Metropolitan Water Reclamation District of Greater Chicago Board met February 15.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by David Walsh, seconded by Josina Morita, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
Andrew Donakowski of the Friends of Chicago River addressed the Board regarding concerns on minimizing the effects of flooding.
Stacy Meyers from Openlands Conservation addressed the Board regarding the Watershed Management Ordinance.
Charles Derringer, a concerned citizen, addressed the Board on stormwater infrastructure.
George Blakemore, a concerned citizen, addressed the Board regarding various concerns.
Angela Shu from the Friends of Chicago River, addressed the Board on the forthcoming summit on Cleaning the Chicago Waterways, to be held on March 7, 2018.
Recess and Convene as Committee of the Whole:
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 12:00 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 18-0164 Report on the correction of a typographical error in the Ordinance O18-001 An Ordinance directing the County Clerk to reduce the levy of taxes on Capital Improvement Bonds for the levy year 2017 and O18-002 An Ordinance abating taxes heretofore levied to pay the principal of Capital Improvement Bonds of the Metropolitan Water Reclamation District of Greater Chicago
Published and Filed
2 18-0165 Report on Cash Disbursements for the Month of January 2018, in the amount of $53,411,828.03
Published and Filed
Procurement Committee:
Report-
3 18-0143 Report on advertisement of Request for Proposal 18-RFP-04 Professional Audio-Video Services for Examinations on an As-Needed Basis, with the option to extend for a 12-month period, estimated cost $30,000.00, Account 101-25000-612430, Requisition 1487113
Published and Filed
4 18-0146 Report of bid opening of Tuesday, January 30, 2018
Published and Filed
5 18-0170 Report of bid opening of Tuesday, February 6, 2018
Published and Filed
Authorization-
6 18-0110 Authorization to amend Board Order of July 7, 2016, regarding Authority to advertise Contract 16-605-21, Installation of a Drainage Tile and Bioreactors at the Prairie Plan in Fulton County, Estimated cost $150,000.00, Account 201-50000-645690, Requisition 1414640, Agenda Item No. 16, File No. 16-0654
Approved
7 18-0132 Authorization to amend Board Order of December 7, 2017, regarding Issue purchase order and enter into an agreement with CDW Government LLC, for Mimecast Advanced Threat Security and Support, in an amount not to exceed $87,175.00, Account 101-27000-623800, Requisition 1480238, Agenda Item No. 24, File No. 17-1269
Approved
8 18-0144 Authorization to accept initial annual rental bid for Contract 17-367-11 Proposal to Lease for seven (7) years, 1.38 acres of District real estate located east of the North Shore Channel and north and south of the CTA Yellow Line tracks in Skokie, Illinois; part of North Shore Channel Parcel 6.14 from Builder’s Asphalt, LLC in the amount of $46,500.00
Approved
9 18-0148 Authorization to accept initial annual rental bid for Contract 17-366-11 Proposal to Lease for 10-years, 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16 from Connelly-GPM Inc. in the amount of $117,000.00
Approved
10 18-0156 Authorization to rescind Board Order to issue purchase order with Drydon Equipment Inc., to Furnish and Deliver one Swaby Lobeline rotary lobe pump to the Stickney Water Reclamation Plant, in an amount not to exceed $46,400.00, Account 201-50000-634650, Requisition 1481577, Agenda Item No. 20, File No. 17-1325
Approved
11 18-0176 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to LAI, Ltd., to Provide MSA gas detection system parts, Headworks screens parts, Wemco pump parts, Dezurik valve parts, Rotork actuator parts, Foxboro instrumentation parts, Wedeco ozone monitoring parts, and Chemineer mixer parts at Various Locations, for a three year period, in a total amount not to exceed $555,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, and 623780 Agenda Item No. 24, File No. 16-1274
Approved
Authority to Advertise-
12 18-0131 Authority to advertise Contract 18-695-11 Furnish and Deliver Temperature Probes and Replacement Batteries, estimated cost $75,000.00, Account 101-66000-623990, Requisition 1485996
Approved
13 18-0138 Authority to advertise Contract 18-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $55,000.00, Account 101-66000-623250, Requisition 1475500
Approved
14 18-0139 Authority to advertise Contract 18-609-11 Furnishing and Delivering Mechanical Parts to Various Service Areas, estimated cost $293,400.00, Accounts 101-67000/68000/69000-623270, Requisitions 1478639, 1479635, 1478124
Approved
Issue Purchase Order-
15 18-0125 Issue purchase order to R.S. Means Company, LLC, to Furnish and Deliver RSMeans Online Annual License Renewal, in an amount not to exceed $20,933.11, Account 101-27000-612820, Requisition 1486236
Approved
16 18-0130 Issue purchase order and enter into an agreement for Contract 17-RFP-31, Farm Management Support Services, with Heartland Bancorp Inc., in an amount not to exceed $186,000.00, Account 101-66000-612430, Requisition 1462114
