Village of Cherry Valley Committee of the Whole met May 20.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.
Roll call was taken by Deputy Village Clerk Heather Riley:
STEPHEN APPELL ABSENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Chief Robert Swank, Dennis McMullen and Sheri Kosmos C.E.S, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA: President Jim Claeyssen stated that he would like to Change the Order of Business and move the Planning and Development Report before the Ordinance Report so that the general public doesn’t have to sit through the entirety of the committee meeting if they do not want to (in regards to fence variances). Trustee Belt moved to adopt the May 20, 2019 Agenda with the Change in the Order of Business. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – April 22, 2019
Trustee Fustin moved to approve the April 22, 2019 Committee of the Whole Meeting Minutes. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
Attorney Stevens entered the meeting at 7:06 PM
PUBLIC COMMENT:
Tom DeWitt 113 S. Cherry St – Mr. DeWitt stated that he is against the fence that his neighbor would like to put up at 117 S. Cherry Street. Mr. DeWitt stated that he believes it would be an eye sore to have a 6’ fence going toward the front of her house and it would make his house feel like a fort.
Deborah DeWitt 113 S. Cherry St- Mrs. DeWitt stated that she is against the fence being put up at 117 S. Cherry Street. Mrs. DeWitt stated that their fence that is currently up, has been on the property since before her family purchased the home 41 years ago.
Mike and Suzanne Bumbard 3941 Genoa Road – Mr. and Mrs. Bumbard stated that they are against the fence variance at 3845 Genoa Road. Mr. and Mrs. Bumbard stated that they are concerned about the timely matter of the construction of the fence, they also stated that they believe it will be a safety concern because they will not be able to see backing out of their driveway.
Stewart Rucks 3957 Great Republic Road – Mr. Rucks stated that he is against the fence for safety reasons. He believes that people will not be able to see backing out of their driveways and that a potential accident could occur.
Jean Tryggestad 3945 Genoa Rd – Mrs. Tryggestad is the petitioner who is asking for the fence variance stated that she would like the fence to keep peace between her and her neighbor.
PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE STEPHEN APPELL.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. After some discussion, Trustee Hollembeak moved to waive the rules and send to the June 4, 2019 Village Board meeting to consider this a first and second reading of the Variance under Section 82-7(f)(2) of the Code of Ordinances for the Village of Cherry Valley, Illinois to allow a 120’ fence along the northern property line commencing at the northwest corner of said lot line easterly which extends approximately 15’ from the rear of the house for the property commonly known as 117 South Cherry Street, Cherry Valley, IL 61016. Trustee Appell seconded. Motion carried by voice vote.
2. After some discussion, Trustee Fustin moved to waive the rules and send to the June 4, 2019 Village Board meeting to consider this a first and second reading of the Variance under Section 82-7(e)(5)(b) of the Code of Ordinances for the Village of Cherry Valley, Illinois, to allow a 6’ high fence in the front yard for the property commonly known as 3945 Genoa Road, Cherry Valley, IL 61016. Trustee Hollembeak seconded. Motion carried by voice vote.
3. After some discussion, President Claeyssen moved to waive the rules and send to the June 4, 2019 Village Board meeting to consider this a first and second reading of the Variance under Section 82-7(f)(2) of the Code of Ordinances for the Village of Cherry Valley, Illinois to allow a fence from the rear of the house to the street along the western lot line for the property commonly known as 3945 Genoa Road, Cherry Valley, IL 61016. Trustee Fustin seconded. Motion carried by voice vote.
ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT:
UNFINISHED BUSINESS:
1. Trustee Fustin presented the committee with an updated worksheet regarding potential changes to Chapter 82 (in the village’s Code of Ordinances) in regards to Accessory Structures in R1, R2 and R3 zoning classifications. After some lengthy discussion the committee asked that Trustee Fustin bring this item back to the June 10, 2019 Committee of the Whole Meeting with the changes that were discussed.
