Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met September 14.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:45 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Authorization
1 17-0972 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $100.00, for travel to Washington D.C., to attend a meeting with Legislative Leaders, Account 101-15000-612010
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Agenda Item be Recommended. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee:
Report-
2 17-0909 Report on advertisement of Request for Proposal 17-RFP-37 Employee Benefits Software, estimated cost $575,000.00, Accounts 201-50000-634820, 201-50000-612430, 101-27000-612820, Requisition 1472784
Recommended
3 17-0910 Report on advertisement of Request for Proposal 17-RFP-38 eLearning Courses for Return-to-Work Program for a Three-Year Period, estimated cost $60,000.00, Account 101-25000-634820 and 612820, Requisition 1471487
Recommended
Authority to Advertise-
4 17-0849 Authority to advertise Contract 16-270-3P Covered Composting System, Calumet Water Reclamation Plant, estimated cost between $22,453,250.00 to $27,180,250.00, Account 401-50000-645650, Requisition 1472014 (Deferred from the August 31, 2017 Board Meeting)
Recommended
5 17-0929 Authority to advertise Contract 18-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant, estimated cost $230,000.00, Account 101-66000-623560, Requisition 1468520
Recommended
6 17-0930 Authority to advertise Contract 18-655-11, Manhole and Infrastructure Repairs, estimated cost $800,000.00, Accounts 101-66000-612600, Requisition 1462516
Recommended
7 17-0931 Authority to advertise Contract 18-625-11 Diving Services at Various Locations, estimated cost $140,000.00, Account 101-66000-612490, Requisition 1468685
Recommended
8 17-0932 Authority to Advertise Contract 18-100-11, to Furnish and Deliver Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells; Analysis of Monitoring Well Samples from the McCook Reservoir Site, estimated cost $97,640.00, Account 101-16000-612490, Requisition 1467347
Recommended
9 17-0938 Authority to advertise Contract 18-653-11 Underground Infrastructure Cleaning at Various Locations, estimated cost $1,040,000.00, Accounts 101-66000-612600, Requisition 1467587
Recommended
10 17-0943 Authority to advertise Contract 17-365-11 for public tender of bids a 20-year lease on 23.95 acres of District real estate located at 4801 South Harlem Avenue in Forest View, Illinois; Main Channel Parcel 37.04. The minimum initial annual rental bid shall be established at $590,000.00
Recommended
11 17-0947 Authority to advertise Contract 11-186-AF Demolition at Addison Creek Reservoir and Thornton Reservoir, estimated cost between $921,500.00 and 1,115,500.00, Account 401-50000-645620, Requisition 1473657
Recommended
12 17-0950 Authority to advertise Contract 18-045-11 Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, estimated cost $55,000.00, Account 101-20000-612360
Recommended
Issue Purchase Order-
13 17-0911 Issue purchase order to Mesirow Insurance Services Inc. for Furnishing Fiduciary Liability Insurance for the Deferred Compensation Plan and Trust, in an amount not to exceed $9,100.00, and authorization for payment by direct voucher to Mesirow Insurance Services Inc. for Furnishing Fiduciary Liability Insurance for the Retiree Health Care Trust (OPEB), in an amount not to exceed $6,300.00, Accounts 101-25000-612290 and P802-11000-798200 respectively, Requisition 1472773
Recommended
14 17-0914 Issue purchase order and amend an existing agreement with LoadSpring Solutions Inc., for Hosting and Support of Oracle Primavera Software, in an amount not to exceed $21,960.00, Account 101-27000-612820, Requisition 1469140
Recommended
15 17-0915 Issue purchase order for Contract 16-RFP-05 Point to Point Communications, with AT&T Corp. in an amount not to exceed $392,152.07, Accounts 101-27000-612210, 101-67000-612210, Requisitions 1472222, 1473146
Deleted by the Executive Director
16 17-0916 Issue purchase order and enter into an agreement for Contract 17-RFP-15 Consulting Services for Laboratory Information Management System (LIMS) Upgrade, with Astrix Technology Inc., in an amount not to exceed $298,915.00, Account 401-50000-612430, Requisition 1455231
Deleted by the Executive Director
17 17-0917 Issue purchase order to National Fire Protection Association to Furnish and Deliver National Fire Codes On-Line Subscription License, in an amount not to exceed $34,500.00, Account 101-27000-612820, Requisition 1468506
Recommended
