Metropolitan Water Reclamation District of Greater Chicago Board met Aug. 31.
Here is the agenda provided by the Board:
Call Meeting to Order
Roll Call
Approval of Previous Board Meeting Minutes
Public Comments
Recess and Convene as Committee of the Whole
Recess and Reconvene as Board of Commissioners
Finance Committee
Report
1 17-0904 Report on Cash Disbursements for the Month of July 2017, in the amount of $34,990,159.74 July 2017 Cash Disbursements Summary Attachments:
Authorization
2 17-0851 Authority to add Project 17-611-21 Furnish and Deliver Uninterruptible Power Supplies for the Kirie and Egan Water Reclamation Plants, to the Construction Fund, estimated cost of the project is $60,000.00
3 17-0872 Authority to add Project 11-186-AF, Demolition at the Addison Creek Reservoir site in Bellwood, Illinois and at the Thornton Reservoir in South Holland, Illinois to the Engineering Department Capital Improvement Program and the Capital Improvement Bond Fund, estimated cost of the project is $970,000.00 11-186-AF BL 08.31.17 Project Fact Sheet.pdf Attachments:
4 17-0888 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $660.00, for travel to Washington, DC, to attend a meeting with Legislative Leaders, Accounts 101-15000-612010/612030
Procurement Committee
Report
5 17-0818 Report on advertisement of Request for Proposal 17-RFP-12 Legal Advisory Services Related to the District Financing Program for a three-year period, estimated cost $180,000.00, Account 101-11000-612430, Requisition 1470947
6 17-0827 Report on advertisement of Request for Proposal 18-RFP-01 State Legislative Consulting Services, estimated cost $84,000.00 Account 101-15000-612430, Requisition 1472035
7 17-0856 Report on advertisement of Request for Proposal 17-RFP-31 Farm Management Support Services, Estimated cost $186,000.00, Account 101-66000-612430
8 17-0873 Report of bid opening of Tuesday, August 15, 2017
9 17-0874 Report of bid opening of Tuesday, August 1, 2017
10 17-0875 Report on rejection of bids for Contract 16-803-22 (Re-Bid), Furnish, Deliver and Install HVAC Systems at the Calumet Water Reclamation Plant, estimated cost $180,000.00
11 17-0876 Report on rejection of bids for Contract 16-419-12 (Re-Bid), Rehabilitation of Elevators, Main Office Building (MOB), estimated cost $425,000.00
12 17-0877 Report on rejection of bids for Contract 17-425-11, Furnish and Deliver Paper to Various District Locations for a 36-Month Period, estimated cost $180,000.00.
13 17-0891 Report of bid opening of Tuesday, August 22, 2017
Authorization
14 17-0803 Authorization to enter into an agreement with Marquette Associates Inc., for Contract 17-RFP-13 Retiree Health Care Trust Investment Consulting Services, for a five-year period in an amount not to exceed $275,000.00, Account P802-11000-798200
15 17-0822 Authorization for payment to the City of Chicago Department of Revenue for participation in underground project coordination, in an amount not to exceed $24,631.71, Account 101-50000-612430
16 17-0825 Authorization to amend Board Order of August 3, 2017, regarding Authority to advertise Contract 16-805-21, Furnish, Deliver, and Install a Boiler for the Equipment Garage at the Calumet Water Reclamation Plant, estimated cost $240,000.00, Account 201-50000-645680, Requisition 1457241, Agenda Item No. 13, File No. 17-0760
17 17-0833 Authorization to accept initial annual rental bid for Contract 17-362-11 Proposal to Lease for 39-years 5.65± acres of vacant District real estate located at 4101 South Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.01 from Reliable Materials Corporation of Illinois in the amount of $202,000.00 Aerial Map.4101 South Cicero Avenue, Chicago, IL.pdf Attachments:
18 17-0852 Authorization for payment to the Core Consulting Group, LLC. for tuition fees for four (4) participants to attend a Leadership Development Program for Emerging Leaders in the Wastewater Utility Industry, in an amount not to exceed $20,000.00, Account 101-25000-601100
