Forest Preserve District of Cook County Finance Committee met Sept. 11.
Here is the minutes provided by the Finance:
ATTENDANCE
Present: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
PUBLIC TESTIMONY
Chairman asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code, Sec. 2-107(dd)
1. Mr. Blakemore
2. Mark Armstrong
18-0367
COMMITTEE MINUTES
Approval of the minutes from the meeting of 07/26/2018
A motion was made by Vice Chair Deer, seconded by Commissioner Boykin, to approve 18-0367. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
18-0362
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -9/11/2018
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2018 to present: $270,073.12 Workers’ Compensation Claims to Be Approved: $14,000.00
A motion was made by Commissioner Silvestri, seconded by Vice Chair Deer, to recommend for approval 18-0362. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
18-0341
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a supply contract with KLF Enterprises Inc., Markham, Illinois
Reason: Project #17-31-126 (contract #74000004198) consists of the supply and delivery of sand, gravel, stone, screenings, and related granular materials for the repair and upkeep of trails, groves, parking lots, and facilities throughout the Forest Preserves. Bids were requested at a per ton rate for a variety of fine and coarse aggregate materials as well as stone riprap. The contract was competitively bid, with a total of two (2) vendors responding to the solicitation for bids. KLF Enterprises Inc. was the lowest bidder and offered a complete bid for all requested materials. Additionally, they demonstrated experience servicing large volume contracts with multiple delivery locations. This contract will be utilized by several Forest Preserves departments to consolidate and centralize districtwide procurement of granular materials.
Bid Opening Date: 7/25/2018
Bid Results: 1. KLF Enterprises, Inc, $270.97 North, $270.97 Central, and $270.97 South regions 2. Taza Supplies $614.80 North, $593.60 Central, and $614.80 South regions
Bids indicate a combined per ton amount across all requested materials.
Estimated Fiscal Impact: FY 2018 $50,000.00, FY 2019 $200,000.00, FY 2020 $200,000.00, FY 2021 $200,000.00, FY 2022 $200,000.00, FY 2023 $150,000.00
The contract value is not to exceed $200,000.00 annually, or $1,000,000.00 over a five (5) year term.
Contract Period: 9/1//2018 - 9/10/2023
Account Name/Number: Supplies and Materials 51001.530267 and 51001.530270, Operations and Maintenance 51001.540131 and 51001.540380, Contractual Services 51001.520840, Habitat Enhancement 51009.521452 and 51058.521452, Habitat Restoration 51009.521444 and 51058.521444, Mitigation accounts 51010.29982 and 51010.22522, Construction & Development Site Improvement accounts 51055.630060, 51056.630060 and 51057.630060
District: Districtwide
Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Deputy Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Vice Chair Deer, seconded by Commissioner Silvestri, to recommend for approval 18-0341. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
18-0352
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: GMA Construction Group, Chicago, Illinois 60609
Good(s) or Service(s): Construction Services
Fiscal Impact: $276,486.80
Accounts: Building Account, 51058.560106
Contract Number(s): 16-80-43R
District(s): 4 and 17
Summary: Five (5) Reverse Osmosis Water Filtration Systems
A motion was made by Vice Chair Deer, seconded by Commissioner Morrison, to recommend for approval 18-0352. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
18-0312
Sponsored by: TONI PRECKWINKLE (President), Forest Preserve District of Cook County Board of Commissioners
PROPOSED ORDINANCE AMENDMENT
1-8-2 CONTRACTS AND PURCHASES
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title I - Administrative, Chapter 8 - District Finances, Section 2 - Contracts and Purchases of the Forest Preserve District of Cook County Code is hereby amended as Follows:
Full text of this Ordinance Amendment for 1-8-2: Contracts and Purchases can be found here: . Below is a list of the amended sections.
Table of Contents A.3 Disqualification of Business Entity A.4 Exceptions A.5 Voiding Contacts A.6 Hearing B. Signatures Required on Contracts C. Purchases Requisitions Purchase Orders D.1 Disqualification for Tax and Fee Delinquency D.2 Statement Under Oath D.3 False Statements D.43 Delinquency During Pendency of Contract D.54 Applicability E. Bids by Local Business F.4 Designated Products and Recycled Designated Products F.5 Requirements for Purchasing Contracts F.6 Rules and Regulations for Procurement of Paper and Paper Products F.7 Annual Report F.8 Responsibilities F.97 Responsibilities of the Purchasing Department F.108 Exemptions F.119 Effective Date of Subsection F.1210 Severability F.1311 Third Party Rights H. Contracts for Supplies, Material and Work I. Powers and Duties of Purchasing Agent K. No Delegation of Power to Act for Expenditure Exceeding $150,000.00 L. Contracts for a Period Exceeding One Year Three Years M.3 Pre-Bid Conferences M.5 Communications with Bidders During the Bid Process M.6 Bids to Conform to Conditions in Advertisements M.7 Examination and Tallying of Bids M.8 Evaluation of Bids M.9 Contract Award and Execution N. Requests for Proposals or Requests for Qualifications
O.1 Purchases exceeding $25,000.00 Purchases of $1,000.00 or less O.2 Purchases of $750.00 or less Purchases equal to or less than $25,000.00 O.3 Purchases greater than $750.00 Purchases exceeding $25,000.00 O.4 Authorization for purchases over $150,000.00 O.5 Determination of Award O.6 Distribution of Assets P. Sole Source Procurements R. Preference to Citizens on Public Works Projects [Section Deleted] S. Responsible bidder for bids for construction, maintenance, and repair of public works T. Living Wage U. Disqualification for Noncompliance with Child Support Orders V. Disqualification Due to Prior Default or Termination W. False Statements Z. Joint Procurements AA. Consortium and Group Procurements BB. Procurement and Disbursement Reports CC. Review and Sunset DD.CC. Selection of Professional Services for Debt Transactions DD.1CC.1 Selection DD.2CC.2 Specific Bond Underwriter Requirements DD.3CC.3 Continued Management of Bond Proceeds
Effective date: This ordinance shall be in effect sixty (60) days after Board approval.
A motion was made by Vice Chair Deer, seconded by Commissioner García, to recommend for approval 18-0312. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
18-0358 Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expenses
Report Period: 1/1/2018 - 7/31/2018
Summary: Detailed fund analysis of revenue and expense report for July 2018.
A motion was made by Vice Chair Deer, seconded by Commissioner Schneider, to receive and filed 18-0358. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
ADJOURNMENT
A motion was made by Vice Chair DENNIS DEER, seconded by Commissioner RICHARD R. BOYKIN to adjourn. The motion carried by the following vote:
Ayes: Goslin, Deer, Boykin, Butler, Daley, Gainer, García, Moody, Moore, Morrison, Schneider, Silvestri, Sims, Suffredin and Tobolski (15)
Absent: Arroyo and Fritchey (2)
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