Chicago City Wire

Village of Cherry Valley Committee of the Whole met Jan. 13

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

SALLY HOLLEMBEAK BRANDI PEARSE

SCOTT KRAMER CARL WEDIG

Deputy Village Clerk Heather Riley called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Village Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK ABSENT

SCOTT KRAMER PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER ABSENT

Also present: Attorney Dave Kurlinkus, Village Administrator Jim Claeyssen, Sergeant Jesse Pearse, Chief Todd Stockburger, Interim Public Works Director Andy Wesseln, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

Deputy Village Clerk Heather Riley entertained a motion to appoint a President-Pro Tem. Trustee Kramer nominated Trustee Mike Neville to be President Pro-Tem. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE ABSTAIN

SALLY HOLLEMBEAK ABSENT BRANDI PEARSE AYE

SCOTT KRAMER AYE CARL WEDIG AYE

DAVID SCHROEDER ABSENT

Motion carried 4 “AYES” 2 “ABSENT” and 1 “ABSTAIN”.

ADOPT THE AGENDA:

President Pro-Tem Neville entertained a motion to amend and approve the January 13, 2025 agenda with the following changes:

• Trustee Pearse will present the Personnel Report in Trustee Hollembeak’ s absence Trustee Belt moved to approve the agenda. Trustee Pearse seconded. All “AYE” None opposed.

Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

President Pro-Tem Neville entertained a motion to approve the Committee of the Whole Meeting Minutes from December 9, 2024. Trustee Kramer moved to approve the December 9, 2024 Committee of the Whole Meeting Minutes. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT:

1. President Pro-Tem Neville moved to send to the Village Board approval of Resolution 2025-01: A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS TO APPROVE AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE CITY OF ROCKFORD FOR AN ANNUAL CITY-WIDE PAVEMENT MARKING (PAINT). Trustee Pearse seconded. All “AYE”

None opposed. Motion carried by voice vote.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued. Adam has included Jim, Roxanne, and Kevin in his latest request for the permit.

• Construction Update Report:

○ Adam has provided the Contractor with a new grading plan for the northwest corner of the Well House Barn to address the changes requested by the Village. Improvements include shifting the generator pad north, relocating sidewalk, and expanding the pavement further north to the relocated generator pad.

○ Submittals are under review by Lisa and Adam.

○ At the latest biweekly meeting between Village staff and DPI, DPI shared a new schedule and discussed finishing the wall behind the stairwell, including a wide access door into the loft for mechanical servicing/replacements, and utility services that are coming shortly.

○ DPI is proposing a drop ceiling in the well house hallway to assist with hiding plumbing, water, and electrical that will be running overhead and across rooms.

○ Lisa is working on a few RFI’s from the Contractor regarding electrical and HVAC questions.

CV 2024 Streets Improvements Project –Adam has recommended for payment pay request 2. Rock Roads has completed the project but still needs to address a few punch list items in the spring. A final pay request will be subject to an agreement on final quantities and a review of the project limits for any punch list items.

CV Elgin Street Watermain Replacement – DPI has finished the installation of all watermain. We are currently reviewing the site for punch list items and final quantities for project closeout. DPI is still working on submitting the bacterial samples to the Garrett.

CV Elgin Street Parking Lot –Adam has submitted a punch list for the Contractor. Once completed, Adam will be recommending a final pay request for project closeout.

CV 2025 Streets Improvements Projects – C.E.S. will prepare a report for the projected 2025 Street Improvements project which included: Mill Road (North of Newburg to Tebala Blvd), South Lyford Road (North of Tebala to 800' S. of E. State St), Cherryvale N. Boulevard (Perryville Rd to Bell School), and Temple Court, Bell Valley Road. Kevin is reviewing the proposal and estimate prior to submitting it for Village review.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln

• Main break at Cherryvale Mall has been repaired with temporary asphalt in place until Spring.

• Crews still working on new chemical tank installs at the Well Houses.

• OSHA regulation clean up at the Public Works shop.

• Blackhawk Bridge lighting repairs in process.

• Clayton Street Pump needs replacing, working on obtaining quotes.

If you have any questions please reach out to Andy Wesseln. 

NEW BUSINESS:

1. President Pro-Tem Neville moved to send to the Village Board to approve the emergency repairs to Public Works Truck 503 from Lakeside International, Rockford, IL at a cost of $13,830.22. The total cost includes all parts, labor and diagnostic fees. (A consensus of the Trustees was taken to approve this expenditure). Trustee Pearse seconded. All

“AYE” None opposed. Motion carried by voice vote.