NEW BUSINESS:
Trustee Belt stated ORDINANCE PASSES
PUBLIC WORKS – CHAIRMAN TRUSTEE DAVID SCHROEDER.
ENGINEER’S REPORT:
1. Project Updates by Sheri Kosmos:
• All of the paths at Baumann Park have been milled, as well as the lower parking lot.
2. East End Watermain Easements – Village President Jim Claeyssen stated that he and Attorney Stevens will meet with Dennis and Sheri of C.E.S. INC to draft a letter to be sent out to the property owners regarding the needed easement and will bring it to the committee at the June 10, 2019 Committee of the Whole Meeting.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Trustee Schroeder moved to send to the Village Board for approval the Yearly Paint Striping Joint Project with local communities not to exceed $7,000.00 from line item 5170 Streets. Trustee Fustin seconded. Motion carried by voice vote.
2. Trustee Schroeder moved to send to the Village Board for approval to post no parking signs along Cherryvale North Blvd and Mid Mall Dr (This is due to Six Flags/Magic Waters charging for parking at their location when they open). Trustee Hollembeak seconded. Motion carried by voice vote.
3. Trustee Schroeder moved to send to the Village Board for approval the Six Flags/Magic Waters Fence Permit with a takedown date of September 15, 2019. Trustee Belt seconded. Motion carried by voice vote.
4. Public Works Director Chuck Freeman updated the committee on the Road Maintenance Agreement with Cherry Valley Township. Attorney Stevens is drafting a letter to IDOT to see what needs to be done to get more clarification on what roadways fall under village jurisdiction and what roadways fall under township jurisdiction.
5. Trustee Schroeder moved to send to the Village Board for approval to authorize C.E.S. INC to go out for bids for the 2019 Street Maintenance Project. Trustee Fustin seconded. Motion carried by voice vote.
6. Trustee Schroeder moved to send to the Village Board for approval the Change Order for additional fencing for the Tennis and Pickle Ball Courts with William Charles Construction at a cost not to exceed $5,000.00 from line item 5405 Capital Improvements. Trustee Hollembeak seconded. Motion carried by voice vote.
7. President Claeyssen moved to send to the Village Board approval to authorize a Phase 1 and Phase 2 Environmental Study for the Old Cherry Valley Elementary School Site at a cost of $7,416.00 from line item 5095 Public Works. Trustee Hollembeak seconded. Motion carried by voice vote.
DIRECTOR’S REPORT:
1. Overtime Report - Copy placed on file.
2. Pavilion Installations – Structure is up at Fisher Park, waiting to put on the roofing boards and install the shingles. Should be completed this week weather pending.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: No Report. Trustee Schroeder stated PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS:
NEW BUSINESS: CHIEF’S REPORT:
1. Overtime Report FY 2018-2019 - Copy placed on file.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Work Calendar for May:
a. Approve Yearly Appointments – Will be approved at 5-21-2019 Village Board Meeting.
b. Prepare for Audit – Auditors arrived today and will be finishing up on Wednesday.
2. Trustee O’Hara moved to send to the Village Board approval of a transfer of $5,000.00 from the Villages’ FY2019-2020 General Fund Budget to the Park Improvement Fund and authorize Treasurer Karen Melloch to complete this transfer. President Claeyssen seconded. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: Treasurer Melloch stated that the auditors are finding no issues so
far with the audit. Report placed on file.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Health Insurance Update given by Treasurer Karen Melloch. Copy was placed on file.
2. Chief Swank stated that he is looking to add additional supervision to the department in the form of adding (2) Sergeants so there is supervision on every shift. After a lengthy discussion, the committee stated that they would like more information presented to them at the June 24, 2019 Committee of the Whole Meeting for further discussion.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
ADJOURNMENT:
VILLAGE OF CHERRY VALLEY, IL COMMITTEE OF THE WHOLE MEETING MONDAY, MAY 20, 2019 7:00 PM
Trustee Hollembeak moved that the meeting be adjourned at 8:57 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2019/cow%20minutes%2005-20-2019.pdf
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