Metropolitan Water Reclamation District of Greater Chicago met Thursday, April 6.
Metropolitan Water Reclamation District of Greater Chicago 100 East Erie Street Chicago, IL 60611
Regular Board Meeting Consent Agenda - Final
Thursday, April 6, 2017
10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Timothy Bradford, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
Call Meeting to Order
Roll Call
Approval of Previous Board Meeting Minutes
Public Comments
Recess and Convene as Committee of the Whole
Recess and Reconvene as Board of Commissioners
Finance Committee
Authorization
1 17-0352 Authority to add Project 17-609-21 Furnish and Deliver Enhanced Bio-P Control Equipment, to the Construction Fund, estimated cost of the project is $240,000.00
2 17-0376 Authorization to ratify and approve payments made to the Illinois Association for Stormwater and Floodplain Management in the amount of $12,770.00 in budget year 2016
Procurement Committee
Report
3 17-0360 Procurement and Materials Management Department - 2016 Annual Report
Procurement and Materials Management Department - 2016 Annual Report.pdf Attachments:
4 17-0361 Report of bid opening of Tuesday, March 14, 2017
5 17-0362 Report of bid opening of Tuesday, March 21, 2017
6 17-0363 Report on rejection of bids for Contract 17-604-11, Furnish and Deliver Air
Handling Coils to Various Locations, estimated cost $110,485.00
7 17-0378 Report of bid opening of Tuesday, March 28, 2017
8 17-0381 Report on rejection of bids for Contract 16-005-13, Group B, Furnish and Authorization
9 17-0325 Authorization to increase cost estimate for Request for Proposal 17-RFP-22, Software Solution used to produce the Comprehensive Annual Financial Reports for the District and the Retiree Health Care Trust and Budget Book, from $125,000.00 to $300,000.00, Accounts 201-50000-612430 and 101-27000-612820, Requisitions 1456485 and 1460003
10 17-0346 Authorization to amend Board Order of August 8, 2013, regarding Issue a purchase order and enter into an agreement with SEECO Consultants Inc., for professional engineering services on Contract 12-800-3C Geotechnical Analysis and Sub-Surface Investigation for Construction Projects, in an amount not to exceed $810,000.00, Accounts 101-50000-612380, 201-50000-612380, 401-50000-612380, and 501-50000-612380, Requisition 1350461, Agenda Item No. 35, File No. 13-0846
11 17-0347 Authorization to amend Board Order of February 2, 2017, regarding Authorization to execute change orders to decrease purchase orders or carryforward FY2016 encumbrances to FY2017, Agenda Item No. 4, File No. 17-0059
12 17-0349 Authorization to amend the scope of work and to increase Contract 13-805-2S Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding Corporation in an amount of $150,000.00, from an amount of $1,492,439.50, to an amount not to exceed $1,642,439.50, Account 201-50000-612600, Purchase Order 5001482
13 17-0350 Authorization to increase cost estimate for Contract 15-124-3P Conversion of Two Gravity Concentration Tanks to Primary Sludge Fermenters, Stickney Water Reclamation Plant, from $1,900,000.00 to $3,800,000.00, Account 401-50000-645650, Requisition 1439576
Authority to Advertise
14 17-0323 Authority to advertise Contract 17-708-31 Installation of Disc Filters at the Hanover Park Water Reclamation Plant, estimated cost $1,500,000.00, Account 401-50000-645650, Requisition 1439593
15 17-0324 Authority to advertise Contract 17-656-11 Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, estimated cost $423,000.00, Accounts 101-66000/67000/68000/69000-601100/612600/612620/612650/623070, Requisitions 1420421, 1413584, 1413254 and 1412659
16 17-0332 Authority to advertise Contract 17-601-31 Painting of Final Tanks at Various Locations, estimated cost $1,720,000.00, Account 401-50000-645750, Requisition 1460683
17 17-0338 Authority to advertise Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant, estimated cost $180,000.00, Account 201-50000-645600, Requisition 1459496
18 17-0342 Authority to advertise Contract 17-703-21 Furnish and Deliver a Stake Body Truck and a Dump Truck to the North Service Area, estimated cost $275,000.00, Account 201-50000-634860, Requisition 1441294
19 17-0344 Authority to advertise Contract 17-609-21 Furnish and Deliver Enhanced Bio-P Control Equipment, estimated cost $240,000.00, Account 201-50000-645650, Requisition 1461027
20 17-0353
Authority to advertise Contract 17-985-11, Specialized Railroad Car Repair and Rebuilding in the Stickney Service Area, estimated cost $415,000.00, Account 101-69000-612670, Requisition 1454597
21 17-0354
Authority to advertise Contract 16-802-31, Furnish, Deliver, and Install an Upgraded Sludge Concentration Conveyor at the Calumet Water Reclamation Plant, estimated cost $250,000.00, Account 401-50000-645650, Requisition 1456470
22 17-0365 Authority to advertise Contract 17-004-11 Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, estimated cost $100,000.00, Account 101-20000-623030
23 17-0366 Authority to advertise Contract 17-017-11 Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, estimated cost $120,000.00, Account 101-20000-623070
24 17-0367 Authority to advertise Contract 17-070-11 Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, estimated cost $45,000.00, Account 101-20000-623070
25 17-0379 Authority to advertise Contract 17-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, estimated cost $77,200.00, Account 101-20000-623270
Issue Purchase Order
26 17-0322 Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft for Microsoft Premier software and directory services support, in an amount not to exceed $22,770.00, Account 101-27000-612430, Requisition 1458453.
