Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met October 5.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 8 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Approval of Previous Board Meeting Minutes:
A motion was made by Debra Shore, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, concerned citizen, voiced concerns
Dan Parmar, President and CEO, Ostara Nutrient Recovery Technologies Inc., addressed the Board regarding partnership with the District
Recess and Convene as Committee of the Whole:
A motion was made by Timothy Bradford, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 1:10 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 17-0978 Report on Cash Disbursements for the Month of August 2017, in the amount of $39,450,606.22
Published and Filed
Authorization-
2 17-1020 Request Authority to Dispose of District Records
Approved
17-1046 Authority to Approve Travel for Commissioner Martin J. Durkan and David St. Pierre, Executive Director, in the estimated amount of $2,800.00, for travel to Washington D.C., to attend meetings with Legislative Leaders, Accounts 101-11000,15000-612010, 612030
A motion was made by Timothy Bradford, seconded by David J. Walsh, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Procurement Committee:
Report-
4 17-1026 Report of bid opening of Tuesday, September 12, 2017
Published and Filed
5 17-1028 Report of bid opening of Tuesday, September 19, 2017
Published and Filed
6 17-1032 Report of bid opening of Tuesday, September 26, 2017
Published and Filed
Authorization-
7 17-0989 Authorization to amend Board Order of November 17, 2016, regarding Issue purchase order and enter into an agreement for Contract 16-RFP-02 Applicant Management and Tracking, Onboarding, and Performance Management Systems for a Five-Year Period with JobAps Inc. in an amount not to exceed $332,500.00, Accounts 201-50000-612430 and 634820 and 101-27000-612820, Requisition 1426079, Agenda Item No. 17, File No. 16-1170
Approved
8 17-0991 Authorization for payment to National Association of Clean Water Agencies (NACWA) for 2018 membership dues in the amount of $79,500.00, Account 101-15000-612280
Approved
9 17-0998
Authorization for payment to the Water and Wastewater Leadership Center for tuition fees for two (2) department heads to attend a 10-day Residential Leadership Development program in an amount not to exceed $26,300.00, Account 101-25000-601100
Approved
10 17-1008 Authorization to amend Board Order of August 31, 2017, regarding Authority to Issue purchase order and enter into an agreement for Contract 16-RFP-28, Procurement of Energy Advisory Services, with American Powernet Management, LP, in an amount not to exceed $412,400.00, Account 101- 66000-612430, Requisition 1434140, Agenda Item No. 39, File No. 17-0898
Approved
11 17-1013 Authorization to amend Board Order of September 14, 2017, regarding Authority to award Contract 17-689-12 (Re-Bid), Test and Repair Underground Storage Tanks at Various Locations, to Stenstrom Petroleum Services Group, in an amount not to exceed $142,800.00, Accounts 101-67000, 68000, 69000-612240, 612490, 623070, 623270, Requisitions 1456934, 1456939, 1456943, 1456946, and 1456947, Agenda Item No. 30, File No. 17-0968
Approved
Authority to Advertise-
12 17-0979 Authority to advertise Contract 18-102-11 Boat Maintenance, Repairs, Parts, and Secured Dockage, estimated cost $42,000.00; Accounts 101-16000-612330, 612790, and 623990, Requisition 1470604
Approved
13 17-0981 Authority to advertise Contract 18-103-11 Maintenance, Repairs, and Parts for Boats, Outboard Motors, and Trailers estimated cost $14,000.00, Account 101-16000-612790, Requisition 1469605
Approved
14 17-0982 Authority to advertise Contract 18-104-11 Inspection, Maintenance, and Repair of Lysimeters and Tunnel and Reservoir Plan Groundwater Monitoring Wells, estimated cost $40,000.00, Account 101-16000-612490, Requisition 1467350
Approved