19 17-0879 Authorization to forfeit Contract 17-017-11 Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group B, to Everlights Inc., in an amount not to exceed $37,386.22, Account 101-20000-623070
20 17-0899 Authorization for forfeiture of Contract 16-607-11, Furnishing and Delivering Mechanical Parts to Various Service Areas, to Fairfield Service Company of Indiana, LLC, in an amount not to exceed $280,755.00, Accounts 101-67000, 68000, 69000-623270, Purchase Orders 3091040, 3091042 and 3091043
Authority to Advertise
21 17-0811 Authority to advertise Contract 17-481-11 Furnish and Deliver Genetec Security Center Camera Connections License, Software Maintenance and Labor, estimated cost $40,000.00, Accounts 201-50000-634810, 101-27000-612820, 101-27000-612430, Requisition 1469432
22 17-0815 Authority to advertise Contract 17-304-11 Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Thirty-Six (36) Month Period, estimated cost $135,000.00, Account 101-25000-612780, Requisition 1470413
23 17-0835 Authority to advertise Contract 17-611-21 Furnish and Deliver Uninterruptible Power Supplies for the Kirie and Egan Water Reclamation Plants, estimated cost $60,000.00, Account 201-50000-634650, Requisition 1470093
24 17-0846 Authority to advertise Contract 17-482-11 Furnish and Deliver Polycom-Skype-for-Business Integration using RealConnect, ContentConnect and One-Touch-Dial App, estimated cost $30,000.00, Account 101-27000-634820, Requisition 1472032
25 17-0849 Authority to advertise Contract 16-270-3P Covered Composting System, Calumet Water Reclamation Plant, estimated cost between $22,453,250.00 to $27,180,250.00, Account 401-50000-645650, Requisition 1472014 Project Fact Sheet 16-270-3P Covered Composting System, Calumet Water Reclamation P Attachments:
26 17-0853 Authority to advertise Contract 18-699-11, Services of Heavy Equipment with Operators, estimated cost $3,570,000.00, Account 101-66000-612520, Requisition 1463532
27 17-0854 Authority to advertise Contract 18-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, estimated cost $4,800,000.00, Account 101-66000-612520, Requisition 1463520
28 17-0855 Authority to advertise Contract 18-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, estimated cost $1,455,000.00, Account 101-66000-612520, Requisition 1463531
29 17-0880 Authority to advertise Contract 17-055-11 Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, estimated cost $32,000.00, Account 101-20000-623170
30 17-0907 Authority to advertise Contract 17-139-2F, Security Fence along Collateral Channel, estimated cost $16,000.00, Account 201-50000-645680, Requisition 1472764
Issue Purchase Order
31 17-0766 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver eight 2018 Ford Escapes, two 2018 Ford Transit Vans, and one 2018 Chevrolet Equinox, under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $284,115.51, Account 201-50000-634860, Requisition 1469424 (Deferred from the August 3, 2017 Board Meeting)
Legislative History
8/3/17 Board of Commissioners Deferred
8/3/17 Committee of the Whole Deferred
32 17-0820 Issue purchase order to DLT Solutions, LLC, to furnish and deliver AutoCAD Online CADLearning software annual renewal, in an amount not to exceed $16,010.36, Account 101-27000-612820, Requisition 1469441
33 17-0821 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver License Renewal of the Autodesk Subscription and Advanced Support Program for AutoCAD Software, in an amount not to exceed $76,870.08, Account 101-27000-612820, Requisition 1468501
34 17-0832 Issue purchase order to 72 Hour LLC, dba National Auto Fleet Group, to Furnish and Deliver one 2018 Ford Expedition under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $42,956.00, Account 201-50000-634860, Requisition 1471992.
