Forest Preserve District of Cook County Finance Committee will meet July 20.
Here is the agenda provided by the Committee:
Public Testimony
Authorization as a public speaker shall only be granted to those individuals who have submitted in writing, their name, address, subject matter, and organization (if any) to the Secretary 24 hours in advance of the meeting. Duly authorized public speakers shall be called upon to deliver testimony at a time specified in the meeting agenda. Authorized public speakers who are not present during the specified time for public testimony will forfeit their allotted time to speak at the meeting. Public testimony must be germane to a specific item(s) on the meeting agenda, and the testimony must not exceed three minutes; the Secretary will keep track of the time and advise when the time for public testimony has expired. Persons authorized to provide public testimony shall not use vulgar, abusive, or otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result in expulsion from the meeting and/or disqualify the person from providing future testimony.
17-0289
Committee Minutes Approval of the minutes from the meeting of 6/6/2017
17-0277
Recommendation Of The Finance Subcommittee (Workers’ Compensation) Finance Subcommittee Meeting on Workers’ Compensation -7/18/2017
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2017 to present: $350,804.88
Workers’ Compensation Claims to Be Approved: $2,599.65
Workers’ Compensation Lien Recovery to be Approved: $5,500.00
17-0278
Recommendation Of The Finance Subcommittee (Litigation) Finance Subcommittee Meeting on Litigation -06/06/2017
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2017 to Present: $1,745,013.80
Proposed Settlements to Be Approved: $12,500.00
Legal Fees Approved Fiscal Year 2017 to Present: $565,293.29
Legal Fees for 06/06/2017 to Be Approved: $56,334.76
17-0279
Recommendation Of The Finance Subcommittee (Litigation) Finance Subcommittee Meeting on Litigation -07/18/2017
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2017 to Present: $1,757,513.80
Proposed Settlements to Be Approved: $162,802.59
Legal Fees Approved Fiscal Year 2017 to Present: $621,628.05
Legal Fees for 07/18/2017 to Be Approved: $80,734.70
Bid Recommendations
17-0250
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with All Masonry Construction Co. Inc., Chicago, Illinois to remove and replace roofs for Chick Evans Golf Course Concession Building in Morton Grove and Edgebrook Golf Course Garage in Chicago.
Reason: 17-80-13-R Roof Replacement at Chick Evans Golf Course Concession Building and Edgebrook Golf Course Garage - Rebid. The work includes, but is not limited to, roof system replacement including deck and structural repairs at two (2) buildings at separate sites and other work as described in the drawings and building specifications. Bids for this project were originally to be opened on 6/16/2017 however only one bid was received at that time. According to the Preserve’s purchasing code that bid was not opened and the project was re-issued for bid.
Bid Opening Date: 6/30/2017
Bid Results:
Firm Total Bid
1. All Masonry Construction Co. Inc. $281,839.00
2. L. Marshall Inc. $322,000.00
3. Robe Inc. $347,673.10
Estimated Fiscal Impact: $281,839.00
Contract Period: One hundred fifty (150) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 9 and 13
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0251
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Robe Inc., 6150 N. Northwest Highway, Chicago, Illinois to make exterior repairs at McGinnis Field Station in Orland Park and Sagawau Farmhouse in Lemont.
Reason: 17-80-44 New roof and exterior renovations at McGinnis Field Station and Sagawau Farmhouse. The work includes, but is not limited to, new roof, window, and siding removal and replacement at McGinnis Field Station and exterior wall removal and rebuilding at Sagawau Farmhouse and other work as described in the drawings and building specifications.
Bid Opening Date: 6/9/2017
Bid Results:
Firm Total Bid
1. Robe Inc. $272,890.00*
2. Gharari Associates $303,700.00
3. Ujamaa Construction $452,658.00
* Robe Inc.’s bid was read into the record as $273,166.00, but after further examination, they made a mathematical error in their calculations. Their actual bid is $272,890.00.
Estimated Fiscal Impact: $272,890.00
Contract Period: Two hundred ten (210) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 17
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0252
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Bully and Andrews, Chicago, Illinois to make masonry repairs at The Harold “Hal” Tyrrell Trailside Museum of Natural History in River Forest.
Reason: 17-80-22 Masonry repairs at The Harold “Hal” Tyrrell Trailside Museum of Natural History. The work includes, but is not limited to, masonry repairs, tuck-pointing, and selective brick replacement to the mid 1870’s historic building at The Harold “Hal” Tyrrell Trailside Museum of Natural History and other work as described in the drawings and building specifications.