15 17-0994 Authority to advertise Contract 18-692-11 Utilization and Transportation of Air Dried Biosolids From LASMA and CALSMA, estimated cost $2,970,000.00, Account 101-66000-612520, Requisition 1471126
Approved
16 17-1003 Authority to advertise Contract 16-126-3S, Summit Conduit Rehabilitation, SSA, estimated cost between $1,520,000.00 and $1,840,000.00, Account 401-50000-645700, Requisition 1474785
Approved
17 17-1012
Authority to advertise Contract 18-607-11, Furnish and Deliver Boiler Equipment at Various Locations, estimated cost $250,000.00, Accounts 101-67000/68000/69000-623090, Requisitions 1474789, 1474931, and 1474932
Approved
18 17-1024 Authority to advertise Contract 18-063-11, Furnish and Deliver V-Belts and Conveyor Belts to Various Locations for a One-Year Period, estimated cost $39,000.00, Account 101-20000-623270
Approved
19 17-1025 Authority to advertise Contract 17-005-11 Furnish and Deliver Pallets to Various Locations, estimated cost $165,000.00, Account 101-20000-623130
Approved
20 17-1029 Authority to advertise Contract 18-021-11 Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, estimated cost $296,000.00, Accounts 101-16000, 20000, 66000-623820 Requisitions 1471114, 1471115, 1473314 and 1473843
Approved
21 17-1030 Authority to advertise Contract 18-022-11 Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, estimated cost $286,700.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1473313, 1473327, 1473347, 1474259, 1474776, and 1474778
Approved
22 17-1031 Authority to advertise Contract 18-003-11 Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, estimated cost $68,000.00, Account 101-20000-623570
Approved
Issue Purchase Order-
23 17-0990 Issue purchase order for Contract 16-RFP-05 Point to Point Communications, with AT&T Corp. in an amount not to exceed $392,152.07, Accounts 101-27000-612210, 101-67000-612210 Requisitions 1472222, 1473146
Approved
24 17-0993 Issue purchase order and enter into an agreement for Contract 17-RFP-28 Fleet Vehicle Maintenance Management Services for a 36-Month Period, with LeasePlan USA Inc. in an amount not to exceed $1,251,184.00, Accounts 101-15000-612080 and 612860, Requisition 1461193
Deferred by David J. Walsh
25 17-0997 Issue purchase order and enter into an agreement for Contract 17-RFP-15 Consulting Services for Laboratory Information Management System (LIMS) Upgrade, with Astrix Sortware Technology Inc., in an amount not to exceed $298,915.00, Account 401-50000-612430, Requisition 1455231
Approved
26 17-1004 Issue purchase order to Muenchmeyer Associates, LLC, for Inspector Certification Program (ITCP) on Manhole Rehabilitation and Cured-In-Place-Pipe (CIPP) training, in an amount not to exceed $38,805.00, Account 101-50000-601100, Requisition 1469601
Approved
27 17-1043 Issue purchase orders and enter into an agreement with Siemens Industry Inc., to Provide Maintenance Repair Services and Parts for Fire Detection Systems at the Calumet, Mainstream, Lockport and O’Brien Water Reclamation Plants, in an amount not to exceed $519,329.00, Accounts 101-67000, 68000, 69000- 612780, 623070, Requisitions,1470104,1470600,1471124,1472034
Approved
Award Contract-
28 17-1034 Authority to award Contract 17-139-2F, Security Fence Along the Collateral Channel, to Midwest Fence Corporation, in an amount not to exceed $14,461.00, Account 201-50000-645680, Requisition 1472764
Approved
29 17-1035 Authority to award Contract 13-806-2S, Television Inspection and Recording of Sewers and Manholes at Various Locations, to National Power Rodding Corporation, in an amount not to exceed $1,944,450.00, Account 201-50000-612240, Requisition 1463036
Approved
30 17-1036 Authority to award Contract 17-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations for a One (1) Year Period, Group A to Fisher Scientific Company, L.L.C., in an amount not to exceed $21,266.37, Group B to T & N Chicago Inc., in an amount not to exceed $1,757.24, and Group C to Kaul Glove & Mfg. Co., d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $11,819.99, Account 101-20000-623700.