18 17-0918 Issue purchase order to CDW Government LLC, to Furnish and Deliver Symantec Antivirus Licenses and Maintenance, in an amount not to exceed $18,135.00, Accounts 101-27000-612820, 623800, Requisition 1469415
Recommended
19 17-0933 Issue purchase order and enter into an agreement with Hach Company, for a preventive maintenance plan for flow injection analyzers, spectrophotometer and consumable supplies for the Analytical Laboratories Division, in an amount not to exceed $45,976.00, Account 101-16000-612970, 623570, Requisition 1471474
Recommended
20 17-0939 Issue purchase order and enter into an agreement for Contract 17-RFP-28 Fleet Vehicle Maintenance Management Services for a 36-Month Period, with LeasePlan USA Inc. in an amount not to exceed $1,251,184.00, Accounts 101-15000-612080 and 612860, Requisition 1461193
Deleted by the Executive Director
21 17-0941 Issue purchase order to 72 Hour LLC, dba National Auto Fleet Group, to Furnish and Deliver one 2018 Ford Explorer under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $32,150.90, Account 201-50000-634860, Requisition 1473134
Recommended
22 17-0944 Issue purchase orders and enter into an agreement for Contract 17-RFP-22, Software Solution Used to Produce the Comprehensive Annual Financial Reports for the District and the Retiree Health Care Trust and Budget Book, with OpenGov Inc., in an amount not to exceed $549,500.00, Accounts 201-50000-612430 and 101-27000-612820, Requisitions 1456485 and 1460003
Recommended
23 17-0966 Issue purchase orders to George E. Booth Company Inc., to Furnish and Deliver Analyzer Materials and Equipment to Various Locations for a Three-Year Period, in an amount not to exceed $170,000.00, Accounts 101-66000, 67000, 68000, and 69000-623070.
Recommended
24 17-0967 Issue a purchase order and enter into an agreement with the law firm of Seyfarth Shaw LLP to represent the District relating to an investigation of engineering professional service contracts, in an amount not to exceed $100,000.00, Account 101-30000-612430, Requisition 1473661
Recommended
25 17-0971 Issue purchase order for Contract 17-111-11, Furnish and Deliver Repairs, Service and Parts for American Sigma/Hach Auto Samplers, Flowmeters and Sampling Accessories to Hach Company, in an amount not to exceed $63,958.20, Accounts 101-16000-612970, 623570, Requisition 1458421
Recommended
Award Contract-
26 17-0892 Authority to award Contract 15-124-3P, Conversion of Two Gravity Concentration Tanks to Primary Sludge Fermenters, to Independent Mechanical Industries Inc., in an amount not to exceed $4,094,860.00, plus a five (5) percent allowance for change orders in an amount of $204,743.00, for a total amount not to exceed $4,299,603.00, Account 401-50000-645650, Requisition 1439576 (Deferred from the August 31, 2017 Board Meeting)
Recommended
27 17-0948 Authority to award Contract 17-056-11, Furnish and Deliver Hardware to Various Locations for a One-Year Period, Groups A & B to J & L Fasteners & General Maintenance Supplies Inc., in an amount not to exceed $30,971.55, and Group C to Liberty Fastener Company, in an amount not to exceed $14,548.21, Account 101-20000-623110
Recommended
28 17-0949 Authority to award Contract 17-708-31, Installation of Disc Filters at the Hanover Park Water Reclamation Plant, to Independent Mechanical Industries Inc., in an amount not to exceed $1,312,800.00, Account 401-50000-645650, Requisition 1439593
Recommended
29 17-0951 Authority to award Contract 17-049-11, Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, Group A to Root Brothers Mfg. & Supply Co., in an amount not to exceed $8,431.30, Groups B and C to Stauffer Manufacturing Company d/b/a Stauffer Glove & Safety Company, in an amount not to exceed $26,319.20, Group D to Saf-T-Gard International Inc., in an amount not to exceed $6,696.00, Account 101-20000-623700
Recommended
30 17-0968 Authority to award Contract 17-689-12 (Re-Bid), Test and Repair Underground Storage Tanks at Various Locations, to Stenstrom Petroleum Services Group, in an amount not to exceed $142,800.00, Accounts 101-67000, 68000, 69000-612240, 612490, 623070, 623270, Requisitions 1456934, 1456939, 1456943, 1456946, and 1456947
Recommended
31 17-0969 Authority to award Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service Company, in an amount not to exceed $1,224,000.00, Account 401-50000-645650, Requisition 1422798
Increase Purchase Order/Change Order-
32 17-0860 Authority to decrease Contract 98-RFP-10 Design, Build, Own Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount of $2,334,545.00 from an amount of $204,194,449.63 to an amount not to exceed $201,859,904.63, Account 101-69000-612590, Purchase Order 5000950 (Deferred from the August 31, 2017 Board Meeting)