35 17-0848 Issue purchase order and enter into an agreement for Contract 17-RFP-20 Provide Support and Hosting on the District’s Cloud for the Real Estate Management and Invoicing System, with Computerized Facility Integration in an amount not to exceed $254,000.00, Accounts 101-27000-612430 and 101-27000-612820, Requisition 1454618
36 17-0862 Issue purchase order to Avaya Inc., for implementation of a new to the District Voicemail System and Main Office Building PBX, with one year of maintenance, in an amount not to exceed $202,903.11, Accounts 201-50000-634840, 612430, 101-27000-612840 Requisition 1472221
37 17-0881 Issue purchase order for Contract 17-480-12 (Re-Bid), Provide Maintenance and Support for Existing District Polycom Videoconference Equipment, to SKC Communication Products, LLC, in an amount not to exceed $9,423.29, Account 101-27000-612840, Requisition 1443931
38 17-0882 Issue purchase order for Contract 17-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Pomp’s Tire Service Inc., in an amount not to exceed $82,780.48, Account 101-66000-623250, Requisition 1459145
39 17-0898 Issue purchase order and enter into an agreement for Contract 16-RFP-28, Procurement of Energy Advisory Services, with American Powernet Management, LP, in an amount not to exceed $412,400.00, Account 101-66000-612430, Requisition 1434140
40 17-0900 Issue purchase order for Contract 17-633-11 Furnish and Deliver Polymer, to Polydyne Inc., in an amount not to exceed $15,222,008.95, Accounts 101-67000, 68000, 69000-623560, Requisitions 1464035, 1464238 and 1464049
41 17-0901 Issue purchase order for Contract 17-636-11, Furnishing and Delivering Hydrogen Peroxide, to Evoqua Water Technologies, LLC, in an amount not to exceed $682,856.00, Account 101-69000-623560, Requisition 1464032
Award Contract
42 17-0883 Authority to award Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant, to Omni Drive Holdings, LLC, in an amount not to exceed $126,289.00, Account 201-50000-645600, Requisition 1459496
43 17-0885 Authority to award Contract 17-017-11, Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group B, to Helsel-Jepperson Electrical Inc., in an amount not to exceed $41,863.95, Account 101-20000-623070 Contract 17-017-11 Item Descriptions, Group B.pdf Attachments:
44 17-0887 Authority to award Contract 17-605-41, Lockport Powerhouse Sluice Gate #6 Improvements: Cofferdam Services, to Lakes & Rivers Contracting Inc., in an amount not to exceed $364,750.00, Account 401-50000-645720, Requisition 1439609
45 17-0892 Authority to award Contract 15-124-3P, Conversion of Two Gravity Concentration Tanks to Primary Sludge Fermenters, to Independent Mechanical Industries Inc., in an amount not to exceed $4,094,860.00, plus a five (5) percent allowance for change orders in an amount of $204,743.00, for a total amount not to exceed $4,299,603.00, Account 401-50000-645650, Requisition 1439576
46 17-0893 Authority to award Contract 17-023-11, Furnish and Deliver Laboratory Chemicals to Various Locations for a One (1) Year Period, to Fisher Scientific Company, LLC, in an amount not to exceed $92,692.95, Account 101-20000-623570
47 17-0894 Authority to award Contract 17-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, Groups A, B, F, and G to Columbia Pipe & Supply Company in a total amount not to exceed $62,630.83 and Groups C, D, E, H, and I to Marco Supply Company Inc., d.b.a Johnson Pipe & Supply Company Inc., in an amount not to exceed $192,883.18, Account 101-20000-623090
48 17-0895 Authority to award Contract 16-802-31, Furnish, Deliver and Install an Upgraded Sludge Concentration Conveyor at the Calumet Water Reclamation Plant, to A.H.C. Mechanical Services, LLC, in an amount not to exceed $219,700.00, Account 401-50000-645650, Requisition 1456470
Attachments: Revised Appendix D Report.pdf Increase Purchase Order/Change Order
49 17-0812 Authority to decrease purchase order and amend the agreement with Sustainable Systems, LLC, for 16-RFP-12 Professional Services for a Biostatistician in an amount of $30,000.00, from an amount of $60,600.00, to an amount not to exceed $30,600.00, Account 101-16000-612430, Purchase Order 3091779
50 17-0823 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $20,067.00, from an amount of $36,233,366.93, to an amount not to exceed $36,253,433.93, Account 401-50000-645600, Purchase Order 5001404
51 17-0836 Authority to increase Contract 14-987-11, Railroad Track Maintenance in the Stickney Service Area, to Track Service Inc., in an amount of $60,000.00 from an amount of $417,202.07 to an amount not to exceed $477,202.07, Account 101-69000-612670, Purchase Order 5001500 14-987-11 20160831.pdf Attachments:
