stated that PUBLIC WORKS passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Trustee Fustin moved that the Village Board approve the purchase of (3) replacement S410 Getac laptop computers from Midwest Public Safety, Minneapolis, MN for police squad use.

• Cost is $3,597.00 per computer which includes licensure, vehicle mounting dock and other hardware.

Total cost is $10,791.00 from Capital Improvements 5420 Police. (This is a budgeted item). Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Fustin moved that the Village Board approve a lease agreement with the Flock Group, INC. for (4) flock safety pole-mounted license plate reader cameras that were awarded from the 2025 Organized Retail Theft Grant.

• Cost per camera is $3,000.00 plus cost of $1,100.00 for hardware and mounting. Total cost is $13,100.00 from line item 5377 Police; however, this cost will be reimbursed through the grant process. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Fustin moved that the Village Board approve the attendance of Patrol Officer Maggio at a two-day Patrol Response to Internet Crimes Course on October 24-25, 2024 through the Northeast Multi-Regional Training Center in Norridge, IL.

• Registration cost is $210.00 from Training/Seminars line item 5195 Police.

• Costs for meals is $50.00 per day for a total of $100.00 from line item 5200 Police.

• Transportation via a police vehicle.

Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Fustin stated that PUBLIC SAFETY passes.

FINANCE REPORT BY TRUSTEE BRANDI PEARSE:

1. Trustee Pearse moved that the Village Board approve Administrative Clerk Heather Riley’s Car Rental of $197.32 plus gas from line item 5200 Administration for her attendance at the IML (Illinois Municipal League) Conference in Chicago, IL September 19-21, 2024. (Revised total conference cost not to exceed $1,800.00). Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Motion that the Village Board approve the bills reviewed and approved by the Budget Director on September 17, 2024 and reviewed and approved by the village trustees present at the September 17, 2024 Village Board Meeting at a total amount of $112,280.46. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Pearse stated that FINANCE passes.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.

PERSONNEL, COMPENSATION AND BENEFITS REPORT BY TRUSTEE HOLLEMBEAK: No Report.

EXECUTIVE SESSION:

President Schroeder entertained a motion to go into Executive Session for the following: (5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Trustee Hollembeak moved to go into Executive Session. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Police Chief Todd Stockburger, Police Sergeant Jesse Pearse and Village Clerk Kathy Trimble were excused from the meeting at 7:18 PM.

Village Administrator Claeyssen will be recording the Executive Session portion of the meeting.

Interim Public Works Director Andy Wesseln was excused for the remainder of the Executive Session at 7:24 PM.

The Village Board was in Executive Session from 7:16 PM to 7:40 PM.

RECONVENE TO OPEN SESSION:

President Schroeder reconvened the Village Board Meeting and a roll call was taken:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

BOARD COMMENTS:

ADJOURNMENT:

President Schroeder entertained a motion to adjourn the September 17, 2024 Village Board of Trustees Meeting. Trustee Hollembeak moved that the meeting be adjourned and Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.

Meeting adjourned at 7:40 PM.

https://cms3.revize.com/revize/villageofcherryvalley/BOARD%20MINUTES%2009-17-2024.pdf