Approved
17 18-0142 Issue purchase order and enter into an agreement with Foster & Foster Consulting Actuaries Inc., for Actuarial Service for preparation of Governmental Accounting Standards Board Statement No. 68, Financial Statement Disclosure Information, in an amount not to exceed $12,960.00, Account 101-40000-612430, Requisition 1487343
Approved
18 18-0162 Issue purchase order to Kofax Inc. to Furnish and Deliver Software Maintenance and Support for the Kofax Network Fax Software, in an amount not to exceed $26,246.85, Account 101-27000-612840, Requisition 1481256
Approved
19 18-0168 Issue purchase order for Contract 17-604-13 (Re-Bid), Furnish and Deliver Air Handling Coils to Various Locations, Groups A and B to Indi Enterprise Inc., in an amount not to exceed $133,471.00, and Group C to Affiliated Steam Equipment Company, in an amount not to exceed $1,000.00 Accounts 101-67000, 68000, 69000-623270, Requisition 1424442, 1424447 and 1425110
Approved
20 18-0173 Issue a purchase order and enter into an agreement with Precision Control Systems of Chicago Inc., for a Multi-Year Service Agreement to Provide Periodic Maintenance, Repair and Upgrade Services for the TARP Valve Isolation Chamber and Pump House Ventilation Control Systems at the Calumet Water Reclamation Plant, in a total amount not to exceed $63,096.00, Account 101-68000-612680, Requisition 1476143
Approved
Award Contract-
21 18-0172 Authority to award Contract 13-370-3F, Buffalo Creek Reservoir Expansion, Lake County, Illinois, to Lake County Grading Company, LLC, in an amount not to exceed $9,678,900.00, plus a five (5) percent allowance for change orders in an amount of $483,945.00, for a total amount not to exceed $10,162,845.00, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised)
Approved
22 18-0174 Authority to award Contract 18-348-11, Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period, to Luse Environmental Services Inc., formerly known as The Luse Companies, in an amount not to exceed $157,728.00, Account 101-25000-612780, Requisition 1471676
Approved
23 18-0175 Authority to award Contract 18-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell Incorporated, in an amount not to exceed $8,611.95, and Group B to Fisher Scientific Company, LLC, in an amount not to exceed $56,430.86, Account 101-20000-623570
Approved
Increase Purchase Order/Change Order-
24 18-0134 Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $74,112.63, from an amount of $2,375,557.49, to an amount not to exceed $2,449,670.12, Account 401-50000-645720, Purchase Order 4000040
Approved
25 18-0135 Authority to decrease purchase order and amend the agreement with Horizon Technologies Inc., for Preventive Maintenance and Consumable Supplies for Horizon Extraction Units, in an amount of $15,147.30, from an amount of $69,770.22, to an amount not to exceed $54,622.92, Account 101-16000-612970 and 623570, Purchase Order 3088168
Approved
26 18-0158 Authority to increase purchase order and amend the agreement with V3 Companies of Illinois, Ltd. (V3) for professional engineering services for Contract 14-263-3F, Flood Control Project for the Melvina Ditch Watershed in an amount of $96,418.00, from an amount of $1,225,059.00, to an amount not to exceed $1,321,477.00, Account 401-50000-612450, Purchase Order 3083712
Approved
Engineering Committee:
Report-
27 18-0160 Report on change orders authorized and approved by the Director of Engineering during the month of January 2018
Published and Filed
Judiciary Committee:
Authorization-
28 18-0157 Authority to settle the Illinois Workers’ Compensation Claim of Daniel Gierut vs. MWRDGC, Claim Number: W001717386 in the sum of $29,000.00, Account 901-30000-601090
Approved
Monitoring & Research Committee:
Authorization-
29 18-0127 Authorization for payment to the Lower Des Plaines Watershed Group for Fiscal Year 2018 Membership Dues in an amount not to exceed $127,846.17, Account 101-15000-612280
Approved
Real Estate Development Committee:
Authorization-
30 18-0129 Authority to issue a five (5) year permit to the Romeoville Fire Department to continue to use the boat ramp located on an approximately 50' x 8' area on Main Channel Parcel 15.05 and access road in Lockport, Will County, Illinois, to launch and retrieve boats during fire/rescue emergencies and routine training operations in the Main Channel. Consideration shall be a nominal fee of 10.00
Approved
31 18-0145 Authority to grant a 25-year, 8’ x 24’ non-exclusive easement to Illinois Bell Telephone Company d/b/a AT&T Illinois to continue to construct, reconstruct, operate, maintain, repair, replace and remove a telecommunications underground vault at the Egan Water Reclamation Plant premises near Meacham Road in Schaumburg, Illinois. Consideration shall be an initial annual easement fee of $5,000.00
Approved
