Forest Preserve District of Cook County Board of Commissioners met April 11.
Here is the agenda as provided by the Board:
17-0149
COMMITTEE MINUTES
Approval of the minutes from the meeting of 3/9/2017
17-0147
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)
Finance Subcommittee Meeting on Workers’ Compensation -4/11/2017
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2017 to present: $94,555.66
Workers’ Compensation Claims to Be Approved: $7,777.94
DISBURSEMENT
17-0129
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED DISBURSEMENT
Department(s): Facilities and Fleet
Action: Disbursement approval
Payee: BCR Automotive Group d/b/a Roesch Ford, Bensenville, Illinois
Good(s) or Service(s): Seven (7) 2017 Ford Transit passenger vans and one (1) Ford cargo van
Fiscal Impact: FY 2016: $307,624.91
Accounts: Institutional Supply Expense 51053.5153.00000.530189.00000.00000 Contract Number(s): CTA contract C15FT101622748; 16-54-204
District(s): Districtwide Summary: This disbursement provides for seven (7) passenger vans to be used for Forest Preserve business in conjunction with Landscape Maintenance department staff. This payment also provides for one (1) cargo van to be used by Facilities and Fleet department staff to conduct Forest Preserve business. This purchase was initially approved by the Board of Commissioners on 9/13/2016.
BID RECOMMENDATIONS
17-0123
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with D. Construction, Inc., primary place of business 1488 South Broadway, Coal City, Illinois for the repair of the existing dam at Tampier Lake.
Reason: Contract #16-80-09C1 Tampier Lake Dam Repair work includes, but is not limited to, replacement of a concrete dam cap, repairs to appurtenant fencing, minor crack and structural repairs to other concrete portions of the dam, operation and repair of the outlet grate, and other related work as specified in the plans & specifications.
Bid Opening Date: 3/1/2017
Bid Results:
Firm Total Bid
1. D. Construction, Inc. $232,452.50
2. Path Construction Company, Inc. $549,450.00
3. Industria, Inc. $722,925.00
4. Pan-Oceanic Engineering Co., Inc.$786,035.00
Estimated Fiscal Impact: $232,452.50
Contract Period: One hundred and fifty (150) days from notice to proceed
Account Name/Number: Habitat Restoration accounts: 51009.521444, 51025.521444, 51026.521444,
51054.521444, 51055.521444, 51056.521444 and 51057.521444
District(s): 17
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
17-0132
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
Department: Facilities and Fleet
Request: To enter into a contract with West Fuels, Inc., La Grange, Illinois for supply and delivery of unleaded and diesel fuel Districtwide
Reason: Contract #17-53-020 is for unleaded and diesel fuel for Forest Preserve District of Cook County facilities and vehicles.
Bid Opening Date: 3/22/2017
Bid Results:
Firm Total Bid
1. West Fuels, Inc. $1,647,377.50
2. Mansfield Oil $1,654,343.50
3. Black Dog Chicago Corp. $1,722,277.50
4. Atlas & Assoc, Inc. $265,200.00*
*Incomplete bid submission
Estimated Fiscal Impact: FY 2017 $549,125.83, FY 2018 $823,688.75, FY 2019 $274,562.92
Contract Period: 5/1/2017 - 4/30/2019
Account Name/Number: 51001.5153.29270.540265.00000.00000
District(s): Districtwide
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
17-0146
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT
Department: Planning & Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Matthew Paving, Inc. primary place of business Oak Lawn, Illinois for pavement repairs at Rolling Knolls, Billy Caldwell Golf Course, and LaBagh Woods.
Reason: Contract #17-80-18 Rolling Knolls, Billy Caldwell Golf Course, and LaBagh Woods
Pavement Repair. The work includes, but is not limited to, repaving and reconstructing the existing parking lots and other related work as specified in the plans & specifications.