52 17-0837 Authority to increase Contract 14-806-21, Furnish, Deliver and Install Tank Drives at the Lemont Water Reclamation Plant, to Independent Mechanical Industries Inc., in an amount of $156,340.00 from an amount of $975,212.92 to an amount not to exceed $1,131,552.92, Account 201-50000-645650, Purchase Order 5001484 14-806-21 change order history sheet.pdf Attachments:
53 17-0838 Authority to decrease purchase order to Invensys Systems Inc., for Foxboro I/A Series I/O Upgrade at the Calumet Service Area, in an amount of $272,000.00, from an amount of $4,906,132.76, to an amount not to exceed $4,634,132.76, Account 201-50000-645690, Purchase Order 3087867 Invensys Systems Inc 3087867 81017.pdf Attachments:
54 17-0839 Authority to decrease Contract 16-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions Inc., in an amount of $78,000.00 from an amount of $275,883.19 to an amount not to exceed $197,883.19, Account 101-67000-623560, Purchase Order 3089885 16-630-11 081417.pdf Attachments:
55 17-0845 Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $15,306.19, from an amount of $2,260,251.30, to an amount not to exceed $2,275,557.49, Account 401-50000-645720, Purchase Order 4000040 CO LOG 14-824-3DR, BM 8.31.17.pdf Attachments:
56 17-0857 Authority to decrease purchase order and amend the agreement with Carlson Environmental Inc., for professional environmental consulting services, including Phase II environmental site investigations of MWRDGC-owned land, in an amount of $125,000.00 from an amount of $516,740.24 to an amount not to exceed $391,740.24, Account 101-66000-612430, Purchase Order 3088388 Carlson Environmental PO 3088388.pdf Attachments:
57 17-0858 Authority to decrease purchase order and amend the agreement with Huff & Huff Inc., for professional environmental consulting services including Phase II environmental site investigations of MWRDGC-owned land, in an amount of $125,000.00 from an amount of $489,518.55 to an amount not to exceed $364,518.55, Account
58 17-0860 Authority to decrease Contract 98-RFP-10 Design, Build, Own Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount of $2,334,545.00 from an amount of $204,194,449.63 to an amount not to exceed $201,859,904.63, Account 101-69000-612590, Purchase Order 5000950 98-RFP-10-Pelletizer Operations 20170816.pdf Attachments:
59 17-0861 Authority to decrease Contract 16-685-52, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services Inc., in an amount of $352,547.00 from an amount of $2,257,598.00 to an amount not to exceed $1,905,051.00, Account 501-50000-623990, Purchase Order 3090861 16-685-52 Final.pdf Attachments:
60 17-0863 Authority to decrease purchase order and amend the agreement with CEM Holdings Corporation, for Preventive Maintenance and Consumable Supplies for CEM Microwave Units, in an amount of $15,436.17, from an amount of $70,040.60, to an amount not to exceed $54,604.43, Account 101-16000-612970 and 623570, Purchase Order 3090374 08-31-17 CEM CO Log.pdf Attachments:
61 17-0864 Authority to increase Contract 14-613-11, Scavenger Services at Various Service Areas, Groups B and C, to Waste Management of Illinois Inc., in an amount of $81,200.00 from an amount of $1,595,535.95 to an amount not to exceed $1,676,735.95, Accounts 101-66000/67000/68000-612520, Purchase Orders 5001441 and 5001442 14-613-11 081817.pdf Attachments:
62 17-0865 Authority to increase purchase order to Nu-Recycling Inc., for Automatic Misting Odor Control Systems for the Stickney Water Reclamation Plant, in an amount of $17,000.00, from an amount of $184,000.00, to an amount not to exceed $201,000.00 Account 101-68000-612600, Purchase Order 3085446
63 17-0866 Authority to decrease Contract 16-708-11, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to BHS Marketing, LLC Inc., in an amount of $80,000.00 from an amount of $217,898.50 to an amount not to exceed $137,898.50, Account 101-67000-623560, Purchase Order 3089502
64 17-0868 Authority to increase purchase order and amend the agreement with Barnes & Thornburg LLP to represent and counsel the District in connection with the chlorides water quality standards initiative and work group and petition for Time Limited Water Quality Standard (TLWQS) for chlorides in an amount of $150,000.00, from an amount of $150,000.00, to an amount not to exceed $300,000.00, Account 101-30000-612430, Purchase Order 3086922