32 18-0167 Authority to grant to the Morton Grove Niles Water Commission: (1) a one year, 41,770 sq. ft. temporary construction easement and (2) a 70-year, 33,440 sq. ft. non-exclusive easement to construct, install, operate, maintain, repair and remove a pump station, access road, two subterranean 24-inch water mains, and one subterranean 30-inch water main, on or beneath North Shore Channel Parcels 3.02, 3.04 and 3.05 and the North Shore Channel in Evanston and Skokie, Illinois. Consideration shall be a fee of $71,009.00 for the temporary construction easement and an initial annual fee of $59,024.00 for the 70-year easement
Approved
Stormwater Management Committee:
Authorization-
33 18-0154 Authority to include Cook County Land Bank Authority in the negotiations of an intergovernmental agreement between the District and the Village of Franklin Park for the acquisition of flood-prone properties
Approved
34 18-0155 Authority to enter into an Intergovernmental Agreement with the Village of Bensenville whereby the Village of Bensenville will enforce the DuPage County Countywide Stormwater and Floodplain Ordinance for the entire Village of Bensenville
Approved
Approval of the Consent Agenda with the exception of Items: 35, 36, 37, 38, 39, 40 and 41
A motion was made by Martin J. Durkan, seconded by Debra Shore, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 -
Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Miscellaneous and New Business:
Motion-
35 18-0163 Motion to re-appoint Barbara J. McGowan as Trustee of the Metropolitan Water Reclamation District’s Retirement Fund
A motion was made by Debra Shore, seconded by Frank Avila, that this Motion be Adopted. The motion carried by the following roll call votes:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Resolution-
36 18-0150 Resolution sponsored by the Board of Commissioners opposing House Bill 4408 pertaining to creating single member districts for Board of Commissioner positions
A motion was made by Kari K. Steele, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by the following roll call votes:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
37 18-0166 Resolution sponsored by the Board of Commissioners recognizing George Leland Elementary School’s participation in the Metropolitan Water Reclamation District of Greater Chicago’s African American History Month Seminar Series
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
38 18-0177 Resolution sponsored by the Board of Commissioners recognizing the Push for Excellence (PUSH Excel) Inspirational Speech Oratorical Contest
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
39 18-0179 Resolution sponsored by the Board of Commissioners recognizing International Greek Language Day
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance-
40 O18-003 Authority to amend the Watershed Management Ordinance
A motion was made by Debra Shore, seconded by Frank Avila, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Ordinance - Right of Way:
41 R18-001 Adopt Ordinance No. R18-001 Establishing the Right-of-Way for the construction, operation and maintenance of modifications to TARP Control Structures CDS-C1 and CDS-45 in the Village of South Holland, Cook County, Illinois (Contract 17-842-3H) in Sections 9 and 15, Township 36 North, Range 14, East of the Third Principal Meridian in Cook County, Illinois
A motion was made by Frank Avila, seconded by Kari K. Steele, that this Right of Way Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Meeting Summary:
Jaton Connelly, 8th Grade Counselor, accepted the Resolution recognizing George Leland Elementary School's participation in the District's African American History Month Seminar Series. (Re: Miscellaneous and New Business Item #37)
Rev. Dr. Janette Wilson, Esq., PUSH Excel Executive Director and Michelle Chambers, accepted the Resolution recognizing the PUSH for Excellence Inspirational Speech Oratorical Contest. (Re: Miscellaneous and New Business Item #38)
Rev. John Kalomas, proistamenos, representing Dr. Basil Stevens Greek School of St. Andrew Greek Orthodox Church, Konstantinos Siozios – Co-Principal of Solon Greek School of St. Demetrios Greek Orthodox Church, Rita Petratos – Director of Preschool and Kindergarten Aristotle Greek Schools of St. Haralambos, Rev. Fr. Tom De Medeiros, pastor, representing Koraes Elementary School of Sts. Constantine and Helen Greek Orthodox Church in Palos Hills; Koraes teacher Zoe Koultourides; Koraes Principal Beth Lind, Koraes Student Council President Evneki Crenshaw; and Mark Dinos, parish council president at Sts. Constantine and Helen Greek Orthodox Church, accepted the Resolution recognizing International Greek Language Day. (Re: Miscellaneous and New Business Item #39)
Summary of Requests:
Procurement Item #18
1. Debra Shore requested a report of how much was paid to Kofax Inc. for past contracts.
Study Session:
None
Announcements:
None
Board Letter Submission Dates:
The next regular board meeting is scheduled for March 1, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: February 16, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., February 21, 2018.
Adjournment:
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, March 1, 2018 at 10:30 a.m. and also move that today's meeting be Adopted. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Debra Shore
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