Recommended
33 17-0912 Authority to increase purchase orders and amend the agreements for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense with Dennis Noble & Associates, P.C. in an amount of $35,000.00, from an amount of $346,016.17, to an amount not to exceed $381,016.17, and with Heyl, Royster, Voelker & Allen, P.C. in an amount of $10,000.00, from an amount of $107,594.28 to an amount not to exceed $117,594.28, Account 101-25000-612430, Purchase Orders 3085891 and 3085933
Recommended
34 17-0921 Authority to decrease purchase order and amend the agreement with the United States Department of the Interior United States Geological Survey, Illinois Water Science Center, to install, operate, maintain, and report data from a real-time continuous water quality monitoring station in the Des Plaines River in an amount of $10,000.00, from an amount of $355,280.00, to an amount not to exceed $345,280.00, Account 201-50000-612400, Purchase Order 3095361
Recommended
35 17-0924 Authority to increase purchase order with Fisher Scientific Company LLC, to Furnish and Deliver Lab Supplies, Glassware and Chemicals for Various Locations, Contract 16-100-12, in an amount of $10,000.00, from an amount of $126,890.20, to an amount not to exceed $136,890.20, Account 101-16000- 623570, Purchase Order 3089303
Recommended
36 17-0926 Authority to increase Contract 15-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, to Synagro Central, LLC, in an amount of $34,000.00 from an amount of $249,526.63 to an amount not to exceed $283,526.63, Account 101-68000-612520, Purchase Order 5001520
Recommended
37 17-0927 Authority to increase the purchase order and amend agreement with the law firm of Thompson Coburn LLP to represent and counsel the District in connection with the branding, marketing, and sale of the District’s composted Biosolids product and with issues of intellectual property law related to the District’s evaluation, testing, development, and use of various technologies, in the amount of $50,000.00, from an amount of $30,000.00, to an amount not to exceed $80,000.00, Account 101-30000-612430, Purchase Order 3089335
A motion was made by Mariyana T. Spyropoulos, seconded by Timothy Bradford, that this Agenda Item be Deferred to the afternoon session. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
38 17-0928 Authority to decrease Contract 16-659-11, Agricultural Management at Fulton County, Illinois, to Independent Mechanical Industries Inc., in an amount of $31,000.00 from an amount of $1,689,338.55 to an amount not to exceed $1,658,338.55, Account 101-66000-612420, Purchase Order 5001557
Recommended
39 17-0937 Authority to increase Contract 15-072-3D Safety Railing Around Tanks, Terrence J. O’Brien Water Reclamation Plant, to Fence Masters Inc. in an amount of $122,710.95, from an amount of $1,432,782.50, to an amount not to exceed $1,555,493.45, Account 401-50000-645650, Purchase Order 4000041
Recommended
40 17-0970 Authority to increase Contract 17-614-11 Elevator Maintenance Service at Various Service Areas, to Parkway Elevators Inc. in an amount of $15,000.00, from an amount of $932,850.00, to an amount not to exceed $947,850.00, Accounts 101-15000-612370/612390, Purchase Order 5001577
Recommended
41 17-0973 Authority to increase Contract 11-195-AP Phosphorus Recovery System, Stickney Water Reclamation Plant, to Black & Veatch Construction Inc. in an amount of $1,905,939.28, from an amount of $34,905,483.55, to an amount not to exceed $36,811,422.83, Account 401-50000-645650, Purchase Order 5001478
Deleted by the Executive Director
Engineering Committee:
Report-
42 17-0936 Report on change orders authorized and approved by the Director of Engineering during the month of August 2017
Recommended
Judiciary Committee:
Authorization-
43 17-0923 Authority to settle the Illinois Workers’ Compensation Claims of James Landmichl vs. MWRDGC, Claim number: W001667880 in the sum of $13,565.65, Account 901-30000-601090
Recommended
Labor & Industrial Relations Committee:
Authorization-
44 17-0913 Authority to extend until October 31, 2017, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and 1) SEIU Local 1, Firemen and Oilers Division; 2) the Building Trades Coalition; 3) International Brotherhood of Teamsters, Local 700; 4) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Instrumentation and Testing); 5) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Operations); 6) International Brotherhood of Electrical Workers, Local Union No. 9 (Motor Vehicle Dispatcher Group); and 7) International Union of Operating Engineers, Local Union No. 399.