27 17-0326 Issue purchase order to CDW Government LLC., to Furnish and Deliver FireEye Web Security Licensing and Support, in an amount not to exceed $37,362.76, Account 101-27000-612840, Requisition 1460489
28 17-0327 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Equipment and Support, in an amount not to exceed $173,688.88, Accounts 101-27000-612840 and 201 50000-634810, Requisition 1460507
29 17-0331 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver AutoDesk Constructware Software License Renewal, in an amount not to exceed $150,804.00 Account 101-27000-612820, Requisition 1459160
30 17-0333 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Ironport Appliance Maintenance, in an amount not to exceed $36,141.04, Account 101-27000-612810, Requisition 1460684
31 17-0340
Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 14-RFP-21R, to provide two, four day in-house seminars on The Professional Analyst Certificate Program, in a total amount not to exceed $60,000.00, Accounts 101-15000-601100. Requisition 1461028
32 17-0345
Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 14-RFP-21R, to provide managerial coaching skills for 250 employees, in a total amount not to exceed $67,500.00, Account 101-25000-601100. Requisition 1460010
33 17-0368 Issue purchase order for Contract 16-815-22 (Re-Bid), Furnish and Deliver
One Gear Reducer to the Calumet Water Reclamation Plant, to Chicago Chain and Transmission Company, in an amount not to exceed $202,377.00, Account 201-50000-634620, Requisition 1436946
34 17-0372 Issue purchase order for Contract 17-640-11, Furnishing and Delivering
Sodium Bisulfite, to PVS Chemical Solutions Inc., in an amount not to exceed $2,224,784.00, Accounts 101-67000, 68000-623560, Requisitions 1436259, 1436260, 1437174, and 1445217
35 17-0388 Issue purchase order for Contract 17-603-21, Furnish and Deliver a Windrow
Turner to LASMA, to Ecoverse Industries, LTD, in an amount not to exceed $579,900.00, Account 401-50000-634650, Requisition 1428918
Award Contract
36 17-0371 Authority to award Contract 11-240-3P, Organic Waste Receiving Facility and
Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, Account 401-50000-645650, Requisition 1440276
37 17-0374 Authority to award Contract 16-125-4F, McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA, to Schwartz Excavating Inc., in an amount not to exceed $7,338,677.00, plus a five (5) percent allowance for change orders in an amount of $366,933.85, for a total amount not to exceed $7,705,610.85, Account 401-50000-645630, Requisition 1440273
38 17-0330 Authority to increase purchase order to CDW Government, LLC to Furnish and Deliver Microsoft Software and Software Maintenance in an amount of $24,985.93, from an amount of $1,760,199.62, to an amount not to exceed $1,785,185.55, Accounts 101-27000-612820, 623800, Purchase Order 3087702
Attachments: PO3087702 co log.pdf 39 17-0348 Authority to decrease purchase order for Contract 11-186-5C, Preliminary
Engineering for Addison Creek Reservoir with Christopher B. Burke Engineering, Ltd. in an amount of $600,000.00, from an amount of $3,564,243.11, to an amount not to exceed $2,964,243.11, Account 501 50000-612440, Purchase Order 3069585
Budget & Employment Committee
Report
40 17-0373 Report on Change in Funding for Various Capital Projects
41 17-0369 Authority to transfer 2017 departmental appropriations in the amount of $1,245,000.00 in the Capital Improvements Bond Fund
Industrial Waste & Water Pollution Committee
Authorization
42 17-0356 Authority for the Board of Commissioners to review the request by Alpha Baking Company Inc., 4545 West Lyndale Avenue, Chicago, IL 60636, for review of the 2015 User Charge Liability Determination made by the Director of the Monitoring and Research Department - Appeal No. 16D-012
43 17-0377 Recommendation for the Board of Commissioners to grant the request by
Beaver Oil Company Inc., 6037 Lenzi Avenue, Hodgkins, Illinois 60525, for review of the 2015 User Charge Liability Determination made by the Director of the Monitoring and Research Department - Appeal No. 16D-010 (As Revised)