Bid Opening Date: 6/28/2017 Bid Results: Firm Total Bid
1. Bully and Andrews $257,777.00
2. Otto Baum Inc. $268,825.00
Estimated Fiscal Impact: $257,777.00
Contract Period: Two hundred ten (210) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 9
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0260
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Ujamma Inc., Chicago, Illinois to perform building renovations including the addition of a heating system for Skokie Resource Management garage in Glenview, Illinois.
Reason: 16-80-38 Building renovations including addition of heating system at Skokie Resource Management garage. The work includes, but is not limited to the addition of a complete interior wall and ceiling insulation with facing system, a heating and exhaust system, an underground gas line, upgrades to incoming electrical service, associated electrical re-work at interior insulation, other improvements to an existing metal garage building, and other work as described in the drawings and building specifications.
Bid Opening Date: 6/30/2017
Bid Results:
Firm ___________________Total Bid
1. Ujamaa Inc. $187,073.00
2. Robe Inc. $202,717.18
3. Contractor Consulting and Disbursement Svs, CCOS Inc. $210,000.00
4. Poulos Inc. $228,500.00
5. Anchor Mechanical Inc. $304,448.00
Estimated Fiscal Impact: $187,073.00
Contract Period: Two hundred ten (210) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106,
51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 14
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0268
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Bridge Repairs, Regions 7-9.
Reason: Contract #17-80-53 Bridge Repairs, Regions 7-9. The work includes repairs to bridges at Black Partridge Woods, McClaughrey Springs Woods, St. Mihiel Woods East, Indian Hill Woods, Joe Orr Woods and Glenwood Woods South, including, but not limited to handrail replacement, concrete repairs, masonry repair, trail repair, cleaning, painting, and other related work as specified in the plans and specifications.
Bid Opening Date: 6/23/2017
Bid Results: Firm Total Bid
1. Enlight Corporation $416,607.50
2. Industria Inc. $455,815.00
3. Schaefges Brothers Inc. $482,014.80
Estimated Fiscal Impact: $416,607.50
Contract Period: One hundred and eighty (180) days from notice to proceed.
Account Name/Number: Trails Accounts: 51009.560063, 51025.560063, 51026.560063, 51052.560063, 51054.560063, 51055.560063, 51056.560063 and 51057.560063
District(s): 5, 6, and 17
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
17-0269
Proposed Bid Recommendation
Presented by: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Multi-Use Trail & Culvert Repairs at Swallow Cliff Woods - North, Dam No. 1 Woods - East, and Maple Lake - East.
Reason: Contract #17-80-48 Multi-Use Trail & Culvert Repairs. The work includes, but is not limited to, earthwork; grading and shaping ditches; aggregate trail repair; culvert removal, replacement, and repair; headwall repair and reconstruction; erosion control; landscaping, and other related work as specified in the plans & specifications.
Bid Opening Date: 6/23/2017
Bid Results: Firm Total Bid
1. Enlight Corporation $169,959.41*
2. Lifco Construction $219,623.00
3. Industria Inc. $229,550.00
4. Meru Corporation $272,831.00
*Enlight’s bid was read into the record as $178,961.91, but after further examination they made a mathematical error in their calculations. Their actual bid is $169,959.41.
Estimated Fiscal Impact: $169,959.41
Contract Period: One hundred and fifty (150) days from notice to proceed.
Account Name/Number: Trails Accounts: 51009.560063, 51025.560063, 51026.560063, 51052.560063, 51054.560063, 51055.560063, 51056.560063 and 51057.560063
District(s): 14 and 17
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officer have approved this item.
Report
17-0070
Report
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 5/1/2017 - 5/31/2017
Summary: Detailed Fund Analysis Revenue and Expense report for May 2017.