Recommended
Public Information & Education Committee:
Authorization-
45 17-0965 Request for Authorization to Continue District Employee Participation for the Working in the Schools (WITS) Program
Recommended
Real Estate Development Committee:
Authorization-
46 17-0934 Authority to purchase the real estate commonly known as 4432 W. 147th Street in Midlothian, IL for the construction of the Flood Control Project on Natalie Creek in Midlothian and Oak Forest Illinois and authority for payment to Palos Bank and Trust, as Trustee under the Trust Agreement known as Trust Number 1-3533, the owner of said real estate, in an amount of $159,500.00, and closing costs, Account 501-50000-656010, Stormwater Fund
Recommended
47 17-0945 Authorization to amend Board Order of June 2, 2016, regarding authority to grant a 25-year, 113 sq. ft. non-exclusive easement to Entertainment Cruises to construct, operate, maintain, repair and remove a boat ramp on District real estate located along the east bank of the South Branch of the Chicago River, between Cermak Road and Canal Street in Chicago, to reflect correct name as Seadog Ventures Inc.
Recommended
48 17-0957 Authority to commence statutory procedures to lease 9+/- acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (portion)
Recommended
49 17-0958 Authority to issue a 9 1⁄2 month permit to United Parcel Service Inc. on 20.5 acres of District real estate located at the Cal-Sag Channel and Ridgeland Avenue in Alsip, Illinois and known as the Ridgeland Avenue Drying Facilities; Cal-Sag Channel Parcel 10.04 (eastern portion) for storing and parking trucks and trailers. Consideration shall be $779,000.00
Recommended
50 17-0959 Authority to grant a 25-year, 198,498.56 + sq. ft. non-exclusive easement to Commonwealth Edison Company to continue to construct, reconstruct, operate, maintain, repair, replace and remove transmission towers and overhead transmission lines on District real estate located north and south of the Main Channel between Pulaski Road and Racine Avenue in Chicago, Illinois. Consideration shall be an initial annual fee of $137,559.50
Recommended
51 17-0960 Authority to grant a 25-year, 20’ x 20’ non-exclusive easement to the United States of America, Department of Transportation, Federal Aviation Administration to continue to construct, reconstruct, operate, maintain, repair, replace and remove a wind shear detection monitoring facility located east of the Majewski Reservoir, west of Elmhurst Road and south of the Jane Addams Memorial Tollway in Elk Grove Village, Illinois. Consideration shall be a nominal fee of $10.00
Recommended
52 17-0961 Authority to enter into a Utility Relocation Agreement with Nicor Gas Company to relocate an existing natural gas pipeline on a parcel of real estate recently acquired by the District as part of the construction of the Addison Creek Reservoir (Contract 11-186-3F) located at 2795 West Washington Boulevard in Bellwood, Illinois. Consideration shall be a nominal fee of $10.00
Recommended
53 17-0964 Authority to grant a 35-year, 10’ x 900’ non-exclusive easement to the Village of Hanover Park to continue to construct, reconstruct, operate, maintain, repair, replace and remove a 6-inch water main and sanitary sewer located on the west end of the Hanover Park Water Reclamation Plant premises in Hanover Park, Illinois. Consideration shall be a nominal fee of $10.00
Miscellaneous & New Business:
Resolution-
54 17-0956 Resolution sponsored by the Board of Commissioners recognizing the Moravian Day Festival
Recommended
Approval of the Consent Agenda with the exception of Items: 1, 15, 16, 20, 37, 41, and 55-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Timothy Bradford, seconded by Martin J. Durkan. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Ordinance - User Charge-
55 UC17-001 Request Authority to Amend the User Charge Ordinance of the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by Timothy Bradford, seconded by Frank Avila, that this User Charge Ordinance be Recommended. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Executive Session:
A motion was made by Kari K. Steele, seconded by Dave Walsh, that an executive session be held for the Committee on Budget and Employment to discuss matters involving the appointment, employment, and compensation of legal counsel. Motion carried by roll call 9:0
Adjournment:
The Committee of the Whole meeting of September 14, 2017 was adjourned at 10:55
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