Chicago City Wire

Village of Cherry Valley Board of Trustees met Oct. 15

Here are the minutes provided by the board:

PRESIDENT DAVID SCHROEDER CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Administrator Jim Claeyssen:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

Also present: Attorney Roxanne Sosnowski, Police Chief Todd Stockburger, Police Sergeant Adam Jones, Police Sergeant Andy Paulson, Police Sergeant Jesse Pearse, Village Treasurer Maureen Gumowski and Deputy Clerk Heather Riley.

ADOPTION OF THE AGENDA:

President Schroeder entertained a motion to approve the October 15, 2024 Village Board Agenda with one correction:

• Administrator Jim Claeyssen will be taking the meeting minutes tonight.

Trustee Hollembeak moved to approve the amended Village Board Agenda. Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

President Schroeder entertained a motion to approve the Village Board Meeting Minutes from October 1, 2024. Trustee Neville moved to approve the minutes. Trustee Hollembeak seconded.

All “AYE” none opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

TREASURER’S REPORT:

• September 2024 Report by Village Treasurer Maureen Gumowski. Treasurer Gumowski stated that revenues in the General Fund of $428,000 were higher than expenditures of $355,000 by $73,000. Expenditures were mainly Salary & Benefits ($251,000). Revenues of $223,000 were higher than expenditures of $70,000 in the Water Fund by $153,000. In the Capital Improvements Fund, revenues of $194,000 were higher than expenditures of $16,000 by $178,000. President Schroeder stated that the Treasurer’s Report will be placed on file with the minutes.

1. Cherry Valley Police Pension Fund – 2024 Tax Levy/Contribution Certification. The Village Board reviewed a letter from Puchalski Goodloe LLC, legal counsel for the Cherry Valley Police Pension Board and the recommended tax levy / contribution for the police pension fund for the upcoming year is $515,860. Accordingly, the Pension Board voted to certify this amount as the recommended 2024 tax levy for the police pension fund (2025 contribution). President Schroeder entertained a motion to approve this amount for the village’s 2025 contribution. Trustee Fustin so moved that the Village Board approve the recommended contribution to the Cherry Valley Police Pension Board of $515,860 for 2025. Trustee Hollembeak seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

• Village of Cherry Valley Illinois Police Pension Fund Municipal Compliance Report for the Fiscal Year ended April 30, 2024. The Village Board discussed the compliance report and noted that the funded ratio of the fund for current fiscal year (Private Actuary is 73.59%, Preceding fiscal year was 67.16%). The Unfunded Liability carried by the fund is $3,967,484. President Schroeder entertained a motion to place the report on file. Motion made by Trustee Fustin. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote.

PRESIDENT’S REPORT: DAVID SCHROEDER: No Report.

ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.

ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN: No Report.

ENGINEER’S REPORT: ADAM BUNGE, C.E.S.: No Report.

JEFF FUSTIN – PLANNING AND ZONING COMMISSION:

Trustee Fustin stated that there will be a *Special Planning and Zoning Commission Meeting* on October 30, 2024 at 6:30PM.

BRANDI PEARSE – RECREATION BOARD:

Trustee Pearse stated that nominations/voting for your favorite Halloween Decorations are due on October 21, 2024. The village’s Halloween Parade and Trunk or Treat will be on Saturday October 26, 2024.

ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.

PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:

1. Trustee Neville moved that the Village Board approve a Fire Alarm System Proposal from Per Mar Security Services, Loves Park, IL for the installation of a new AES Radio/Fire Communication Device for Fire Monitoring, Radio Communication and Annual Fire Inspections at the Public Works Facility, 7407 Vandiver Road, Rockford, IL at a cost of $200.00 for a one-time installation fee and $92.23 monthly for 36 months (Option One) from line item 5170 Public Works. Trustee Belt seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Neville moved that the Village Board approve an Engineering Services Agreement with C.E.S. Inc. Belvidere, Illinois for the CV 2024 Elgin Street Parking Lot - Construction Management at a cost of $10,350.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Neville moved that the Village Board approve an Engineering Services Agreement with C.E.S. Inc. Belvidere, IL for a project known as CV 2024 Madigan Creek GIGO Grant Application at a cost not to exceed $13,600.00 from line item 5170 Capital Improvements.