Bid Opening Date: 3/17/2017
Bid Results:
Firm Total Bid
1. Allstar Asphalt, Inc. $321,045.30*
2. Chicagoland Paving, Inc. $343,600.00**
3. Matthew Paving, Inc. $384,811.44
4. Pan-Oceanic Engineering Co., Inc. $469,827.20
*Vendor deemed non-responsive due to failing to submit a M/WBE Utilization Plan.
**Vendor was denied their request for a partial M/WBE waiver by the Cook County Waiver Committee
Estimated Fiscal Impact: $384,811.44
Contract Period: One hundred and eighty (180) days from notice to proceed
Account Name/Number: Site Amenities Accounts: 51009.560055, 51025.560055, 51026.560055,
51054.560055, 51055.560055, 510056.560055 and 51057.560055
District(s): 10, 12 and 15
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
17-0086
Sponsored by: TONI PRECKWINKLE, Cook County Board of Commissioners
PROPOSED ORDINANCE AMENDMENT
FEE SCHEDULE
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners that Title 7, Chapter 1, Section 7-1-1 of the Cook County Forest Preserve District Code is hereby amended as follows:
7-1-1: FEE SCHEDULE
Aerial Adventure Course and Zipline Fees
*Tree Top Adventure Course: $58.00 (Adult Ages 16+) and $37.00 $38.00 (Child Ages 10-15)
*****
*No other modifications to the existing Aerial Adventure Course and Zipline Fees are being proposed Effective date: This ordinance shall be in effect immediately upon adoption Legislative History: 3/9/17 - FPD Board of Commissioners - refer to the Finance Committee
17-0103
Sponsored by: TONI PRECKWINKLE, Cook County Board of Commissioners
PROPOSED ORDINANCE AMENDMENT
FEE SCHEDULE
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners that Title 7, Chapter 1, Section 7-1-1 of the Cook County Forest Preserve District Code is hereby amended as follows:
7-1-1: FEE SCHEDULE
Camp Sullivan Camp & Climb Overnight Event
Includes overnight camping plus exclusive use for 2 hours on upper level of barn, tables, chairs, 2 hours staff led climbing wall activities, bring your own food and drink, use of upper deck and use of the kitchen. Reservation must include separate rental of campsite large enough to accommodate number of campers plus two additional.
Cook County Resident & Businesses
Mon.-Thurs. $250 + campsite fee
Fri-Sun. $290 + campsite fee
Non Cook County Resident & Businesses
Mon-Thurs. $300 + campsite fee
Fri-Sun. $360 + campsite fee
Camp Sullivan - Additional Use of Climbing Wall by Registered Campers After one complimentary use of climbing wall, registered campers at Camp Sullivan must pay $5 per person for each subsequent use of the climbing wall.
Camp Sullivan - Use of Climbing Wall Exclusive to Campers
Except for Camp Sullivan Camp & Climbing Wall Day Events described above, the climbing wall at Camp Sullivan may be used only by campers registered at Camp Sullivan.
