West Chicago Public Library District Board of Trustee met January 11.
Here is the minutes provided by the Board:
1. Call to Order Frank Fokta, Chairman
The meeting was called to order at 6:08p.m.
2. Roll Call
Present: Patricia Weninger, Trustee; Frank Fokta, Chair; Benjamin Weseloh, Library Director Absent: David Reynolds, Sr., Trustee; Nancy Conradt, Ex Officio
3. Approval of the Minutes of October 19, 2017 Attachment
The minutes were moved for approval by Pat Weninger and seconded by Frank Fokta. The minutes were approved unanimously as presented.
4. Recognition of the Public
None
5. Public Comment (Limited to 3 minutes)
None
6. Agenda ‒ Additions / Deletions
None
7. Unfinished Business
None
8. New Business
A) Purchasing Policy (Bids / Quotations) Attachment
Discussion was had regarding the amounts and how they were written. The Order of the numbers were changed and some wording to make them read better.
B) Disaster Plan Update/Discussion
Will bring to Board as presented and make changes only if necessary. Unanimous. The staff will be working on the online Disaster Plan document (DPLAN) and present with the Emergency Situations Procedure Manual in the Summer.
C) Service to Patrons with Disabilities Attachment
Will bring to the Board as presented. Unanimous decision.
D) Display or Distribution of Notices, Pamphlets, Attachment
Or other Printed Material
Will bring to the Board as amended. (lines 6-7: Strike “.or advocating positions on issues or events.”) Unanimous decision.
E) Exhibits/Display and Artwork Policy Attachment
Recommended as presented. Unanimous Decision.
F) Sale or Disposition of Surplus Library Property Attachment
Recommended as presented. Unanimous Decision.
G) Policy Audit and Review Procedures Attachment
Recommended as amended. Line 5: capitalize the “l” and “p” in “List of Policies”. Lines 11-12: strike “portions of the policy manual” and replace with “policies”. Lines 16-17: strike. Line 19: strike “shall refrain as much as possible from stylistic changes and.”. Line 24: strike “full”. Line 27: after the word “statute” add “or at the recommendation of the Policy Committee”. Line 36: capitalize the “l” and “p” in “List of Policies”. Line 37: strike “sections of the Policy Manual” and replace with “Policies”. Unanimous Decision.
9. Recommendations
A) The Policy Committee makes the following recommendations to the Board of Library Trustees for its January 22, 2018 meeting:
1. Purchasing Policy (Bids & Quotations) – as amended
2. Disaster Plan – as presented
3. Service to Patrons with Disabilities – as presented
4. Display or Distribution of Notices, Pamphlets, or other Printed Material – as amended.
5. Exhibits/Display and Artwork Policy – as presented
6. Sale or Disposition of Surplus Library Property – as presented
7. Policy Audit and Review Procedures – as amended
10. Adjournment Frank Fokta, Chairman
Adjourned at 7:11 p.m.
Committee: Fokta, Reynolds, Weninger; Ex Officio: Conradt
http://www.wcpld.info/wp-content/uploads/2018/03/20180111-Policy-Committee-Meeting-MINUTES-searchable.pdf
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