Judiciary Committee
Report
44 17-0392 Report on the Settlement of Workers’ Compensation Claims and
Miscellaneous Claims under $10,000.00
Authorization
45 17-0328 Authority to settle the Workers’ Compensation Claim of Anthony Satalic vs. MWRDGC, Claim 16 WC 15454, Illinois Workers’ Compensation Commission (IWCC), in the sum of $15,104.40, Account 901-30000-601090
46 17-0335 Authority to settle the Workers’ Compensation Claim of Selina Smith vs. MWRDGC, Claim 15 WC 27070, Illinois Workers’ Compensation Commission (IWCC), in the sum of $12,868.98, Account 901-30000-601090
47 17-0370 Authority to settle the Workers’ Compensation Claim of John Quinn vs. MWRDGC, Claim W001120026, Illinois Workers’ Compensation Commission (IWCC), in the sum of $27,062.25, Account 901-30000-601090
Real Estate Development Committee
Authorization
48 17-0375 Authority to issue a two (2) month permit to Connelly-GPM Inc. on approximately 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16. Consideration shall be $32,500.00
49 17-0382 Authority to issue a six (6) month permit to the City of Burbank to access the properties acquired for the Melvina Ditch Reservoir Improvements Project (Contract 14-263-3F) in Burbank, Illinois in order to commence activities to prepare the homes for demolition. Consideration shall be a nominal fee of $10.00
Aerial Map.Melvia Ditch Reservoir.pdf Attachments:
50 17-0383 Authority to issue a 2-day permit to the Village of Worth to access the Lucas Berg Pit located at 7600 West 111th Street in Worth, Illinois for its Spring and Fall Clean-Up Day Events on April 22, 2017, and October 7, 2017. Consideration shall be a nominal fee of $10.00
51 17-0384 Authority to issue a one (1) year permit to the Village of Crestwood on 18 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04, to remove excess soil, rock, and spoil. Consideration shall be $10.00
Aeiral Map.Parcel 11.04 18 acres.pdf Attachments:
52 17-0385 Authority to enter into a 60-year lease with the Village of Crestwood on an approximately 8 acre portion of District Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be $10.00
53 17-0389 Authority to approve final just compensation in the amount of $162,000.00 for the taking and immediate vesting of title in the District of the real property commonly known as 6601 W. 86th Street in Burbank, IL in order to settle the eminent domain lawsuit entitled the Metropolitan Water Reclamation District of Greater Chicago v. Jenny Chavez, et al., Case No. 16L050555 in the Circuit Court of Cook County, Illinois
Aerial Map-6601 W. 86th Street 4.6.17.pdf Attachments:
54 17-0390 Authority to pay final just compensation in the amount of $162,800.00 to acquire by “quick-take” the fee simple title to real estate commonly known as 8620 S. Natchez Avenue in Burbank, IL from David Kent and Christine Kent, in the eminent domain lawsuit entitled The Metropolitan Water Reclamation District of Greater Chicago v. David Kent and Christine Kent, et al., Case No. 16L050525 in the Circuit Court of Cook County, and to pay relocation costs in an amount not to exceed $38,600.00. Account 401-50000-656010, Capital Improvements Bond Fund
Aerial Map.8620 S Natchez.pdf Attachments:
Miscellaneous and New Business
Memorial Resolution
55 17-0336 MEMORIAL RESOLUTION sponsored by the Board of Commissioners extending sympathy and condolences to the family of Carolyn Rush
Resolution
56 17-0321 RESOLUTION sponsored by the Board of Commissioners recognizing the career of Charles Thomas
57 17-0380 RESOLUTION sponsored by the Board of Commissioners authorizing an Intergovernmental Agreement between the Metropolitan Water Reclamation District of Greater Chicago and the Cook County Assessor’s Office
NFP Database Subscription Agreement.pdf Attachments:
58 17-0386 RESOLUTION sponsored by the Board of Commissioners honoring Mohammed Ali Shabbir
59 17-0391 RESOLUTION sponsored by the Board of Commissioners congratulating St. Xavier University Women’s Basketball team for an excellent season
Adjournment
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