Village of Cherry Valley Committee of the Whole met Aug. 12.
Here is the minutes provided by the committee:
MEMBERS: VILLAGE PRESIDENT: JIM E. CLAEYSSEN
VILLAGE TRUSTEES: STEPHEN APPELL SALLY HOLLEMBEAK
NANCY BELT JEFF O’HARA
JEFF FUSTIN DAVID SCHROEDER
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:03 PM.
Roll call was taken by Deputy Village Clerk Heather Riley:
STEPHEN APPELL ABSENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Chief Robert Swank, Sheri Kosmos C.E.S, Attorney Jim Stevens, Sergeant Pearse, Sergeant Seitz, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA: Trustee Schroeder moved to adopt the agenda. President Claeyssen asked that we delete New Business under Ordinance (the proposed Solar Farm Project) until the August 26, 2019 Committee of the Whole Meeting. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – July 22, 2019
Trustee Schroeder moved to approve the July 22, 2019 Committee of the Whole Meeting Minutes. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT:
UNFINISHED BUSINESS:
1. After some discussion regarding changes to Chapter 82 – Zoning as it relates to R1, R2 and R3 Accessory Uses, Trustee Belt moved to take this item to the August 20, 2019 Village Board Meeting waiving the rules and considering this ordinance for a second and final reading. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
NEW BUSINESS: None.
Trustee Belt stated ORDINANCE PASSES
PUBLIC WORKS – TRUSTEE DAVID SCHROEDER FOR CHAIRMAN TRUSTEE STEPHEN APPELL
ENGINEER’S REPORT:
1. Project Updates by Sheri Kosmos:
• Vandiver Road and Tebala Blvd. pavement has been completed.
• Newburg Village paving has begun and should be completed by Wednesday.
• Projected completion is still by Labor Day.
Trustee Fustin brought up discussion regarding a driveway in the Swanson Park Neighborhood regarding a possible side yard setback concern. After some discussion, President Claeyssen has instructed Village Attorney Jim Stevens to write a letter to the homeowner regarding his driveway.
Trustee Stephen Appell entered the meeting at 7:14 PM.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Schroeder moved to send to the Village Board for approval the Construction Engineering Agreement with C.E.S. INC for the 2019 Vandiver Road and S. Bell School Rd Water Extensions Project for an amount not to exceed $17,800.00 from line item 5095 Water. Trustee O’Hara seconded.
DIRECTOR’S REPORT:
1. Project Updates
a. 212 E. State Street tuckpointing has been completed.
b. The Clayton Street Ditch had major blockage in the pipe passage way. A jetter truck is set to come out next week to complete the cleaning of the blockage. Water is now moving east through the pipe, and getting down to the park to drain.
2. Overtime Report – Will be available for the August 26, 2019 Committee of the Whole Meeting.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
Trustee Schroeder moved to approve $300.00 for the Youth Fall Fishing Event to be held on September 14, 2019 from line item 5260 Buildings & Grounds. Trustee O’Hara seconded.
A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM E. CLAEYSSEN AYE
Motion carried by 7 AYE; and 0 NAY
Trustee Schroeder stated PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN. UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT: None.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA. UNFINISHED BUSINESS:
NEW BUSINESS:
1. Work Calendar for August:
a. Review Health Insurance Plan(s) – President Claeyssen and Village Treasurer Melloch need to set a time to schedule time with Michele Kimes. CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: Treasurer Melloch explained in detail the investment policy that the Village of Cherry Valley has in place as well as how she goes about the investments for the Village.
NEW BUSINESS: None.
Trustee O’Hara stated FINANCE PASSES
PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE DAVID SCHROEDER.
UNFINISHED BUSINESS:
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS:
1. AfterlengthydiscussionregardingadditionalsupervisionforthePoliceDepartment,the committee asked that more information be presented to the trustees for consideration. This topic will be discussed again at the Committee of the Whole Meeting on August 26, 2019.
NEW BUSINESS:
1. Village Treasurer Karen Melloch reported that a lot of employees have met their deductibles.
2. Chief Swank reported that the Police Department received thirty-four (34) applications for the Administrative Assistant position and that he had six (6) interviews. Chief Swank stated that he is now waiting on a physical and background check for one of the candidates.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 8:47 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2019/cow%20minutes%2008-12-2019.pdf
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