Approved
31 17-1040 Authority to award Contract 17-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, to Russo Hardware Inc., D/B/A Russo Power Equipment, in a total amount not to exceed $26,905.80, Account 101-20000-623130
Approved
32 17-1041 Authority to award Contract 17-029-11, Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, to Fisher Scientific Company, L.L.C. in a total amount not to exceed $103,978.17, Account 101-20000-623700
Approved
33 17-1044 Authority to award Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, to Brieser Construction Company, in an amount not to exceed $201,204.00, Account 201-50000-645600, Requisition 1448471
Approved
Increase Purchase Order/Change Order-
34 17-0984 Authority to decrease Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group A, to Ox Cart Trucking Inc., in an amount of $325,688.30 from an amount of $3,713,405.74 to an amount not to exceed $3,387,717.44, Account 101-66000-612520, Purchase Order 5001544
Approved
35 17-0985 Authority to decrease Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group B, to Gosia Cartage, Ltd., in an amount of $70,658.38 from an amount of $2,458,691.53 to an amount not to exceed $2,388,033.15, Account 101-66000-612520, Purchase Order 5001545
Approved
36 17-0986 Authorization to increase cost estimate for Contract 16-803-23, Furnish, Deliver, and Install HVAC Systems at the Calumet Water Reclamation Plant, from $180,000.00 to $360,000.00, Account 201-50000-645680, Requisition 1459683
Approved
37 17-0995 Authority to decrease Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading Inc. Inc., in an amount of $692,554.50 from an amount of $13,362,587.40 to an amount not to exceed $12,670,032.90, Account 101-66000-612520, Purchase Order 5001472
Approved
38 17-1005 Authority to increase Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien Water Reclamation Plant, to Walsh Construction Company II, LLC in an amount of $773,055.05, from an amount of $62,477,915.38, to an amount not to exceed $63,250,970.43, Account 401-50000-645650, Purchase Order 4000005
Deleted by the Executive Director
39 17-1006 Authority to increase Contract 11-195-AP Phosphorus Recovery System, Stickney Water Reclamation Plant, to Black & Veatch Construction Inc. in an amount of $1,905,939.28, from an amount of $34,905,483.55, to an amount not to exceed $36,811,422.83, Accounts 401-50000-645650 and 201-50000-612430, Purchase Order 5001478
Deferred by Mariyana T. Spyropoulos
40 17-1021 Authority to increase purchase order with Networkfleet Inc., for Vehicle Location System Services in an amount of $44,709.28, from an amount of $9,323.40, to an amount not to exceed $54,032.68, Account 101-15000-612860, Purchase Order 3092277
Approved
41 17-1022 Authority to increase purchase order and exercise an option to extend agreement for a three (3) year period, for Contract 14-RFP-22 Remote Storage of District Records, with R4 Services LLC, in an amount not to exceed $119,000.00, from an amount of $89,310.10, to an amount not to exceed $208,310.10, Account 101-15000-612490, Purchase Order 3083751
Approved
42 17-1042 Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $100,000.00, from an amount of $2,275,557.49, to an amount not to exceed $2,375,557.49, Account 401-50000-645720, Purchase Order 4000040
Approved
Judiciary Committee:
Report-
43 17-1023 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
Authorization-
44 17-0999 Authority to settle the Workers’ Compensation Claim of George Schipma vs. MWRDGC, Claim 16 WC 23317, Illinois Workers’ Compensation Commission (IWCC), in the sum of $47,767.66, Account 901-30000-601090
Approved
45 17-1000 Authority to settle the Illinois Workers’ Compensation Claims of Marc Hayes vs. MWRDGC, Claim number: W001117439 in the sum of $27,062.25, Account 901-30000-601090
Approved
46 17-1009 Authority to settle Alpha Baking Company Inc.’s 2015 User Charge liability in the total amount of $25,959.00, with a waiver of interest in the amount of $2,030.47, Board Appeal No. 17B-002
Approved
47 17-1018 Authority to settle the Workers’ Compensation Claim of Sheryl Gorski vs. MWRDGC, Claim 15 WC 029689, Illinois Workers’ Compensation Commission (IWCC), in the sum of $65,870.76, Account 901-30000-601090