Effective date: This ordinance shall be in effect immediately upon adoption
Legislative History: 3/9/17 - FPD Board of Commissioners - refer to the Finance Committee
REPORT
17-0057
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 2/1/2017 - 2/28/2017
Summary: Detailed Corporate Fund Analysis Revenue and Expense report for February 2017
Secretary
Chairman: Goslin
Vice-Chairman: Steele
Members: Committee of the Whole
REVENUE AND EXPENSE REPORT
FOREST PRESERVE DISTRICT OF COOK COUNTY
CORPORATE FUND ANALYSIS OF REVENUE AND EXPENSES AS OF FEBRUARY 28, 2017
REVENUES 2016 Budget 2017 Budget Feb-16 Feb-17 Year-to-Year Current Month Difference Year-toDate % of Total Budget Year-to-Date Actuals Year-to-Date Actuals
Property Taxes $ 48,009,330 $ 48,817,810 7,410,933 6,064,793 $ (1,346,140) 12%
Personal Property Taxes $ 3,090,350 $ 2,104,080 405,382 369,072 $ (36,310) 18%
Golf $ 760,000 $ 700,000 44,426 - $ (44,426) 0%
Concessions $ 350,000 $ 390,000 24,113 50,023 $ 25,910 13%
License Agreements $ 2,193,000 $ 2,444,000 1,160,488 784,490 $ (375,998) 32%
Land Use Fees $ 257,500 N/A 37,073 N/A N/A N/A
Winter Sports $ 32,500 $ 27,000 350 2,503 $ 2,153 9%
Equestrian Licenses $ 52,000 $ 52,000 1,440 3,015 $ 1,575 6%
Miscellaneous Income $ 100,000 $ 100,000 33,544 4,778 $ (28,766) 5%
Picnic and Permit Fees $ 1,150,000 $ 1,250,000 402,705 446,506 $ 43,801 36%
Pool Fees $ 450,000 $ 600,000 - - $ - 0%
Fines $ 331,800 $ 385,000 13,649 97,387 $ 83,738 25%
Campgrounds $ 425,000 $ 425,000 52,331 101,105 $ 48,774 24%
Interest $ 50,000 $ 50,000 - - $ - 0%
Intergovernmental Sources $ 200,500 $ 200,500 - - $ - 0%
Transfer In Corporate Fund $ 8,200,000 $ 3,910,000 - - $ - 0%
TOTALS $ 65,651,980 $ 61,455,389 $ 9,586,434 $ 7,923,673 $ (1,625,688) 13%
REVENUE AND EXPENSE REPORT
FOREST PRESERVE DISTRICT OF COOK COUNTY
CORPORATE FUND ANALYSIS OF REVENUE AND EXPENSES
AS OF FEBRUARY 28, 2017
EXPENDITURES 2016 Budget 2017 Budget Feb-16 Feb-17
Year-to-Year Current Month Difference Year-toDate % of
Total Budget Year-to-Date Actuals Year-to-Date Actuals
General Office $ 2,471,393 $ 2,595,537 $ 166,495 $ 235,609 $ 69,114 9%
Finance & Administration $ 1,966,412 $ 2,113,635 $ 194,002 $ 214,694 $ 20,692 10%
Human Resources $ 892,892 $ 778,485 $ 55,137 $ 71,509 $ 16,372 9%
Resource Management $ 4,395,744 $ 4,711,826 $ 423,966 $ 462,599 $ 38,633 10%
Conservation & Experiential
Programming $ 5,768,101 $ 5,276,524 $ 401,627 $ 461,547 $ 59,920 9%
Permit, Concessions &
Volunteer Resources $ 1,297,784 $ 1,399,260 $ 156,093 $ 121,408 $ (34,685) 9%
Landscape Maintenance $ 10,127,255 $ 11,015,372 $ 903,594 $ 985,849 $ 82,255 9%
Facility Maintenance $ 9,443,454 $ 9,372,276 $ 542,059 $ 468,407 $ (73,652) 5%
Resident Watchmen Facilities $ 257,500 N/A $ 934 N/A N/A N/A
Legal Department $ 1,178,764 $ 1,258,973 $ 121,986 $ 134,913 $ 12,927 11%
Law Enforcement $ 8,989,374 $ 9,523,545 $ 981,109 $ 1,034,882 $ 53,773 11%
Planning & Development $ 1,813,721 $ 1,961,971 $ 183,527 $ 207,044 $ 23,517 11%
District-Wide Services $ 8,849,586 $ 7,537,986 $ 314,918 $ 211,385 $ (103,533) 3%
Transfer Out of Corporate Fund $ 8,200,000 $ 3,910,000 $ - $ - $ - 0%
TOTALS $ 65,651,980 $ 61,455,391 $ 4,445,447 $ 4,609,847 $ 165,334 8%
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