Village of Cherry Valley Board of Trustees met July 16.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:01 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN ABSENT DAVID SCHROEDER PRESENT
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Police Chief Robert Swank, Attorney Jim Stevens and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Schroeder moved to adopt the agenda with discussion. Trustee O’Hara seconded. Trustee Schroeder would like to talk under Board Comments this evening. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Belt moved to approve the July 2, 2019 Village Board Minutes. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment.
TREASURER’S REPORT:
Ms. Jennifer Martinson, from Lauterbach & Amen, LLP presented the Annual Financial Report for the Fiscal Year ended April 30, 2019 to the Village Board as prepared and presented by Lauterbach & Amen, LLP. The Village once again had a very clean Audit. Ms. Martinson thanked Karen Melloch and Kathy Trimble for the help that was given during the audit process. There were no questions from the Village Board on the positive audit results.
PRESIDENT’S REPORT: No Report.
ATTORNEY’S REPORT JIM STEVENS:
Attorney Stevens stated that he is working on several projects, including the proposed Solar Farm Project.
ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S. No Report.
EX-OFFICIO’S REPORTS:
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
President Claeyssen stated that there will be a meeting tomorrow 7/17/19 at 6:30PM to discuss proposed text amendments for solar farms in Agricultural and Industrial Districts.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that the Street Dance will be held on July 27, 2019 from 6:30 to 10:00PM. Prime Time Live will be the entertainment. The next meeting will be on July 31 at 7:00PM to discuss National Night Out. Everyone is invited to attend the meeting.
ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.
FINANCE REPORT BY TRUSTEE JEFF O’HARA:
1. Trustee O’Hara moved that the Village Board approve the Annual Financial Report for the Fiscal Year that ended April 30, 2019 as prepared and presented by Lauterbach & Amen, LLP. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote. Treasurer Melloch stated that this was her 9th audit that she has participated in since she was hired.
2. Trustee O’Hara moved that the Village Board approve the bills reviewed and approved by the Budget Director on July 16, 2019 and reviewed and approved by the village trustees present at the July 16, 2019 Village Board Meeting at a total cost of $338,249.31. Trustee Schroeder seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee O’Hara stated FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.
PUBLIC WORKS REPORT BY TRUSTEE NANCY BELT FOR TRUSTEE STEPHEN APPELL:
1. Trustee Appell moved that the Village Board approve an Electrical Aggregation Program for the village’s Well Houses. Trustee Belt seconded.
Mr. Mike Mudge of Rock River Energy Services Company addressed the Village Board in regards to the Electrical Aggregation Program that is offered for the village’s Well Houses.
Trustee Appell amended the previous motion to state that the Village Board approve an Electrical Aggregation Program with Dynegy Energy for a 36-month term with a rate of 0.04244 for the village’s Well Houses. Trustee Belt seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
2. Trustee Appell moved that the Village Board authorize CES Inc. to advertise for bids for the 2019 Water Improvements Project for Vandiver Road and S. Bell School Road. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Appell stated PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board hire Mr. Greg Alton as a part-time Public Works Employee at an hourly rate of $15.00 per hour, for 25 hours per week, with a retroactive start date of July 15, 2019 and working through September 27, 2019. Trustee Schroeder seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee Hollembeak stated PERSONNEL passes.
EXECUTIVE SESSION:
President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
(5 ILCS 120/2)(c)(21) (Discussion of Executive Session Minutes) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.
Trustee Hollembeak moved that the Village Board go into Executive Session at 7:30 PM. Trustee O’Hara seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Let the Record show that Trustee Belt has left the Village Board Meeting at 7:30PM The Village Board was in Executive Session from 7:32 PM to 7:45 PM.
RECONVENE TO OPEN SESSION:
President Jim E. Claeyssen reconvened to Open Session at 7:46 PM. A roll call was taken:
STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT
JEFF FUSTIN PRESENT JEFF O’HARA PRESENT
DAVID SCHROEDER PRESENT
1. Trustee Schroeder moved that the Village Board acknowledge that the Executive Session Minutes from the following committees and dates be held closed at this time since the need for confidentiality still exists as to all or part of these minutes, and instruct the Village Clerk to prepare a Resolution for holding said minutes (To be noted in the minutes). Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
3. Trustee Schroeder moved that the Village Board acknowledge that the Executive Session Minutes from the following committees and dates be released, and instruct the Village Clerk to prepare a Resolution for releasing said minutes (To be noted in the minutes). Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
BOARD COMMENTS:
Trustee Schroeder passed out spread sheets regarding the Village’s Contribution to the Police Pension and a possible solution to funding the Police Pension. The State of Illinois requires that all Police Pensions be 80% funded by the year 2040. The Village’s yearly standard contribution to the police pension is very close to the yearly payouts that are made to the retired officers and/or their spouses. Discussion was had regarding the possibility of going out for a bond to fund the police pension.
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee O’Hara. All “Aye”, none opposed. Meeting adjourned at 8:06 PM.
http://www.cherryvalley.org/images/villiage-board/2019/board%20minutes%20%2007-16-19.pdf
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