Chicago City Wire

Village of Cherry Valley Committee of the Whole met May 12

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

SALLY HOLLEMBEAK BRANDI PEARSE

SCOTT KRAMER CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK ABSENT

SCOTT KRAMER PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Chief Todd Stockburger, Deputy Chief Jesse Pearse, Interim Public Works Director Andy Wesseln, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the May 12, 2025 agenda. Trustee Neville moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from April 28, 2025. Trustee Kramer moved to approve the April 28, 2025 Committee of the Whole Meeting Minutes. Trustee Neville seconded. All “AYE” None opposed.

Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT:

1. President Schroeder moved to send to the Village Board for approval of a one-year renewal of the village’s Barracuda Subscription License for our mail archiver and firewall with CDW-G, Chicago, Illinois at a cost of $3,316.56 from line item 5377 Capital Improvements. Trustee Kramer seconded. All “AYE” None opposed. Motion carried by voice vote.

2. President Schroeder entertained a motion to send to the Village Board for Village Administrator Jim Claeyssen to attend the ILCMA (Illinois City County Management Association) 2025 Summer Conference June 3-5, 2025 in Champaign, IL.

• Conference costs is $285.00 from line item 5195 Admin.

• Lodging costs is $572.91 from line item 5200 Admin.

• Transportation: Village assigned vehicle.

• Total costs are $857.91. Trustee Belt so moved. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. After some discussion, Trustee Belt moved to send to the Village Board to waive the rules and consider a second and final reading of Ordinance 2025-12; A Disposal Ordinance regarding various unused/old Office Furniture from the Cherry Valley Police Department. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued.

○ Adam is in regular contact with IEPA Permits asking for updates.

• Construction Update Report:

○ At the latest biweekly meeting between Village staff and DPI, we reviewed the latest construction schedule, including the epoxy going down on the floors early this week. The Generator has been placed on the pad behind Well House. DPI will be coordinating with Layne and Dan Foss to test the VFD cabinet and connection to the new Well Head. The North grading was discussed and how it could be revised now that there is no longer a door out the north wall of the building. This will make it easier to grade in a swale to the north western corner of the lot. DPI was working on framing the sidewalk on Friday to be poured on Monday.

CV 2024 Streets Improvements Project – A final pay request will be subject to an agreement on final quantities and a review of the project limits for any punch list items. Rock Roads is pushing their sub to finalize the punch list. Adam submitted final quantities to Rock Roads for their review. Adam continues to push RR for project closeout. The Punchlist items have been addressed, we just need their final confirmation on the quantities. CV 2025 Streets Improvements Project – Rock Roads has been awarded the Project. Adam has submitted the completed Contracts to the Village for final signatures.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln.

• New Hire Training in progress.

• Repaired water service on Elgin Street.

• Vandiver Rd Water Main Creek crossing repaired.

• Street Sweeper repaired.

• Ditch grading/tree removal – Ongoing.

• Downtown flower planters completed, thanks to Cherry Valley Garden Center.

• Upcoming –

○ 2 large trees to be removed in house.

○ 3 memorial trees to be planted in Baumann Park.

○ Drinking fountains de-winterized.

○ First round of ditch mowing.

○ Resume street sweeping.

If you have any questions please reach out to Andy Wesseln. 

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board approval to purchase a data collection and management software package to transition to a fully digital data management system for well houses, well rounds and water treatment plants from Waterly, LLC Crystal Lake, IL. First year fee includes one-time startup fees at a cost of $4,646.00 from line item 5377 – Software and Software Subscriptions. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board approval of the purchase of various stone materials for the Creek Embankment Stabilization and Rehabilitation at the village’s Spillway on Madigan Creek from Beverly Materials, LLC Hoffman Estates, IL at a cost of $3,993.14 from line item 5135 Streets, from FY 2024/2025. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

1. Trustee Pearse moved that the Committee of the Whole amend the agenda to approve a change in the date for Cherry Valley Day at the Rockford Rivets Game to July 13, 2025.