Secretary
Chairman: Goslin Vice-Chairman: Vacant Members: Committee of the Whole
Revenue And Expense Report
Forest Preserve District Of Cook County Corporate Fund Analysis Of Revenue And Expenses As Of May 31, 2017
Revenues 2016 Budget 2017 Budget May-16 May-17
Year-to- Date % of Total Budget Year-to-Date Actuals
Year-to-Year Current Month Difference
Year-to-Date Actuals
Property Taxes $ 48,009,330 $ 48,817,810 $ 25,352,700 $ 26,652,699 $ 1,299,999 55%
Personal Property Taxes $ 3,090,350 $ 2,104,080 $ 1,616,901 $ 1,599,021 $ (17,880) 76%
Golf $ 760,000 $ 700,000 $ 153,732 $ 156,867 $ 3,135 22%
Concessions $ 350,000 $ 390,000 $ 114,727 $ 150,401 $ 35,674 39%
License Agreements $ 2,193,000 $ 2,444,000 $ 1,183,944 $ 1,063,849 $ (120,095) 44%
Land Use Fees $ 257,500 N/A $ 140,296 N/A N/A N/A
Winter Sports $ 32,500 $ 27,000 $ 850 $ 3,803 $ 2,953 14%
Equestrian Licenses $ 52,000 $ 52,000 $ 12,002 $ 9,060 $ (2,942) 17%
Miscellaneous Income $ 100,000 $ 100,000 $ 60,034 $ 47,733 $ (12,301) 48%
Picnic and Permit Fees $ 1,150,000 $ 1,250,000 $ 810,751 $ 1,005,162 $ 194,411 80%
Pool Fees $ 450,000 $ 600,000 $ 3,980 $ 1,255 $ (2,725) 0%
Fines $ 331,800 $ 385,000 $ 100,102 $ 163,060 $ 62,958 42%
Campgrounds $ 425,000 $ 425,000 $ 141,929 $ 239,495 $ 97,566 56%
Interest $ 50,000 $ 50,000 $ - $ 30,643 $ 30,643 61%
Intergovernmental Sources $ 200,500 $ 200,500 $ - - $ - 0%
Transfer In Corporate Fund $ 8,200,000 $ 3,910,000 $ - - $ - 0%
TOTALS $ 65,651,980 $ 61,455,389 $ 29,691,948 $ 31,123,048 $ 1,571,396 51%
Revenue And Expense Report
Forest Preserve District Of Cook County Corporate Fund Analysis Of Revenue And Expenses As Of May 31, 2017
Expenditures 2016 Budget 2017 Budget May-16 May-17
Year-to- Date % of Total Budget Year-to-Date Actuals
Year-to-Year Current Month Difference
Year-to-Date Actuals
General Office $ 2,471,393 $ 2,595,537 $ 914,688 $ 951,798 $ 37,110 37%
Finance & Administration $ 1,966,412 $ 2,113,635 $ 783,771 $ 827,436 $ 43,665 39%
Human Resources $ 892,892 $ 778,485 $ 294,296 $ 267,197 $ (27,099) 34%
Resource Management $ 4,395,744 $ 4,711,826 $ 1,696,109 $ 1,875,032 $ 178,923 40%
Conservation & Experiential Programming $ 5,768,101 $ 5,276,524 $ 1,667,786 $ 1,827,486 $ 159,700 35%
Permit, Concessions & Volunteer Resources $ 1,297,784 $ 1,399,260 $ 478,336 $ 468,263 $ (10,073) 33%
Landscape Maintenance $ 10,127,255 $ 11,015,372 $ 3,577,608 $ 3,833,851 $ 256,243 35%
Facility Maintenance $ 9,443,454 $ 9,372,276 $ 2,636,316 $ 2,282,069 $ (354,247) 24%
Resident Watchmen Facilities $ 257,500 N/A $ 70,083 N/A N/A N/A
Legal Department $ 1,178,764 $ 1,258,973 $ 514,638 $ 492,437 $ (22,201) 39%
Law Enforcement $ 8,989,374 $ 9,523,545 $ 3,509,400 $ 3,749,336 $ 239,936 39%
Planning & Development $ 1,813,721 $ 1,961,971 $ 749,828 $ 770,077 $ 20,249 39%
District-Wide Services $ 8,849,586 $ 7,537,986 $ 1,650,924 $ 1,182,349 $ (468,575) 16%
Transfer Out of Corporate Fund $ 8,200,000 $ 3,910,000 $ 4,100,000 $ 1,954,350 $ (2,145,650) 50%
Totals $ 65,651,980 $ 61,455,391 $ 22,643,783 $ 20,481,681 $ (2,092,019) 33%
https://docs.google.com/document/d/1lVgyHtgxZh2Xxjah3Gee95ii5IiGytrtNYOIuBy3dQs/edit
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