65 17-0878 Authority to decrease Contract 13-614-11, Elevator Maintenance at Various Service Areas, Group A and B, to South West Industries, d/b/a Anderson Elevator Company, in an amount of $11,748.00 from an amount of $339,343.20 to an amount not to exceed $327,595.20, Accounts 101-15000, 67000, 68000, 69000-612370, 612390, 612600, 612680, Purchase Order 5001428
66 17-0896 Authority to decrease purchase order to Fairmont Supply Company for purchase of emergency lighting, in an amount of $15,000.10, from an amount of $15,000.10, to an amount of $0.00, Account 101-20000-623070, Purchase Order 3094117
67 17-0905 Authority to increase Contract 10-883-AF, Flood Control/Streambank Stabilization Project for Tinley Creek, to Industria Inc. in an amount of $223,985.00, from an amount of $7,358,539.96, to an amount not to exceed $7,582,524.96, Account 501-50000-645620, Purchase Order 40000028
Engineering Committee Report
68 17-0850 Report on change orders authorized and approved by the Director of Engineering during the months of June and July 2017
Authorization
69 17-0773 Request for authority to set initial price for the sale of effluent water produced by the Metropolitan Water Reclamation District (Deferred from the August 3, 2017 Board Meeting)
Legislative History
8/3/17 Board of Commissioners Deferred
8/3/17 Committee of the Whole Deferred
70 17-0824 Authority to enter into an Intergovernmental Agreement with the Chicago Park District for a project to remove the North Branch Dam and stabilize banks along the North Branch Chicago River and the North Shore Channel from Lawrence Avenue to Peterson Avenue (16-IGA-22)
Judiciary Committee
Authorization
71 17-0884 Authority to settle the Workers’ Compensation Claim of Charmion Soto vs. MWRDGC, Claim 15 WC 30402, Illinois Workers’ Compensation Commission (IWCC), in the sum of $15,104.40, Account 901-30000-601090
72 17-0886 Authority to settle the Illinois Workers’ Compensation Claims of Timothy Portal vs. MWRDGC, Claim number: W001622018 in the sum of $13,216.35, Account 901-30000-601090
Monitoring & Research Committee
Authorization
73 17-0889 Authorization to enter into a Memorandum of Understanding with Current Innovation, NFP to Support Research and Identify Innovative Water Technologies and to Streamline Pilot Testing or Demonstrations Beneficial to Metropolitan Water Reclamation District of Greater Chicago Operations 08-31-17 Current-MWRD MOU att.pdf Attachments:
Real Estate Development Committee
Authorization
74 17-0834 Authority to issue a 5-year, 50’ x 1,111’ permit to Comcast of Illinois/Indiana to continue to cross with an aerially suspended coaxial fiber cable the Cal-Sag Channel, west of the Francisco Avenue Bridge, in Blue Island, Illinois, from Cal Sag Channel Parcel 14.02 to Cal-Sag Channel Parcel 14.13. Consideration shall be an annual fee of $6,400.00 Aerial Map.Parcels 14.02 and 14.13.pdf Attachments:
75 17-0869 Authority to grant a 25-year non-exclusive easement to Chicago SMSA Limited Partnership d/b/a Verizon Wireless to install and maintain a wireless telecommunication antenna on the water tower located on the District’s Stickney Water Reclamation Plant grounds and to use a 20’ x 36’ area on the ground near the base of the tower for equipment storage. Consideration shall be an initial annual fee of $36,000.00 Aerial Map.Verizon Wireless.pdf Attachments:
76 17-0870 Authority to issue a 90-day permit to the Illinois State Toll Highway Authority to conduct soil borings on District Main Channel Parcels 31.01, 31.02 and 31.03 located adjacent to a segment of I-294 known as the Mile-Long Bridge in Willow Springs, Illinois. Consideration shall be $10.00 Aerial Map.Parcels 31.01, 31.02 & 31.03.pdf Attachments:
77 17-0890 Authority to commence statutory procedures to lease 9+/- acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (portion) Aerial Map.Parcel 11.04 8.31.17.pdf Attachments:
78 17-0902 Authority to issue a two (2) month permit extension to Connelly-GPM Inc. on approximately 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16. Consideration shall be $32,500.00 Aerial Map.Parcels 42.05 and 42.16 8.31.17.pdf Attachments:
Stormwater Management Committee
Authorization
79 17-0871 Authority to enter into an intergovernmental agreement with the Village of Midlothian for Contract 14-252-3F, Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois
Miscellaneous and New Business
Resolution
80 17-0908 RESOLUTION sponsored by the Board of Commissioners condemning the hate speech and violence in Charlottesville, Virginia
Adjournment
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