2. President Pro-Tem Neville moved to send to the Village Board approval to purchase and have installed a 50 Gallon Electric Hot Water Heater for Village Hall (to replace the current 50 Gallon Gas Hot Water Heater) at a cost not to exceed $4,000.00 from line item 5120 Buildings and Grounds. Trustee Wedig seconded. All “AYE” None opposed.

Motion carried by voice vote.

3. President Pro-Tem Neville moved to send to the Village Board approval of a Proposed Change Order from DPI Construction, Pecatonica, IL for the Elgin Street Watermain Project; Change Order #4 – watermain material (additional footage) at a cost of $6,448.89 from line item 5380 Water. Trustee Pearse seconded. All “AYE” None opposed.

Motion carried by voice vote.

4. President Pro-Tem Neville moved to send to the Village Board approval of a Proposed Change Order from DPI Construction, Pecatonica, IL for the Elgin Street Watermain Project; Change Order #5 – Pot holing locating existing 8” watermain at a cost of $3,150.05 from line item 5380 Water. Trustee Wedig seconded. All “AYE” None opposed.

Motion carried by voice vote.

5. President Pro-Tem Neville moved to send Public Works Employees Andy Wesseln and Garrett Anderson to the Illinois Rural Water Association Annual Technical Conference in in Effingham, IL on February 18-20, 2025:

• Lodging per night is $244.20 for two nights, for two employees is $976.80 from line item 5200 Water.

• Meal allowance is $50/day for two days, for two employees is $200.00 from line item 5200 Water.

• Transportation via Public Works Vehicle.

• Conference is held at the Keller Convention Center in Effingham, IL and cost is $190.00 per employee for a total of $380.00 from line item 5195 Water.

• The total cost for this conference for two employees is $1,556.80.

Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT: No Report.

PUBLIC SAFETY – CHAIRMAN TRUSTEE SCOTT KRAMER

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Kramer moved to send to the Village Board approval to purchase (2) tactical ballistic shields, level III+ and (2) carrier systems from RTS Tactical, Miami, FL at a cost of $1,961.96 from line item 5250 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote. 

2. Trustee Kramer moved to send to the Village Board approval to purchase a weapon locker from Galloway Technologies, Hurricane, UT for storing and securing long guns and other weapons in a central location at the police department at a cost of $1,760.00 and an electronic locking system keypad for a cost of $150.00 for a total of $1,910.00 from line item 5375 Capital Improvements – Police. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Kramer moved to send to the Village Board approval of a Conditional Offer of Employment to Mr. Mark Sigmund as a Part-time Patrol Officer for the Village of Cherry Valley at a starting wage of $26.00/hour. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Kramer moved to send to the Village Board approval to allow Sgt. Andy Paulson to attend an online Force Science Curriculum that equips law enforcement professionals to understand human factor dynamics more thoroughly and completely while investigating cases involving the use of force.

• Course cost is $1,399.00 from Training/Seminars – line item 5195 Police.

• Includes books and remote support. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT:

• In-house training for Tazer 10 will begin next week.

• High Risk Traffic Stop training was held at the vacant Amazon building on Baxter Road last week.

• Testing for the Sergeants list is coming up soon.

• Chief Stockburger and his command staff are working on additional grants for the department.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Pearse moved to send to the Village Board approval of the purchase of a Dell Latitude 5550 Computer, Docking Station and Monitors for Village Clerk Kathy Trimble from CDW-G, Chicago, Illinois a cost of $2,046.71 from line item 5375 Capital Improvements. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. December 2024 Administrative Report –Report placed on file with the permanent record.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN BRANDI PEARSE FOR TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

EXECUTIVE SESSION: President Pro-Tem Neville entertained a motion to go into Executive Session for the following:

EXECUTIVE SESSION:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Trustee Belt so moved. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK ABSENT BRANDI PEARSE AYE

DAVID SCHROEDER ABSENT CARL WEDIG AYE

SCOTT KRAMER AYE

Motion carried 5-0 with (2) absent.

President Pro-Tem Neville excused Deputy Clerk Heather Riley, Sergeant Jesse Pearse and Chief Todd Stockburger from the remainder of the meeting at 7:25 PM. Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 7:25 PM to 7:29 PM.

RECONVENE TO OPEN SESSION:

At 7:29 PM Village President Pro-Tem Neville called the meeting back to order. Village Administrator Claeyssen took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK ABSENT

BRANDI PEARSE PRESENT MIKE NEVILLE PRESENT

CARL WEDIG PRESENT DAVID SCHROEDER ABSENT

SCOTT KRAMER PRESENT

ADJOURNMENT:

President Pro-Tem Neville entertained a motion to adjourn at 7:30 PM. Trustee Belt moved that the meeting be adjourned at 7:30 PM. Trustee Pearse seconded. All “AYE” None opposed.

Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/01-13-2025%20COW%20MINUTES.pdf