Village of Cherry Valley Committee of the Whole met June 10.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.
Roll call was taken by Deputy Village Clerk Heather Riley:
STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Sergeant Jesse Pearse, Dennis McMullen and Sheri Kosmos C.E.S, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA Trustee Hollembeak moved to adopt the agenda. Trustee Appell seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – May 20, 2019
Trustee Schroeder moved to approve the May 20, 2019 Committee of the Whole Meeting Minutes. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT. CHAIRMAN’S REPORT:
UNFINISHED BUSINESS:
1. Trustee Fustin presented the committee with an updated worksheet regarding potential changes to Chapter 82 (in the village’s Code of Ordinances) in regards to Accessory Structures in R1, R2 and R3 zoning classifications. After some lengthy discussion the committee asked that Attorney Stevens draft an Ordinance with the changes discussed and bring it back to the June 24, 2019 Committee of the Whole Meeting for review.
NEW BUSINESS:
1. Attorney Stevens presented the committee with a draft ordinance to review; “An Ordinance Granting a Text Amendment to the Code of Ordinances for The Village of Cherry Valley, Illinois Sections 82-281, 82-282, and 82-283 Industrial Districts and Sections 82-181 and 82-182 Agricultural Districts – Special Uses (Solar Farms), since this ordinance change requires review by the village’s Planning and Zoning Commission. After some discussion, the committee recommended presenting this change to the July 17, 2019 Planning and Zoning Commission Meeting.
Trustee Belt stated ORDINANCE PASSES
PUBLIC WORKS – CHAIRMAN TRUSTEE STEPHEN APPELL.
ENGINEER’S REPORT:
1. Project Updates by Sheri Kosmos:
• Baumann Park paving will begin this week. June 28, 2019 is still set as the completion date.
• Tennis Courts will be painted beginning the week of June 17th weather pending.
• Sheri and Dennis intend to have the Parking lot by the tennis courts striped while the tennis and pickle ball courts are being painted.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Trustee Appell moved to send to the Village Board for approval to send Public Works Employee Steve Haas to the IPSI (Illinois Public Service Institute) From October 6th – 11th, 2019 in Effingham, Illinois at a cost of $100.00 for registration from line item 5195 Public Works, $109.00 per night for hotel from line item 5200 Public Works and $50.00 per day for meals from line item 5195 Public Works for a cost not to exceed $960.40. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Appell moved to send to the Village Board for approval to purchase a traffic Controller for Newburg & Mill Road Intersection from Mobotrex at a cost of $5,596.00 from line item 5375 Capital Improvements. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. President Claeyssen moved to send to the Village Board for approval to hire Advanced Cleaning to clean the Village Hall & Public Works Facility from line item 5170 Building and Grounds. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. Trustee Appell moved to send to the Village Board for approval to award the bid for the village’s 2019 Street Maintenance Projects to William Charles Construction at a cost not to exceed $373,597.93 from line item 5390 Capital Improvements. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
5. The committee discussed drainage issues on Clayton Street. After some discussion Dennis McMullen stated that he will bring back a report with options for the committee to review at the June 24, 2019 Committee of the Whole Meeting.
DIRECTOR’S REPORT:
1. Overtime Report - Copy placed on file. 2. Project Updates
• Pavilion Installations –Fisher Park pavilion is complete. The Pavilion at the baseball diamond has begun and should be completed by the end of this week, weather pending.
• Tuck Pointing will begin soon, due to the rain Al Menting is currently behind on some of their projects but is still hoping the project will be completed by the 4th of July weekend.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Appell moved to approve the request from the Recreation Board for $350.00 for the Garden Walk Event to be held on June 23, 2019 from line item 5260 Building & Grounds. Trustee Belt seconded.
A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM E. CLAEYSSEN AYE
Motion carried by 7 AYE and 0 NAY
2. Trustee Appell moved to approve the request from the Recreation Board for $750.00 for the 4th of July Celebration from line item 5260 Building & Grounds. Trustee Schroeder seconded.
A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM E. CLAEYSSEN AYE
Motion carried by 7 AYE and 0 NAY
3. Trustee Appell moved to send to the Village Board for approval of $2,000.00 for this year’s Annual Street Dance Event to be held on July 27, 2019 from line item 5260 Buildings & Grounds. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. Trustee Appell moved to approve the request from the Recreation Board for $850.00 for the National Night Out Event held on Tuesday August 6, 2019 from line item 5260 Building & Grounds. Trustee Schroeder seconded.
A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM E. CLAEYSSEN AYE
Motion carried by 7 AYE and 0 NAY
Trustee Appell stated PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS:
NEW BUSINESS:
CHIEF’S REPORT:
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA. UNFINISHED BUSINESS:
NEW BUSINESS:
1. Work Calendar for June:
a. Audit Conducted – The Audit was completed in three days rather than the four days they planned on being at Village Hall. No mistakes have been found. Treasurer Karen Melloch stated that the Audit is in the publishing stage and she should have a rough draft for the trustee’s review by next week.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: Treasurer Melloch stated that she has been in touch with GBT (the development group working with Fleet Farm) to inquire when the invoice for legal and engineering fees will be paid. The Invoice was sent over a month ago. Karen stated that she is now in touch with finance chairman and they stated that they are working on it. Report placed on file.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 8:27 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2019/cow%20minutes%2006-10-2019.pdf
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