Village of Cherry Valley Committee of the Whole met July 8.
Here is the minutes provided by the committee:
MEMBERS: VILLAGE PRESIDENT: JIM E. CLAEYSSEN
VILLAGE TRUSTEES: STEPHEN APPELL SALLY HOLLEMBEAK
NANCY BELT JEFF O’HARA
JEFF FUSTIN DAVID SCHROEDER
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA ABSENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Attorney Jim Stevens, Chief Robert Swank, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA Trustee Hollembeak moved to adopt the agenda. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – June 24, 2019
Trustee Schroeder moved to approve the June 24, 2019 Committee of the Whole Meeting Minutes. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT:
UNFINISHED BUSINESS:
1. Attorney Stevens passed out a revised proposed ordinance regarding Chapter 82, Accessory Buildings/Structures for Section 82-3 and 82-10. Trustee Belt asked that the committee review this revision and bring all comments or concerns to the July 22, 2019 Committee of the Whole Meeting.
NEW BUSINESS:
Trustee Belt stated ORDINANCE PASSES
PUBLIC WORKS – CHAIRMAN TRUSTEE STEPHEN APPELL.
ENGINEER’S REPORT:
1. Project Updates
- The Baumann Park Project has been completed.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. After some committee discussion, Trustee Hollembeak moved to send to the Village Board for discussion and approval of an Electrical Aggregation Program for the village’s Well Houses. Trustee Schroeder seconded. Public Works Director Chuck Freeman will provide the final quotes for this meeting. All “Aye;” None opposed. Motion carried by voice vote.
2. After some committee discussion, Trustee Appell moved to send to the Village Board to authorize CES INC to advertise for bids for the 2019 Water Improvement Project for Vandiver Road and S. Bell School Road. President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT:
1. Project Updates
• Tuck Pointing on the old Post Office building will begin on July 15, 2019 (weather permitting).
• The 2019 Street Maintenance Project for Newburg Village, Vandiver Road, and Tebala Blvd. will begin on July 22, 2019 with some of the concrete work. Milling and black top for those streets should begin around the first week of August (weather permitting).
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: No Report. Trustee Appell stated PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Trustee Fustin moved to approve a donation to the Northern Illinois Multi-Jurisdictional Honor Guard in the amount of $500.00 from line item 5260 Police. Trustee Schroeder seconded.
A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM E. CLAEYSSEN AYE
Motion carried by 6 AYE; 0 NAY; 1 ABSENT
2. Trustee Fustin moved to approve a donation to the Northern Illinois Police Memorial Week Honor Guard in the amount of $500.00 from line item 5260 Police.
A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM E. CLAEYSSEN AYE
Motion carried by 6 AYE; 0 NAY; 1 ABSENT
CHIEF’S REPORT: No Report.
Trustee Fustin stated PUBLIC SAFETY PASSES
FINANCE – CHAIRMAN VILLAGE PRESIDENT JIM CLAEYSSEN. UNFINISHED BUSINESS:
NEW BUSINESS:
1. Work Calendar for July:
a. Review Current Budget (Quarterly Update) – Treasurer Melloch stated that we are only two months into the budget, so there is not much to report on.
b. Review and Place Audit Report on File – Treasurer Melloch stated that she received the final audit today as well as the management comment letter. The auditors will be attending the July 16th Village Board Meeting to present their report to the Village Board.
c. Review Health Insurance Plan(S) – Village President Jim Claeyssen stated that himself and Trustee Fustin have been working on looking into alternate carriers for health insurance. Village President Claeyssen stated that they just started getting information in from the Gallagher Group but have not had an opportunity to dissect the information.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: Treasurer Melloch stated that herself, Attorney Roxanne Sosnowski, and Attorney Stevens were all in attendance, as well as Village President Tim Owens from the Village of New Milford at the TIF meeting held in the Winnebago County Administration Office. Treasurer Melloch stated that discussion was had that the TIF Reports need to be filed and are late. The reports are late because Carla Paschal, the Chief Financial Officer for Winnebago County cannot confirm the reported numbers. Treasurer Melloch stated that Carla Paschal indicated that the late fees would be paid by Winnebago County. Since that meeting Carla Paschal has tendered her resignation effective August 2nd. Treasurer Melloch stated that Attorney Sosnowski has been instructed by President Claeyssen to contact Carla Paschal to see if she intends on getting these filings done before she leaves in August. Treasurer Melloch also stated that she asked for there to be some sort of acknowledgement from Carla Paschal stating that she agreed that Winnebago County would be responsible to pay the penalties. Treasurer Melloch stated that the States Attorney reminded Carla Paschal that she does not have the authority to make that decision and Carla Paschal stated that she would get that authority.
Treasurer Melloch stated that with Carla Paschal leaving she does not know what is going to happen with the TIF. Treasurer Melloch stated that she feels that New Milford is very disappointed with being a part of this arrangement, since the water extension they were promised has not been received after all of these years. Treasurer Melloch stated that she is powerless when it comes to handling these reports. Treasurer Melloch stated that it was brought up that she could finish these reports, however, Treasurer Melloch’s issue with completing these reports is that she is uncomfortable signing her name to the report when she did not make the entries nor does she have a way to confirm if the numbers are correct. President Claeyssen stated that our village attorneys, along with Treasurer Melloch will be continuing to work through these issues with the county so the Cherry Valley/New Milford TIF Reports can get filed.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:26 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2019/cow%20minutes%2007-08-2019.pdf
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