Trustee Kramer seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK ABSENT BRANDI PEARSE AYE

DAVID SCHROEDER AYE CARL WEDIG AYE

SCOTT KRAMER AYE

Motion carried 6-0-1.

2. Trustee Pearse moved that the Committee of the Whole approve up to $400.00 for Cherry Valley Day at the Rockford Rivets Game on July 13, 2025 from line item 5260 Public Works. (This event is co-sponsored with the CV Men’s Club). Trustee Kramer seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK ABSENT BRANDI PEARSE AYE

DAVID SCHROEDER AYE CARL WEDIG AYE

SCOTT KRAMER AYE

Motion carried 6-0-1.

3. Trustee Pearse moved that the Committee of the Whole approve $800.00 for the village’s Annual Fourth of July Parade from line item 5260 Public Works. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK ABSENT BRANDI PEARSE AYE

DAVID SCHROEDER AYE CARL WEDIG AYE

SCOTT KRAMER AYE

Motion carried 6-0-1.

4. Trustee Pearse moved to send to the Village Board approval up to $2,700.00 for the village’s Annual Street Dance to be held on July 19, 2025 from line item 5260 Public Works. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

Trustee Pearse announced that Mr. Bob Benka was selected as the 2025 Citizen of the Year. 

PUBLIC SAFETY – CHAIRMAN TRUSTEE SCOTT KRAMER

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Kramer moved to send to the Village Board approval of an invoice from Stewart and Associates INC, Freeport, IL to perform (29) background checks related to the issuance of FY 2025/2026 Liquor Licenses at a cost of $2,517.00 from line item 5170 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Kramer moved to send to the Village Board a change in the cost for Patrol Officer Fulton to attend the training workshop “2025 D.A.R.E. International Training Conference” at the Indiana Repertory Theater, Indianapolis, Indiana:

• Training workshop time period is now from July 23 -26,2025.

• Lodging is now $1,329.70 (instead of $648.00) from line item 5200 Police.

• Meals: $75.00 per day for a new total of $300.00 (instead of $225.00) from line item 5200 Police.

• Total costs will now be $2,079.70. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Kramer moved motion to send to the Village Board approval of a SALE AGREEMENT FOR BUSINESS CONTRACTS in regards to the Police Officer Hire-Back Program at the CherryVale Mall. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

4. After some discussion, Trustee Kramer moved to send to the Village Board approval an increase in the hourly wage to $31.00 for Part-Time Patrol Officers for the Village of Cherry Valley. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT:

• An Ordinance Violation Update was presented by Chief Stockburger.

• “Boys in Blue” Breakfast at the Cherry Valley Café was held on Thursday May 1st from 8:00 AM – 9:00 AM, with a good turnout from the community.

• Police Week is May 11th – 18th

• May 3rd the Cherry Valley Police will be at Cherry Bowl for the Cosmic Bowl.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Administration report placed on file with permeant record. 

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – PRESIDENT SCHROEDER IN CHAIRMAN TRUSTEE

SALLY HOLLEMBEAK’S ABSENCE.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

EXECUTIVE SESSION:

President Schroeder entertained a motion to go into Executive Session for the following: (5 ILSC 120/2) (c) (11) (Pending Litigation) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting

(5 LCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Kramer so moves. Trustee Wedig seconded.

A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK ABSENT BRANDI PEARSE AYE

DAVID SCHROEDER AYE CARL WEDIG AYE

SCOTT KRAMER AYE

Motion carried 6-0-1.

Chief Todd Stockburger, Deputy Chief Jesse Pearse, Deputy Clerk Heather Riley, and Interim Public Works Director Andy Wesseln were excused for the remainder of the meeting. Administrator Claeyssen will be taking the minutes.

The Committee of the Whole was in Executive Session from 7:39 PM to 8:20 PM.

RECONVENE TO OPEN SESSION:

ADJOURNMENT:

Village President Schroeder entertained a motion to adjourn at 8:20 PM. Trustee Belt moved that the meeting be adjourned at 8:22 PM. Trustee Wedig seconded. All “AYE” None opposed.

Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/05-12-2025%20COW%20MINUTES.pdf