Trustee Belt seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

4. Trustee Neville moved that the Village Board approve the purchase of a skid steer plow/pusher from NITE Equipment, Pecatonica, Illinois at a cost of $10,550.00 from line item 5375 Capital Improvements. Trustee Hollembeak seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

5. Trustee Neville moved that the Village Board approve the purchase and installation of (2) cameras for Baumann Park from Monarch, San Francisco, CA at a cost of $5,697.43 from line item 5410 Park Improvements. (This is a single source due to the cameras at Village Hall and these additional cameras will be on the same platform allowing all cameras to be monitored at one location). Trustee Belt seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

6. Trustee Neville moved that the Village Board allow Public Works Employees Garrett Anderson and Andy Wesseln to attend IPSI (Illinois Public Service Institute) Leadership Training from Sunday April 27th to Friday May 2nd 2025 in Effingham, Illinois.

• Registration: $795.00 per person for a total of $1,590.00 from line item 5195 Public Works.

• Meal Allowance: $50.00 per day per person for a total of $600.00 from line item 5200 Public Works.

• Lodging: $151.20 per night, per room. Two rooms for 5 nights for a total of $1,512.00 from line item 5200 Public Works.

• Transportation will be via a Public Works Vehicle.

Total cost: $3,702.00. Trustee Belt seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

(The APWA will be awarding a scholarship of $599 to each employee for a total reimbursement to the Village of Cherry Valley of $1,198.00).

7. Trustee Neville moved that the Village Board approve a Change Order for the Elgin Street Water Main Project with DPI Construction Inc., Pecatonica, IL to remove and replace an unknown sanitary service line and to lower the water main to provide enough clearance with this service at a cost of $16,431.36 from line item 5380 Water. Trustee Hollembeak seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 5-0-1.

Trustee Neville stated that PUBLIC WORKS passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.

FINANCE REPORT BY TRUSTEE BRANDI PEARSE:

1. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on October 15, 2024 and reviewed and approved by the village trustees present at the October 15, 2024 Village Board Meeting at a total amount of $145,280.01. Trustee Wedig seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.

PERSONNEL, COMPENSATION AND BENEFITS REPORT BY TRUSTEE HOLLEMBEAK:

1. Trustee Hollembeak moved that the Village Board approve the renewal of the Village’s Group Medical Plans with Blue Cross/Blue Shield of Illinois (Plans RPPC2423 PPO and RPEQ1Z0724 H.S.A.) for the period of December 1, 2024 – November 30, 2025. Trustee Neville seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE ABSTAIN

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 5-0-1.

(At 7:15 PM Trustees Belt & Neville left the Board table)

2. Trustee Hollembeak moved that the Village Board approve the renewal of the Village’s Delta Dental Plan, Delta Vision Plan and Flex Spending Plan for the period of January 1, 2025 – December 31, 2025. Trustee Wedig seconded. A roll call was taken:

JEFF FUSTIN AYE BRANDI PEARSE ABSTAIN

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 4-0-1.

(At 7:17 PM Trustees Belt & Neville returned to the Board table)

3. Trustee Hollembeak moved that the Village Board approve Chief Stockburger’s recommendation to promote Patrol Officer Adam Jones to the position of Patrol Sergeant for the Cherry Valley Police Department at a wage of $93,894.00/year with an effective date of October 16, 2024. Trustee Belt seconded. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Hollembeak stated that PERSONNEL passes.

THE OATH OF OFFICE CEREMONY WAS ADMINISTERED BY DEPUTY CLERK HEATHER RILEY FOR PATROL SERGEANT ADAM JONES

(There will be short recess as we congratulate Sgt. Adam Jones on his promotion)

The Village Board of Trustees was in recess from 7:20 PM to 7:34 PM.

Village President David Schroeder called the Village Board of Trustees came back in session at 7:34 PM. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

President Schroeder entertained a motion to go into Executive Session for the following:

EXECUTIVE SESSION:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Trustee Hollembeak so moved. Trustee Belt seconded. All “AYES”. (At this time, Trustee Brandi Pearse, Sergeant Adam Jones, Sergeant Andy Paulson, Sergeant Jesse Pearse and Deputy Clerk Heather Riley were excused from the remainder of the meeting).

RECONVENE TO OPEN SESSION:

President Schroeder called the meeting back to order at 8:12 PM. A roll call was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE ABSENT

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

BOARD COMMENTS:

ADJOURNMENT:

President Schroeder entertained a motion to adjourn the October 15, 2024 Village Board of Trustees Meeting. Trustee Hollembeak moved that the meeting be adjourned and Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.

Meeting adjourned at 8:13 PM.

https://cms3.revize.com/revize/villageofcherryvalley/BOARD%20MINUTES%2010-15-2024.pdf