Approved
Maintenance & Operations Committee:
Reports-
48 17-0988 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of August 2017
Published and Filed
Pension, Human Resources & Civil Service Committee:
Authorization-
49 17-1001 Requesting the advice and consent of the Board of Commissioners to the appointment of Edward W. Podczerwinski as the Director of Monitoring and Research for the Metropolitan Water Reclamation District of Greater Chicago
Approved
50 17-1038 Requesting the advice and consent of the Board of Commissioners to the appointment of Susan T. Morakalis as General Counsel for the Metropolitan Water Reclamation District of Greater Chicago
Approved
Real Estate Development Committee:
Authorization-
51 17-0976 Authority to issue a 50-day permit to the Worth Lions Club for use of approximately one acre of District real estate located within Cal-Sag Channel Parcel 9.03, east of Harlem Avenue and south of 116th Street in Worth, Illinois and leased to the Village of Worth for its annual Christmas tree sale and fundraising event from November 11, 2017, through December 31, 2017. Consideration shall be a nominal fee of $10.00
Approved
52 17-1011 Authority to grant a 25-year, 18,240± sq. ft. non-exclusive easement to the Village of Wilmette to continue to construct, reconstruct, operate, maintain, repair, replace and remove the Greenleaf Avenue Relief Sewer System on District North Shore Channel Parcel 1.05 located between Greenleaf Avenue and Sheridan Road in Wilmette, Illinois. Consideration shall be a nominal fee of $10.00
Approved
53 17-1015 Authority to commence statutory procedures to lease approximately 4.46 acres of District real estate located east of Cicero Avenue and north of the Main Channel in Chicago, Illinois; Main Channel Parcel 40.02
Approved
54 17-1017 Authority to issue a one (1) year permit extension to ExxonMobil Oil Corporation on approximately 4.46 acres of District real estate located east of Cicero Avenue and north of the Main Channel in Chicago, Illinois; Main Channel Parcel 40.02. Consideration shall be $90,500.00
Approved
55 17-1019 Authority to amend lease agreement dated October 7, 1993, between the District and the Alsip Park District to surrender a 0.074 acre portion of its 79.931 acre leasehold located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois, and known as part of Cal-Sag Channel Parcel 11.03. Consideration shall be $10.00
Approved
56 17-1027 Authority to commence statutory procedures to lease 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion)
Approved
Miscellaneous and New Business:
Resolution-
57 17-1037 Resolution sponsored by the Board of Commissioners recognizing William Yoshino for his years of service to the community
Adopted
Approval of the Consent Agenda with the exception of Items: 3, 24, 38 and 39:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Meeting Summary:
Speakers-
None
Summary of Requests-
Procurement Item #6
1. Mariyana T. Spyropoulos requested a copy of the construction schedule be shared with the Board
Procurement item #9
1. Frank Avila requested a list of attendees within the last six years be shared with the Board
Procurement Item #14
1. Frank Avila requested a map of locations and the USGS report on water quality be shared with the Board
Procurement Item #24
1. David Walsh requested a breakdown of the contract cost
2. Timothy Bradford requested the cost prior to the LeasePlan contract
Procurement Item #39
1. Frank Avila requested the cost of operations
2. Barbara J. McGowan requested a list of the Minority, Women and Small Busniess Enterprise participation and the amounts they received
Study Session-
None
Announcements:
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for October 19, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: October 6, 2017. Date all agenda items are due to the Executive Director: 1:00 p.m., October 11, 2017.
Adjournment:
A motion was made by Timothy Bradford, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, October 19, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
http://mwrd.legistar.com/calendar.aspx
Alerts Sign-up