Village of Cherry Valley Committee of the Whole met August 26

By Kristine Gonzales-Abella

Sep 27, 2019

Village of Cherry Valley Committee of the Whole met Aug. 26.

Here is the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: JIM E. CLAEYSSEN

VILLAGE TRUSTEES: STEPHEN APPELL SALLY HOLLEMBEAK

NANCY BELT JEFF O’HARA

JEFF FUSTIN DAVID SCHROEDER

Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:03 PM.

Roll call was taken by Deputy Village Clerk Heather Riley:

STEPHEN APPELL ABSENT SALLY HOLLEMBEAK PRESENT

NANCY BELT PRESENT JEFF O’HARA PRESENT

JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT

JIM CLAEYSSEN PRESENT

Also present: Village Treasurer Karen Melloch, Public Works Director Chuck Freemen, Chief Robert Swank, Sheri Kosmos C.E.S, Attorney Jim Stevens, Attorney Roxanne Sosnowski, Sergeant Pearse, Sergeant Seitz, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA: Village President Jim E. Claeyssen moved to adopt the agenda. President Claeyssen asked Trustee David Schroeder to report for Public Works in Trustee Stephen Appell’s absence. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MINUTES – August 12, 2019

Trustee O’Hara moved to approve the August 12, 2019 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.

PUBLIC COMMENT:

1. Presentation by Bob Rietz from Lauterbach and Amen; he spoke to the committee regarding funding options for the police pension fund.

2. PresentationbyEdwardWiemierfromColonialLifeinregardstoabenefitprogramfunded by interested employees.

ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT.

CHAIRMAN’S REPORT:

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Discussion occurred regarding a proposed ordinance change regarding the village’s inoperable vehicle ordinance in our Code of Ordinances. Attorney Sosnowski stated that she updated the Ordinance for Chapter 70 to reflect the current regulations that are being practiced in other communities. Trustee Hollembeak moved to send to the Village Board to waive the rules and to consider this a final reading of “An Ordinance Amending Chapter 70 Traffic and Vehicles, Article V. Inoperable Vehicles of the Village of Cherry Valley Code of Ordinances”. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.

Trustee Belt stated ORDINANCE PASSES

PUBLIC WORKS – TRUSTEE DAVID SCHROEDER FOR CHAIRMAN TRUSTEE STEPHEN APPELL

ENGINEER’S REPORT:

1. Project Updates by Sheri Kosmos:

• The 2019 Street Maintenance Projects have been completed.

• The water improvements for Vandiver Road and S. Bell School Road; the contracts have been returned to the Village for signatures. Stenstrom will begin on this project after Labor Day.

• S. Ulster storm sewer bidding will begin the early September, easement documents are being prepared now.

• Swanson Park drainage easement documents are currently being worked on.

• East Village water loop easement documents are being prepared as well as the engineering agreement for design.

UNFINISHED BUSINESS: None. NEW BUSINESS:

1. Trustee Schroeder moved to send to the Village Board for approval of a Video Detection System for the Newburg/Mill Intersection from the lowest responsible bidder, Engel Electric Co at a cost not to exceed $30,785.00 from line item 5375 Capital Improvements. Village President Jim E. Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.

2. Trustee Schroeder moved to approve Berg Industries to re-cover three (3) existing awnings located at the rear of the building located at 210 E. State St. (The Post Office Building) at a cost not to exceed $785.00. Trustee Fustin seconded. A roll call vote was taken:

STEPHEN APPELL ABSENT SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

JIM E. CLAEYSSEN AYE

Motion carried by 6 AYE; 0 NAY; and 1 ABSENT

DIRECTOR’S REPORT:

1. Project Updates

a. The fencing on State Street and Lawrence Street around the old elementary school property has been removed and the play ground equipment has been cleaned up.

2. Overtime Report –Copy placed on file. CHAIRMAN’S REPORT: No Report. EX-OFFICIO’S RECREATION BOARD REPORT: Trustee Schroeder stated PUBLIC WORKS PASSES

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN. UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHIEF’S REPORT: None.

FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.

UNFINISHED BUSINESS:

1. After lengthy discussion regarding the Village’s investment policy, the committee asked Village Treasurer to update the policy and bring it back to the September 9, 2019 Committee of the Whole Meeting for review and possible action.

NEW BUSINESS:

CHAIRMAN’S REPORT: No Report. ADMINISTRATION REPORT:

NEW BUSINESS: None.

Trustee O’Hara stated FINANCE PASSES

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE DAVID SCHROEDER.

UNFINISHED BUSINESS:

NEW BUSINESS:

1. Trustee Hollembeak moved to send to the Village Board for approval the Benny & Rosalia Salamone’s replat of part of lots 10 & 11, Block 5 of Salamone’s Plat, Cherry Valley, Illinois. (This has already been certified by Mr. Kevin Bunge of C.E.S. INC.) Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS:

1. After lengthy discussion regarding additional supervision for the Police Department, Trustee Hollembeak moved to send to the Village Board for consideration to temporarily promote the current candidate to acting sergeant for a trial basis until April 30, 2020 and then bring back this matter to the committee to reevaluate in the Spring. Trustee Fustin seconded. 6 “Aye” 1 “Nay” and 1 “Absent”. Motion carried by voice vote.

NEW BUSINESS:

Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.

EXECUTIVE SESSION:

Trustee Belt moved that the Committee of the Whole go into Executive Session for the following reason:

(5 ILCS 120/2)(C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Schroeder seconded. A roll call vote was taken:

NANCY BELT AYE SALLY HOLLEMBEAK AYE

JEFF FUSTIN AYE JEFF O’HARA AYE

JIM CLAEYSSEN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

The Committee of the Whole was in Executive Session from 8:45 PM to 9:06 PM.

RECONVENE TO OPEN SESSION:

President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 9:06 PM. A roll call vote was taken:

NANCY BELT AYE SALLY HOLLEMBEAK AYE

JEFF FUSTIN AYE JEFF O’HARA AYE

JIM CLAEYSSEN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

ADJOURNMENT: